Salutation
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The document discusses the proper etiquette for salutations in emails and formal letters, emphasizing differences between business and social correspondence. It provides specific guidelines for addressing individuals based on their titles and familiarity, including examples for various contexts. Additionally, it advises against generic phrases when the recipient's name is unknown, recommending the use of job titles instead.
Salutation
- 1. Slightly about Salutation While starting an Email or Formal Letter, often we face the difficulties about salutation. Though, this is silly matter but sometimes it effects drastically. Today, we will elaborate this tiny issue through our knowledge sharing session
- 2. Dear A, …. Dear A: The standard way to open a business letter with Dear, the person’s name and a COLON like this: Dear Mr. Ashak: Dear Ms. Y: Dear Mr. X and Mrs. Y: Dear Professor Z: Dear Mr. A, Mrs. B and Ms. C
- 3. In Social Business Letter A social business letter is social rather than business focused; for example letter of Condolence, Congratulations & Thank You Open it with Dear, the person’s name and a COMMA like this: Dear D, Dear Dr. E, Dear Ms. F,
- 4. Last or First Name If you do not know the readers well or if the letter or the relationship is formal, use a title and a last name: In case of Ashak Hossan:- Dear Mr. Hossan: Otherwise, use the first name:- Dear Ashak,
- 5. Miss or Mrs. Unless you are certain that a woman prefers Miss or Mrs., Better, you use the title “Ms.”
- 6. Writing to two people Use both names in your salutation, like: Dear Mr. G and Mr. H, Dear I and J,
- 7. Writing 2 Superiors While writing to several persons, What to write? Use: Dear Sirs
- 8. Confusion in Gender If you do not know the a person’s gender, use the full name rather than a title. Example: Dear Rahim Uddin: Dear A.K.M. Shamsuzzaman:
- 9. Do not know the name If you do not know the name, avoid “To whom it may concern”. Instead, use the job title or a generic greetings: Dear Sir, Dear Madam,
- 10. Good 2 Remember Don'ts: Never spell out this titles: Mr., Mrs., Ms., Dr. Do’s: Spell out these titles: Professor, Dean, Sister, Governor, Captain, Judge
- 11. References: www.instructionalsolutions.com www.businesswritingblog.com Model Business Letters,Emails & Other Business Documents. (Pearson Education) -- by Shirley Taylor
- 12. Thank You Stay Tuned Adios Hasta la vista Grow with us