Tech Essentials October 2008
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The document provides an overview of technology essentials and purchasing recommendations for nonprofits. It outlines 10 essential technology items including computers, software, printers, backup drives, internet access, wireless routers, domain email and websites, fax machines, training, and smartphones. For each item, it recommends specific models or services and provides pricing information. It also includes additional resources for software reviews, meeting scheduling tools, and bookmark sharing.
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![“ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost 5 years for consumer machines .” October 28, 2002 Fortune Magazine](https://image.slidesharecdn.com/tech-essentials-october-2008-1225246131178771-8/85/Tech-Essentials-October-2008-14-320.jpg)
![7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]](https://image.slidesharecdn.com/tech-essentials-october-2008-1225246131178771-8/85/Tech-Essentials-October-2008-41-320.jpg)
![Google Apps for Nonprofits www.google.com/a/npo Email with your domain (i.e. [email_address] ) Shared calendars Organizational calendar Internal team website Share and collaborate on documents online (word processing, spreadsheet, etc) Email & Online Collaboration](https://image.slidesharecdn.com/tech-essentials-october-2008-1225246131178771-8/85/Tech-Essentials-October-2008-64-320.jpg)
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Tech Essentials October 2008
- 1. Nonprofit Tech Essentials October 2008
- 2. Adam King [email_address] Tech Essentials
- 3. NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.
- 4. NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Detroit New York Atlanta Texas
- 5. $40 per desktop / $100 per server NPower strategy, budgeting and planning Toll Free 24x7 Help desk Security (anti-spyware and anti-virus) Windows Security updates Remote assistance Software deployment System monitoring NPower Michigan’s Services Consulting and Assessments IT Project Implementation Managed Services
- 10. TECH ESSENTIALS: Purchasing Guide 1. Computer $1,100. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,520.
- 11. TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per ten+ users (4 years) 4. Backup drives Per office (3 years) 5. DSL Annually 6. Wireless router, firewall and print server Per office (3 years) 7. Domain email and website Annually 8. Fax Per office (4 years) 9. Training Per person, annually 10. Smartphone Per person (2 years)
- 12. Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
- 13. 1. Computer: $1,100 www.dell.com ($1,178): Optiplex 330 MiniTower,
- 14. “ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost 5 years for consumer machines .” October 28, 2002 Fortune Magazine
- 15. Computer Operating System: XP Professional or Vista Business Processor: Intel Core 2 Duo or AMD Athlon 64 x2 Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm) Memory (RAM): 2 GB minimum Optical Drive: CD-RW/DVD drive (DVD+/-RW is best) Monitor: 17” LCD Warranty: 1 year+ Surge Protector Bluetooth? Wifi?
- 16. Computer Processors The Good Intel Core 2 Duo AMD Athlon 64 x2 AMD Turion 64 x2 (moblie) The Bad Intel Pentium D Intel Pentium 4 AMD Athlon 64 The Ugly Intel Celeron AMD Sempron AMD Opteron (mobile)
- 17. Avoiding the “Budget” Computer $308 Microtel The “budget” computer: Slow processor “ Home” edition Not enough memory Small hard drive No monitor CD-RW? DVD Rom?
- 18. Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,500-$2,000 3-year warranty 3-year life Processor: Core 2 Duo or Turion 64 x2 Memory: 1 GB minimum Hard Drive: 80 GB (faster speed: 7200 RPM vs. 5400 RPM) Screen Size: 12” - 14” - 15” - 17” “ Business class”
- 19. Notebook Necessities Port Replicator $130 to $200 90 Watt Power Cable $20 to $70 Case $40 Lock $30 Extended Battery $99
- 20. Minimize Upgrades 1 2 3 4 5 10-20% of original cost
- 21. Minimize Upgrades Memory Hard Drive Source: www.Crucial.com Source: www.newegg.com
- 22. 2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45) Nonprofits are eligible for reduced rates on software: Retail NP Price Microsoft Office Professional 2007 Norton Antivirus 2008 Quickbooks Premier * $45 $320 $400 $20 $40 $15 www.techsoup.org/stock
- 23. Software Office 2003 Office 2007 Windows XP Professional Windows Vista Business
- 24. Software Buy vs. Rent Software? Install –or- Subscribe SaaS software as a service Access web-based program from any computer No software or server required No updates or maintenance required Data is backed up and secured
- 25. Software Buy vs. Rent Donor & Constituent Relationship Management (CRM)
- 26. Online Database & Financials Salesforce CRM – www.salesforcefoundation.org Zoho CRM – www.zohocrm.com Sugar CRM – www.sugarcrm.com Convio Common Ground – www.convio.com Donor Perfect – www.donorperfect.com eTapestry – www.etapestry.com Volgistics – www.volgistics.com WildApricot – www.wildapriciot.com Democracy In Action – www.democracyinaction.org Quickbooks Online – www.intuit.com
- 27. www.zoho.com
- 28. 3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn Standardize Networkable (n) Duplex (d) Ppm (25) Laser vs. Inkjet
- 29. Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
- 30. 4. Backup: $400 www.newegg.com ($90 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard Drive External USB Hard Drives:
- 31. Backup Scary Statistics: A computer hard drive fails every 15 seconds Over 2000 laptops are stolen or lost everyday 1 in 5 computers suffer hard drive failure during their normal useful life Eventually , 100% of all hard drives will fail Source: Realty Times
- 32. Backup NAS – Network Attached Storage: Synology DS207+ ($329) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822108011 2 Seagate 320 GB Hard Drives ($60 each) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822148316
- 33. Backup Online Backup: http://www.mozypro.com http://www.jungledisk.com 15¢ per GB $3.95 + $0.50/GB per month
- 34. JungleDisk.com Use as a shared network drive Your files accessible on any computer $2 per user per month, plus 15 ¢ per GB (Workgroup Edition) Online Backup Less than half the price of purchasing and maintaining a file server…
- 35. File Server vs. Online Server Hardware - $2000 Software - $200 Setup - $1000 Backup Media - $300 Total: $3500 every 5 years Online File Service 10 staff ($2 each per month) - $20 20 GB data (0.15 per GB, per month) - $3 $23 per month $1380 per 5 years
- 36. 5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year) The Internet
- 37. DSL
- 38. Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.” The Internet
- 39. 6. Router and Firewall: $130 Router: share internet connection Firewall: protect your network Wireless security: WPA2 (WEP not secure) 802.11n support NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130
- 40. Wireless Routers 802.11g – “G”- Routers 19 – 54 Mb/s speed 125 feet range 802.11n – “N” – Routers 74 – 300 Mb/s speed 230 feet range Wireless
- 41. 7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]
- 42. Basic Content Organization news Program information Board and staff list Donor list 990 Contact us Directions Search FAQs Document publishing Website
- 43. Enhanced Content Email lists Online donations Weblog Discussion forums Event calendar Compliance with web standards / accessibility Website
- 44. Advanced Content Event registration Multiple database integration (single view of customer) Multi-lingual support Website
- 46. Web Hosting Free web hosting at DreamHost http://dreamhost.com/hosting-nonprofit.html
- 47. Online Presence Blog: Blogger.com Pictures: Flickr.com Video: YouTube.com Social Networking: Facebook.com MySpace.com FREE FREE FREE FREE E-Newsletter: VerticalResponse.com FREE
- 48. It’s NOT all about your site… Blog Flickr MySpace YouTube
- 51. Ex: Bloglines.com – Google Reader – NewsGator.com Blog Reader – RSS Aggregator
- 52. Online Donations NetworkForGood.org’s Basic DonateNow Register for free 4.75% fee of online donations One-time or reoccurring donations
- 53. Wouldn’t it be nice? Share calendars Share contacts Access ENTIRE mailbox (inbox & all folders) anywhere Access all your own contacts, calendar, and tasks anywhere Internal website for announcements, discussion Share & collaborate on documents online Organization-wide calendar Email / File Share / Collaborate +
- 54. Email / File Share / Collaborate Option 1: Exchange & Sharepoint Need T1 internet: $300 per month minimum Need your own server: hardware + labor $3000 every 5 years Need large backup hard drives: minimum 2 @ $150 each Need separate antivirus protection: $85 dollars @ TechSoup.org Maintenance and updates required Server goes down = email goes down Internet connection goes down = email goes down Option 2: Hosted Exchange & Sharepoint Basic DSL connection No server needed Backed up by Hosted Exchange provider Antivirus protection included Maintenance and updates included $9 to $12 per month, per user Makes sense for 25 or fewer staff Recommended providers: Intermedia.net Sherweb.com
- 63. Email & Online Collaboration
- 64. Google Apps for Nonprofits www.google.com/a/npo Email with your domain (i.e. [email_address] ) Shared calendars Organizational calendar Internal team website Share and collaborate on documents online (word processing, spreadsheet, etc) Email & Online Collaboration
- 69. 8. Fax: $100 www.cdw.com (739718) HP Fax 1040
- 70. www.RapidFax.com
- 71. 9. Training: $200 per person per class www.nhgreatlakes.com
- 73. Basic computer, email, Office suite training HP.com/go/LearningCenter
- 74. 10. Smartphone: $300 + $1,200/yr
- 75. Why? Email anywhere Faster scheduling Task management (“to dos”) Address book always available Look up information / search Directions Smartphone
- 76. Reviewing a Tech Purchase Computer & Hardware Reviews: Cnet.com – reviews.cnet.com PC World – pcworld.com Nonprofit Specific Software Reviews: Idealware.org Donor Management Databases E-Newsletter tools Accounting and financial packages Website building and hosting Npower Michigan’s Techguide http://nptechguide.pbwiki.com
- 77. Bonus Tech “Essential” Resources
- 78. Tech “Essential” Resources MeetingWizard.com Send a single meeting request to many people with proposed dates and times Choose the time that works best for most Automated email reminders
- 79. Tech “Essential” Resources Del.icio.us Shared (“Social”) Bookmarking tool Sign up for an account and share bookmarks across your organization http://del.icio.us/NPowerMichigan
- 80. Xobni.com Tech “Essential” Resources