TENDER PARTICIPATION PROCESS IN GOVT
- 1. ROLES & RESPONSIBILITIES AS BID CO- ORDINATOR
- 2. Tendering is the process of making an offer, bid or proposal, or expressing interest in response to an invitation or request for tender. Organizations will seek other businesses to respond to a particular need, such as the supply of goods and services, and will select an offer or tender that meets their needs and provides the best value for money. Tender request documents; also referred to as invitations to tender, Requests for Tender (RTF), Requests for Proposal (RFP) etc
- 3. Government departments, offices and agencies. Private sector companies and businesses. Non Government Organizations. Overseas markets and businesses.
- 5. SALES TAX DEPT./ TIN NO. SERVICE TAX DEPT. EPF DEPT. ESI DEPT. DIGITAL SIGNATURE CLASS-III. PAN NO. -INCOME TAX DEPT. ISO CERTIFICATION. DIC->MSME->NSIC. CURRENT A/C IN BANK. LIMIT IN BANK FOR BANK GUARANTEE. ENLISTMENT IN GOVT. DEPT.
- 6. WORK COMPLETION CERTIFICATE & LOA. MANPOWER LIST. T&P/T&T/EQUPIMENT LIST. REQUIRED LICENCE ACCORDING WORK. I.E. LABOUR LICENCE/ GROUP INSURANCE/ TANSIT INSURANCE (MARINE CARGO).
- 11. STEP:1 • http://eprocure.gov.in/eprocure/app • REGISTERATION WITH COMPANY DETAILS / • SOME SITES CHARGE PORTAL FEE STEP:2 • GET THE LOGIN ID AND PASSWORD ON REGISTERED E-MAIL ID. • SIGNING WITH LOGIN ID AND PASSWORD. • MAP THE DIGITAL SIGNATURE. STEP :3 • SEARCH THE WORK CONTRACTS • SERACH THE PROCUREMENT & SUPLLY CONTRACTS
- 13. TENDER PARTICIPATION IN TWO WAY CONSORTIUM {USING CREDENTIALS OF SUB- CONTRACTOR/SUPLLIER / DEALER} DO THE AGREEMENT GET THE AUTHORIZED DEALERSHIP CERTIFICATE USING OWN CREDENTIALS
- 14. STEP:1 SEARCH THE TENDER ON PORTAL STEP:2 DOWNLOAD NIT (NOTICE INVITING TENDER) STEP:3 READ THE PQR (PRE- QUALIFICATION REQUIREMENTS) STEP:7 GET THE APPROVAL STEP:6 IF, PARTICIPATION IS NEEDED TO BE DONE WITH THE CREDENTIAL OF OTHER PARTY (AGREEMENT WITH THE SUB-CONTRACTOR) STEP:4 DOWNLOAD THE COMPLETE TENDER DOCUMENTS & DO MEETINGS STEP:5 DISCUSSION AND COORDINATION WITH DEPARTMENTS TECHNICAL AND SALES DEPARTMENT FINANCE DEPARTMENT LEGAL DEPARTMENT
- 15. STEP:8 PREPARATION OF COST OF TENDER DOCUMENTS IN THE FORM D.D/BANKER’S CHEQUE OTHERS STEP:9 PREPARATION OF EMD IN THE FORM D.D/FDR/ BANK GUARANTEE/ BANKER’S CHEQUE OTHERS STEP:10 ADD PREQUALIFICATION REQUIRED DOCUMENTS STEP:11 DULY FILLED , SIGNED AND STAMPED THE TENDER DOCUMENTS & PQR DOCUMENTS STEP:12 IF , MANUAL TENDER THEN FILL THE PRICE BID ALSO STEP:13 SCAN ALL THE DOCUMENTS FOR E-TENDERING STEP:14 SEND THE HARD COPY OF DOCUMENTS STEP:15 ATTACHED THE ALL DOCUMENTS ON PORTAL STEP:16 FILL THE BOQ /PRICE BID ONLINE
- 16. TENDER DOCUMENTS PREPARATION: •COST OF TENDER DOCUMENT/ NSIC CERTIFICATES. •EMD (EARNEST MONEY DEPOSIT)/ NSIC CERTIFICATES. •ISO CERTIFICATION. •SERVICE TAX, SALES TAX, PAN CARD, PF , ESI, ECS FORM. •ITR FOR PAST THREE YEARS. •BALANCE SHEET , P&L FOR PAST THREE YEARS. •TURNOVER CERTIFICATE FOR PAST THREE YEARS. •WORK ORDERS / LETTER OF AWARDS WITH COMPLETION CERTIFICATES PERFORMED LAST SEVEN YEARS. •ANNEXURES/ FORMS/ DECLARATION/ AFFIDAVIT/ AGREEMENT/ INTEGRITY PACT. •GROUP INSURANCE, PF CHALLANS, SERVICE TAX CHALLANS, LABOUR LICENSE, INDEMNITY BOND. •EMPLOYEE LIST/DETAILS. •EQUIPMENTS/T& P LIST. •BAR CHARTS/ WORK COMPLETION SCHEDULE. •OTHERS AS PER TENDER REQUIREMENTS. •DULY SIGNED AND STAMPED EACH PAGE OF THE TENDER DOCUMENTS.
- 17. • This is to certify that our offer is exactly in line with your tender enquiry. This is to expressly certify that our offer contains no deviation either Technical or Commercial in either direct or indirect form. No Deviation Declaration • We hereby undertake that we have studied and understood all the terms and conditions as mentioned in tender document(including ITB, GCC, SCC and Technical Specifications of items)and we agree to abide by the same unconditionally. Undertaking • We hereby declare that , we have not been banned/de-listed/blacklisted from business by any PSU or Govt. Department during the last three years. Declaration for De-Listing Declaration regarding taxes & duties All applicable taxes & duties including ED, VAT/sales tax, Service Tax, other levies and charges etc. on items against tender specification have been mentioned in the price bid.
- 19. SERVICE TAX 14.5% {@14%+0.5% Swachh Bharat Cess (SBC)}. SALES TAX/VAT APPLICABLE STATWISE(UP @14% , against FORM ‘C’ @2%). ENTRY TAX APPLICABLE STATWISE (i.e. 5% for H.P.) EXCISE DUTY IF APPLICABLE. ENVIRONMENTAL CESS.
- 20. 0 5 10 15 20 Category 1: DISMANTLING OF THE UNIT. Category 2: POST-DISMANTLING INSPECTION &TESTING/… Category 3 : ROOT CAUSE ANALYSIS. Category 4 :REPAIR OF THE DISMANTLED ASSEMBLIES AT… Category 5 :REPAIR OF THE DISMANTLED ASSEMBLIES AT… Category 6: REASSEMBLY & RE- COMMISSIONING OF THE UNIT AT… Days work Chart Title
- 21. TECHNICAL / COMMERCIAL BID OPENING FINANCIAL BID OPENING
- 22. STEP-1 • RECEIPT OF LETTER OF INTENT (if negotiation or clarification of rates is not required) STEP-2 • RECEIPT OF LETTER OF AWARD STEP-3 • AGREEMENT PROCEES WITH DOCUMENTS • 1) STAMP PAPERS. 2) SECURITY DEPOIST @10% OR CAN MERGE EMD. STEP-4 • MOBILIZATION WITH MACHINES, MANPOWER, MATERIAL, MONEY AND DETAILED RECORD. STEP-5 • GET THE LABOUR LICENCE • GET THE GROUP INSURANCE STEP-6 • GET THE DAILY WORK PROGRESS REPORT • LIASIONING WITH SITE IN-CHATRGE • COMPLETION OF WORK • PAID SALARY MONTHLY AND WAGES OF EMPLOYEE OR WORKERS • DEPOSIT EMPLOYEE PROVIIDENT FUND MONTHLY LOWEST BID (L1)
- 23. STEP-7 • PREPARATION & SUBMISSION OF FINAL BILL / RUNNING BILL WITH DOCUMENTS : • 1) MASTER ROLL. 3) LETTER OF AWARD COPY. • 2) PF CHALLAN. 4) SERVICE TAX CHALLAN. • 5) INDEMINITY BOND. 6) INSURANCE COPY, Etc. STEP-8 • RECEIVE THE PAYMENT AS PER PAYMENT CLAUSE. STEP-9 • GET THE WORK COMPLETION CERTIFICATE. STEP-10 • RECEIVE THE SECURITY AMOUNT AFTER SUCCESSFUL COMPLETION OF DEFECT LIABILITY PERIOD (12 or 18 month). STEP-11 • DE-MOBILIZATION OF SITE. STEP- 12 • RECORD SUBMISSION IN HEAD OFFICE.
- 24. PREPARATION OF COMPARATIVE STATEMENT. RE-EVALUATION OF RATES. FIND OUT THE ALL POSSIBLE REASONS AND TRY TO SOLVE IT. PREPARATION FOR FUTURE TARGET. KEEP THE RECORD: SAVE IT MANUALLY AND ELECTRONICALLY. REQUEST LETTER FOR EMD RETURN.
- 25. EMD Details Work in progress T&P Details Employee Details Payment Details Tax Details Bills Details Expenses Details LOA : Letter of Award Details Security Deposit Details Suppliers Details Material Details / Store Details Contract- wise Correspon dence Work Invoices Bank Details Web- portals details Certificatio n details Vehicles details Stationery Completed Project Details