Time and stress management
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The document outlines a workshop focused on time and stress management strategies, emphasizing task-oriented approaches over traditional time management. It includes methods for prioritizing tasks, recognizing the impacts of stress, and techniques for managing both time and stress effectively. Key takeaways include adopting a flexible schedule, the importance of immersion in tasks, and understanding the nature and management of stress.
Time and stress management
- 2. Time Management • Step 1 - List Your Tasks. • Step 2 - Fill In Schedule • Step 3 - Stop When Day/Week Is Full • Step 4 - If Tasks Remain, Remove Time From Nonessential Tasks (i.e., Sleeping, Eating), Go To Step 2.
- 3. Stress Management • Happy Hour - Friday at 6!
- 4. In Conclusion • You All Know How To Manage Your Time and Stress. • But wait…… – Are there less masochistic ways to use time? – And what is this stress thing anyhow?
- 5. Goals of this Workshop • Examine Different Ways of Viewing Time • Review Some Heuristics For Using Time • Dealing with Stress (And Dangers of Long Term Stress) • Grad School Survival Guidelines
- 6. Task not Time Management • Time - Constant or Variable? • Managing Time a Problem of Estimation – Difficult to Estimate Variable Tasks – Difficult to Account For Sources of Noise • Better to Manage Around Tasks
- 7. Covey’s Time (Task) Management Matrix© Urgent Not Urgent Important I Crises Pressing Problems Deadline-Driven Projects II Prevention Planning Relationship Building Research Not Important III Interruptions Email Phone Calls Meetings IV Trivia, Busy Work Time Wasters Pleasant Activities
- 8. Heuristics for Organizing Tasks • Priority Order • Task Duration • Category Order • Traveling Salesman
- 9. Using Small Bits • Optimize for Large Chunks – Small Bits are Unavoidable (5, 10, 15 min) • Making Them Useful – Planning (At least 10 minutes a day) – Cleaning / Organization Chores – Communication - Email, Phone Call – Creativity / Brainstorming – Small Tasks
- 10. The Art of Procrastination • Art of Delaying the Inevitable • Where can you lose time? – Worrying about finishing on time. – Worrying about the final outcome. – Distractions. – Doing “unimportant” things first.
- 11. The Zen of Time Usage “When You Wash The Dishes, Wash the Dishes.”
- 12. The Principle Of Immersion • “All Tasks Require A Period of Immersion in Direct Proportion to Their Difficulty.” • DeMarco and Lister Peopleware, (1987) – Context Shifts in Work – Interruptions require 15 minutes of reorientation. • Important to Consolidate by Context
- 13. Some Days Are Impossible • In spite of best efforts - It’s still impossible to get everything done. • Partly the Environment or too many commitments. • This can lead to stress.
- 14. What is Stress? • In the Good Old Days on the Serengeti…. • Flight or Fight Mechanisms (Adrenaline) • Problems with Modern Life • Survival Still Threatened
- 15. Manifestations of Stress • Sources – Personal Pressure to Succeed – Financial Problems – Relationship Problems – Holidays • Manifestations – Increased Heart Rate, Sleeplessness, Anxiety, Variable Appetite
- 16. Long Term Stress • Being in Panic Mode all the time • Learned Helplessness • Can lead to numerous health problems • Can lead to Burnout
- 17. Managing Stress • Redirect it into your work. • Exercise. • Keep a Regular Schedule (Eating, Sleeping, etc.) • Eliminate or Reduce the Sources of Stress – Most things aren’t THAT important. – Seek help / advice from others.
- 18. Active Inactivity • “Music is the Space Between Notes” - Claude Debussy • Creating Empty Spaces in Life is Essential.
- 19. Artifacts for Staying on Track • 10 Minutes a day for planning. • Flexible Scheduling • Automated Schedulers - Netscape Calendar, Microsoft Schedule, Outlook, Palm Pilot • Pad of Paper - Running to-do list, place for unloading. • A Watch
- 20. Developing The Habit • Takes Discipline and Practice to Have Good Time Management Skills • Develop Skills Incrementally – Start by developing a realistic schedule – Build in reward system for finishing things • Over time, it’ll become second nature.
- 21. The Big Picture • Important to know when you’ve done all that you can. • Don’t schedule more than is humanly possible. • Don’t stress about things that you can’t control. • Keep the long term goals in mind. (The PhD)