Time management
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The document discusses various time management techniques such as setting goals, prioritizing tasks, avoiding procrastination, and managing schedules. It emphasizes that time management is an important skill to develop in order to reduce stress, get more done, and spend time where it matters most. The presentation provides tips for setting goals, making schedules, overcoming procrastination, saying no to unnecessary tasks, and revising plans to manage time effectively.
Time management
- 1. Time Management Presentation by : Jaishree , Samreen , Sanyukta , Supriya & Surbhi MBA(SM)
- 3. INTRODUCTION
- 4. FINDING TIME FOR TIME MANAGEMENT • You will never find time for anything. If you want time you just make it
- 5. TIME MANAGEMENT Time management is a range of tools and techniques required to manage time when accomplishing tasks, goals, projects complying with a due date Time management doesn’t “JUST HAPPEN” for anyone, it is a skill that must be worked on , and most of the students find it as a difficult challenge.
- 6. TIME MANAGEMENT SKILLS • MAKE LISTS • PRIORITIZE TASKS • DIVIDE LARGE TASKS INTO SMALLER STEPS • GROUP SIMILAR TASKS • MONITOR PROGRESS “One always has enough time , if one will apply it well”
- 7. NEED FOR TIME MANAGEMENT WE CAN’T BUY IT. Time is distributed equally to all, each of us gets 24 hours a day. WE CAN’T STOP IT. Time marches on, we can’t hold time up to take a bit longer
- 8. WE CAN’T SAVE IT. Time can’t be saved to be used up at another time It’s not just time that’s Important it’s what we do with our time
- 9. GOALS FOR TIME MANAGEMENT • To be able to have control over your life- manage your time, don’t let it manage you! • To be healthier & happier (less stress) • “Time is the scarcest resource, and unless it is managed nothing else can be managed.”
- 10. GOOD TIME MANAGERS • Organised Use calenders, to-do lists, etc. Have short & long term goals in mind Follow schedule that can adapt to changes • Plan ahead • Plan unexpected • Prioritize tasks • Multi-tasking • Avoid overload Take short breaks Don’t put everything off until last minute • Have a vision
- 11. Benefits of Time management Less Stress: Managing your time can directly reduce your stress level. Less rushing from task- to-task and place-to-place. Get more done: Being productive is one of the main goals of time management. When you are aware of what you need to do, you are able to better manage your workload. You will be able to get more (of the right tasks) done in less time.
- 12. Less Rework – Being organized results in less rework and mistakes. Forgotten items, details, and instructions lead to extra work. More Free Time – We can’t create more time, but you can make better use of it by managing your time. Even simple action getting your work done early can produce more leisure time in your life. More Opportunities – Being on top of your time and work produces more opportunities. The early bird always has more options. “Its not about “having” time . Its about “making” time.”
- 13. Less Effort – Proper time management makes your life easier. Things take less effort. More Time Where it Matters – Managing your time is allotting your time where it has the most impact. Time management allows you to spend your time on the things that matter most to you.
- 14. 3 KEY STEPS OF GOODMANANEMENT SET GOALS MAKE A SCHEDULE REVISIT AND REVISE PLANS
- 17. REVISIT AND REVISE PLAN • NOW THAT WE HAVE BEEN PLAYING ATTENTION TO OUR SCHEDULE HOW ARE WE ACTUALLY USING OUR TIME ? • WHICH TAKES WERE WE ABLE TO DO ? WHAT DIDN’T GET DONE ? • WHAT CHANGE NEED TO BE MADE TO OUR WEEKLY SCHEDULE? • WHAT ARE PERSISTENT TIME WASTERS ?
- 18. Internal Time Wasters Be aware of ways in which you waste your own time • Procrastination • Lack of planning • Lack of priorities • Lack of clarity • Not being able to say “no”
- 19. Procrastination “Never to do today what you can putt off “till tomorrow”! Forms of procrastination: Ignoring the task , hoping it will go away Underestimating how long it will take Telling yourself that poor performance is okay Doing something else that isn’t very important Become paralyzed when having to make choices
- 20. How to overcome procrastination? Win the mental battle by committing to being on time Set and keep deadlines Organize , schedule & plan Divide job into smaller ones Make it fun Reward yourself when you are done Learn to say “no” to time wasters
- 21. Clarity , Priorities & Planning Why I am doing this? What is the goal? Why will I succeed? What happens if I choose not to do it?
- 22. Learn to say “no” You can’t do everything Don’t undertake things you can’t complete Remain consistent to your goals
- 23. Conclusion
- 24. Case study