Time Management

Researched & Prepared by:-
Anuj Tripathi

A Challenge:-
To write a definition ofTo write a definition of
T I M E M A N A G E M E N T.T I M E M A N A G E M E N T.

Definition:-
The predictable control an
individual can exercise over a
series of events.

Let us
“THINK”
?
WHY TIME
MANAGEMENT ?

Most of us find that:
1. We are constantly under pressure chasing
deadlines.
2. No time to think & make improvements.
3. No time to learn new things.
4. We are not caring enough for our families.
5. Social life has practically come to a naught.

Most of us find that:
6. No time for relaxation, nature watch,
hobbies etc
7. We have no time even to learn about ‘Time
Management’
8. We have no time to do any academic work
9. We are not getting full joy & satisfaction out
of life
10. We feel that the circumstances are such that
we have really no control over it.

“Sorry, I don’t have the time”
We all have 24 hours in a day
‘Nobody has more and nobody has less. YeNobody has more and nobody has less. Ye
we find that some people find time to do manywe find that some people find time to do many
things in life, While others keep saying ‘Sorry, Ithings in life, While others keep saying ‘Sorry, I
don’t have the time.’don’t have the time.’
““Even Nehru & Gandhi had 24Even Nehru & Gandhi had 24
hours.”hours.”

Managing Time From Right
Brain
Develop a passion in what
you want to do.
Time will fall in line..

Managing Time
Is
Managing
“ONESELF”

TIME ANALYSIS
Studies reveal
Most of the time busy with routine
 Rarely they are alone
- too many interruptions
 Telephoning took most of their time
 Hopping from one job to another
- Job highly fragmented
- change of subject too frequent

TIME ANALYSIS
Studies Reveal
 Managing too many visitors
- Inability to say ‘no’
 Little or no time to think, plan, act & decide
 Spent most of their time in trivial many
rather than the vital few.

MANAGERS TIME
Planning is key managerial function but
research shows that less than 5% of
management time goes on planning.
Pareto Principle : Twenty percent of your
time will produce 80% of your productive
output. Can you afford not to manage at-
least that 20% ?
Parkinson’s Law : Work expands to fill the
time available for it. Beware !

TOP TEN TIME WASTERS
 Telephone interruptions
 ‘Drop-In’ visitors
 Ineffective delegation
 Meetings
 Lack of objectives & priorities
R. Alex Mackenzie, Author of
‘Time Management Notebook’

TOP TEN TIME WASTERS
 Crisis Management
 Cluttered desk / disorganization
 Attempting too much simultaneously
 Indecision / Procrastination
 Inability to say ‘no’
“Avoid meetings with time-wasting
morons.” -(Dilbert)

PURPOSE OF TIME MANAGEMENT
 To be effective in achieving
professional and personal objectives in
available time.
 To start treating time as a resource.
 To identify major time wasters and
learn how to plug personal time leaks.

.
1)1) Think Win – WinThink Win – Win
 I win you loseI win you lose
 You win I loseYou win I lose
 Both winBoth win

. 2.2. DelegateDelegate
 Delegation is like a kite. Give people slack soDelegation is like a kite. Give people slack so
they can soar.they can soar.
 For better delegation one must be reparedFor better delegation one must be repared
to accept the ‘mistakes’ of the subordinates.to accept the ‘mistakes’ of the subordinates.
 Managers don’t realize their promotion andManagers don’t realize their promotion and
advancement depend upon their ability toadvancement depend upon their ability to
delegate.delegate.

.
3.3. PerfectionPerfection
Perfectionists can waste just asPerfectionists can waste just as
much time as procrastinators.much time as procrastinators.

5 Big time Robbers
1- TELEVISIONTELEVISION
2- TELEPHONETELEPHONE
3- CHATTERCHATTER
4- CLUTTERCLUTTER
5- MEETINGSMEETINGS

TIME MANAGEMENT THOUGHTS
 Inspire others to improve their ‘Time
Management’ so that your effectiveness
improves on the whole.
 Develop urgency habit & move the jobs
faster.
 Encourage good work by appreciation &
reward.

 No loose talk or criticize anyone.No loose talk or criticize anyone.
 No bitterness under any circumstances.No bitterness under any circumstances.
 Books, pad, pen - permanent companionBooks, pad, pen - permanent companion
at all times.at all times.
 Selective & faster reading.Selective & faster reading.

 Yoga & meditation for mind stilling.Yoga & meditation for mind stilling.
 Take fresh air while sleeping i.e. open windowTake fresh air while sleeping i.e. open window
etc.etc.
 Do not overeat. Eat 50-60% of your appetite.Do not overeat. Eat 50-60% of your appetite.
 Avoid noise as much as you can. Chatter is bigAvoid noise as much as you can. Chatter is big
time drain.time drain.

 Think deep & hard.Think deep & hard.
 Look for innovative ideas always.Look for innovative ideas always.
 Seek help where necessary.Seek help where necessary.
 Learn the art of deep contactingLearn the art of deep contacting

 Cleanse yourselfCleanse yourself
 Cultivate PositivityCultivate Positivity
 Eradicate negativitiesEradicate negativities

SECRETS OF ENERGYSECRETS OF ENERGY
If I had more energy, I would doIf I had more energy, I would do
wonders. Learn the secrets of ‘ENERGY’.wonders. Learn the secrets of ‘ENERGY’.
Few tips are enclosed.Few tips are enclosed.

 Crises
 Pressing, problems
 Deadline-driven, project,
 Meetings, preparations
 Prevention
 Preparation
Values clarification
 Planning
 Relationship building
 Interruptions, phone calls
 Some mail, Some reports
 Some meetings
 Pressing matters
 Junk mail
 Trivial, busywork
 Some phone calls
 Time wasters
IM
PO
R
TANT
UR
G
ENT
IM
PO
R
TA
N
T
N
O
T
U
R
G
E
N
T
NOT
IM
PORTANT
URGENT
NOT
IM
PORTANT
NOT
URGENT

TIME MANAGEMENTTIME MANAGEMENT
9 OATHS9 OATHS
 I will not do anything which some one else can
do for me. I will do only that which I alone can
do.
 I will not blame anyone for any reason what so
ever. I will myself find solutions to difficulties
which I come across.
 I will deal sweetly with all people irrespective of
how they conduct themselves.

9 OATHS (contd.)9 OATHS (contd.)
 Patience & perseverance are my mantras
in life. I will practice these more & more
at all times.
 I will not regret over past nor worry for
future. I will always make best use of
present.
 I will not preach. My conduct has to
speak, not my words.

9 OATHS (contd.)9 OATHS (contd.)
 When I have to punish some one, my
hand will punish & my heart will weep.
 I will ever protect myself & others from
the disease of excusitis (excuse making).
 I will remain ever happy, cheerful & joyful
irrespective of what circumstances befall
my way in life.

.
STRATEGYSTRATEGY
Today I shall resolve to safeguardToday I shall resolve to safeguard
my time from all pilferages, losses etc.my time from all pilferages, losses etc.
becausebecause
““TIME IS LIFE”TIME IS LIFE”

List of Good Books
1-1- Time Management for ExecutivesTime Management for Executives Lauren Robert JanuzLauren Robert Januz
2-2- How to Get More Done in Less TimeHow to Get More Done in Less Time Joseph D. CooperJoseph D. Cooper
3-3- First Things FirstFirst Things First Stephen R. Covey &Stephen R. Covey &
A. Roger MerrillA. Roger Merrill
4-4- First Things FirstFirst Things First Patrick ForsythPatrick Forsyth
5-5- How to Get Control of your Time andHow to Get Control of your Time and
LifeLife Alan LakeinAlan Lakein
6-6- Getting Things Done – ABC of TimeGetting Things Done – ABC of Time
ManagementManagement Edwin C. BlissEdwin C. Bliss
7-7- Time: The irretrievable AssetTime: The irretrievable Asset Richard C. DobynsRichard C. Dobyns
8-8- Manage More by Doing lessManage More by Doing less Raymond LoenRaymond Loen

.
9- The Time of Your Life Richard Armstrong
10- Effective Time Management James Davidson
11- Effective Time Management John Adair
12- Perfect Time Management Ted Johns
13- Time Management M. R. Pai
14- Maximise your Time Ronald Bracev
15- Managing Management Time Bill Oncken
16- Tips for Managing Time Rajeev Sethi
17- How to live 24 Hours a day Arnold Bennet

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Time Management

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