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Word shortcuts

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This document lists keyboard shortcuts for common commands in Microsoft Word. Some key combinations include: Ctrl+B for bold, Ctrl+I for italic, Ctrl+C for copy, Ctrl+V for paste, Ctrl+Z for undo, Ctrl+X for cut, Ctrl+S for save, Ctrl+P for print, F1 for help, F3 to insert AutoText, Alt+F4 to close Word, and Ctrl+A to select all. Function keys like F2, F7, and F10 activate commands in the menu bar when pressed. Shift or Ctrl modifiers with function keys perform additional actions.

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Word Shortcut Keys Command Name Keys All Caps Ctrl+Shift+A Apply List Bullet Ctrl+Shift+L Auto Format Alt+Ctrl+K Auto Text F3 Bold Ctrl+B Cancel ESC Center Para Ctrl+E Change Case Shift+F3 Clear Del Close or Exit Alt+F4 Copy Ctrl+C Create Auto Text Alt+F3 Cut Ctrl+X Double Underline Ctrl+Shift+D Find Ctrl+F Help F1 Hyperlink Ctrl+K Indent Ctrl+M Italic Ctrl+I Justify Para Ctrl+J Merge Field Alt+Shift+F New Document Ctrl+N Open Ctrl+O Outline Alt+Ctrl+O Overtype Insert Page Alt+Ctrl+P Page Break Ctrl+Return Paste Ctrl+V Paste Format Ctrl+Shift+V Print Ctrl+P Print Preview Ctrl+F2 Redo Alt+Shift+Backspace Redo or Repeat Ctrl+Y Save Ctrl+S Select All Ctrl+A Small Caps Ctrl+Shift+K Style Ctrl+Shift+S Subscript Ctrl+= Superscript Ctrl+Shift+= Task Pane Ctrl+F1 Time Field Alt+Shift+T
Underline Ctrl+U Undo Ctrl+Z Update Fields F9 Word Count List Ctrl+Shift+G Function Keys F1 Get Help or visit Microsoft Office Online. F2 Move text or graphics. F3 Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry). F4 Repeat the last action. F5 Choose the Go To command (Edit menu). F6 Go to the next pane or frame. F7 Choose the Spelling command (Tools menu). F8 Extend a selection. F9 Update selected fields. F10 Activate the menu bar. F11 Go to the next field. F12 Choose the Save As command (File menu). SHIFT+Function key SHIFT+F1 Start context-sensitive Help or reveal formatting. SHIFT+F2 Copy text. SHIFT+F3 Change the case of letters. SHIFT+F4 Repeat a Find or Go To action. SHIFT+F5 Move to the last change. SHIFT+F6 Go to the previous pane or frame. SHIFT+F7 Choose the Thesaurus command (Tools menu, Language submenu). SHIFT+F8 Shrink a selection. SHIFT+F9 Switch between a field code and its result. SHIFT+F10 Display a shortcut menu. SHIFT+F11 Go to the previous field. SHIFT+F12 Choose the Save command (File menu).
CTRL+Function Key CTRL+F2 Choose the Print Preview command (File menu). CTRL+F3 Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) CTRL+F4 Close the window. CTRL+F5 Restore the document window size (for example, after maximizing it). CTRL+F6 Go to the next window. CTRL+F7 Choose the Move command (title bar shortcut menu). CTRL+F8 Choose the Size command (title bar shortcut menu). CTRL+F9 Insert an empty field. CTRL+F10 Maximize the document window. CTRL+F11 Lock a field. CTRL+F12 Choose the Open command (File menu). CTRL+SHIFT+Function Key CTRL+SHIFT+F3 Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) CTRL+SHIFT+F5 Edit a bookmark. CTRL+SHIFT+F6 Go to the previous window. CTRL+SHIFT+F7 Update linked information in a Microsoft Word source document. CTRL+SHIFT+F8 Extend a selection or block (then press an arrow key). CTRL+SHIFT+F9 Unlink a field. CTRL+SHIFT+F11 Unlock a field. CTRL+SHIFT+F12 Choose the Print command (File menu).
ALT+Function Key ALT+F1 Go to the next field. ALT+F3 Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry. ALT+F4 Quit Microsoft Word. ALT+F5 Restore the program window size. ALT+F6 Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior. ALT+F7 Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab). ALT+F8 Run a macro. ALT+F9 Switch between all field codes and their results. ALT+F10 Maximize the program window. ALT+F11 Display Microsoft Visual Basic code. ALT+SHIFT+Function Key ALT+SHIFT+F1 Go to the previous field. ALT+SHIFT+F2 Choose the Save command (File menu). ALT+SHIFT+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F10 Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. ALT+SHIFT+F11 Start the Microsoft Script Editor CTRL+ALT+Function Key CTRL+ALT+F1 Display Microsoft System Information. CTRL+ALT+F2 Open command (File menu).

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Word shortcuts

  • 1.
    Word Shortcut Keys CommandName Keys All Caps Ctrl+Shift+A Apply List Bullet Ctrl+Shift+L Auto Format Alt+Ctrl+K Auto Text F3 Bold Ctrl+B Cancel ESC Center Para Ctrl+E Change Case Shift+F3 Clear Del Close or Exit Alt+F4 Copy Ctrl+C Create Auto Text Alt+F3 Cut Ctrl+X Double Underline Ctrl+Shift+D Find Ctrl+F Help F1 Hyperlink Ctrl+K Indent Ctrl+M Italic Ctrl+I Justify Para Ctrl+J Merge Field Alt+Shift+F New Document Ctrl+N Open Ctrl+O Outline Alt+Ctrl+O Overtype Insert Page Alt+Ctrl+P Page Break Ctrl+Return Paste Ctrl+V Paste Format Ctrl+Shift+V Print Ctrl+P Print Preview Ctrl+F2 Redo Alt+Shift+Backspace Redo or Repeat Ctrl+Y Save Ctrl+S Select All Ctrl+A Small Caps Ctrl+Shift+K Style Ctrl+Shift+S Subscript Ctrl+= Superscript Ctrl+Shift+= Task Pane Ctrl+F1 Time Field Alt+Shift+T
  • 2.
    Underline Ctrl+U Undo Ctrl+Z UpdateFields F9 Word Count List Ctrl+Shift+G Function Keys F1 Get Help or visit Microsoft Office Online. F2 Move text or graphics. F3 Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry). F4 Repeat the last action. F5 Choose the Go To command (Edit menu). F6 Go to the next pane or frame. F7 Choose the Spelling command (Tools menu). F8 Extend a selection. F9 Update selected fields. F10 Activate the menu bar. F11 Go to the next field. F12 Choose the Save As command (File menu). SHIFT+Function key SHIFT+F1 Start context-sensitive Help or reveal formatting. SHIFT+F2 Copy text. SHIFT+F3 Change the case of letters. SHIFT+F4 Repeat a Find or Go To action. SHIFT+F5 Move to the last change. SHIFT+F6 Go to the previous pane or frame. SHIFT+F7 Choose the Thesaurus command (Tools menu, Language submenu). SHIFT+F8 Shrink a selection. SHIFT+F9 Switch between a field code and its result. SHIFT+F10 Display a shortcut menu. SHIFT+F11 Go to the previous field. SHIFT+F12 Choose the Save command (File menu).
  • 3.
    CTRL+Function Key CTRL+F2 Choosethe Print Preview command (File menu). CTRL+F3 Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) CTRL+F4 Close the window. CTRL+F5 Restore the document window size (for example, after maximizing it). CTRL+F6 Go to the next window. CTRL+F7 Choose the Move command (title bar shortcut menu). CTRL+F8 Choose the Size command (title bar shortcut menu). CTRL+F9 Insert an empty field. CTRL+F10 Maximize the document window. CTRL+F11 Lock a field. CTRL+F12 Choose the Open command (File menu). CTRL+SHIFT+Function Key CTRL+SHIFT+F3 Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) CTRL+SHIFT+F5 Edit a bookmark. CTRL+SHIFT+F6 Go to the previous window. CTRL+SHIFT+F7 Update linked information in a Microsoft Word source document. CTRL+SHIFT+F8 Extend a selection or block (then press an arrow key). CTRL+SHIFT+F9 Unlink a field. CTRL+SHIFT+F11 Unlock a field. CTRL+SHIFT+F12 Choose the Print command (File menu).
  • 4.
    ALT+Function Key ALT+F1 Goto the next field. ALT+F3 Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry. ALT+F4 Quit Microsoft Word. ALT+F5 Restore the program window size. ALT+F6 Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior. ALT+F7 Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab). ALT+F8 Run a macro. ALT+F9 Switch between all field codes and their results. ALT+F10 Maximize the program window. ALT+F11 Display Microsoft Visual Basic code. ALT+SHIFT+Function Key ALT+SHIFT+F1 Go to the previous field. ALT+SHIFT+F2 Choose the Save command (File menu). ALT+SHIFT+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F10 Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. ALT+SHIFT+F11 Start the Microsoft Script Editor CTRL+ALT+Function Key CTRL+ALT+F1 Display Microsoft System Information. CTRL+ALT+F2 Open command (File menu).