Writing Skills
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The document discusses important skills for effective writing. It emphasizes that writing allows communication to a broad audience and choosing an appropriate format and tone based on the audience is key. The composition process should include outlining, following the AIDA structure of attracting and engaging the reader, and considering the audience's perspective. Effective structure incorporates headings, lists and other formatting to enhance readability. Proper grammar, spelling and proofreading are also important to ensure quality writing that is free from errors.
Writing Skills
- 1. WRITING SKILLS By Aahna Sharma and Rohit Joshi MJMC-II, ASCO, Amity University
- 2. INTRODUCTION • Writing skills are an important part of communication. • Good writing skills allow you to communicate your message with clarity and ease. • The communication takes place to a far larger audience than through face-to-face or telephone conversations.
- 3. AUDIENCE AND FORMAT • The first step to writing is choosing the appropriate format. • The format, as well as the audience, defines the writing voice i.e., how formal or relaxed the tone should be. • With everything one writes, the readers/ recipients, should be able to define the tone as well as aspects of the content
- 4. COMPOSITION AND STYLE • Start with your audience- The reader should be introduced with the subject. • Create an outline- Outlines help in identifying which steps to take in which order. • Use AIDA- Follow the Attention-InterestDesire-Action (AIDA) formula. These steps can help in the writing process.
- 5. • Try some empathy- One should remember the audience's needs at all times. • Use the rhetorical triangle- One should make sure that one communicates why people should listen , the message should engage the audience.
- 6. STRUCTURE • The document should be as reader friendly as possible • Use headings, subheadings, bullet points, and numbering whenever possible to break up the text. • Adding graphs and charts is also a smart way to break up your text. • Using questions is a good idea, questions help keep the reader engaged and curious.
- 7. GRAMMATICAL ERRORS • It's essential to learn grammar properly, and to avoid common mistakes that the spell checker won't find. • Using words like “affect” instead of “effect” or missing out the apostrophe should be avoided. • Everything that one writes should be of a quality that every reader will find acceptable.
- 8. PROOFING • Proof your headers and sub headers – People often skip these and focus on the text alone. Just because headers are big and bold doesn't mean they're error free! • Read the document out loud –This way one is more likely to catch mistakes.
- 9. • Use your finger to follow text as you read – This is another trick that helps slow down. • Start at the end of your document – Proofread from the end to the beginning. This helps focusing on errors, not on content
- 10. CONCLUSION • It's important to know how to communicate a point quickly and professionally. • Many people spend a lot of time writing and reading, so the better you one is at this form of communication, the more successful one is likely to be. • Identify the audience before even starting to create the document.
- 11. • If one feels that there's too much information to include, an outline should be created to outline the thoughts. • Learning grammatical and stylistic techniques will also help in writing more clearly. • Lastly, one should be sure to proof read the document before sending it.