LOGISTICS SUPPORT DEPARTMENT OF SNGPL
PROFILE Administration Department was separated from Personnel Department in 1975 due to increasing manpower and diversifying functions. In 2006, Administration Department was renamed as Logistics Support Department that caters to an establishment of 6926 employees including 803 Executives & 6123 Subordinate Staff. Aim/Role of LS Department Aim of the Department is to create and maintain a disciplined working environment conducive for smooth and streamlined operations of the Company. The department performs the role of facilitator as well as controller both for human resource and logistic support services. The primary interface of the Department is with Company employees. However, owing to the nature of its functions, it also deals with public as well as different kinds of service providers. For both types of inter-actions, the Department emphasizes upon its staff to be courteous, facilitating and cooperative in discharge of their official functions. Key Result Areas: Observance of strict administrative controls in order to consistency. promote fairness, transparency and
Timely completion of formalities for provision of remuneration to Company employees in order to have a satisfied and motivated workforce. Provision of quality health services to employees in a cost efficient manner. Arrangement of suitable protocol to visiting Company guests, directors and government functionaries. Hiring of quality premises for establishing Company offices in order to provide a hygienic & productive environment to employees and improve the Company image. Maintenance of transport fleet in a road worthy condition. Ensure proper security of establishments, equipment and most importantly human resource through trained security personnel and state-of-the-art security gadgets. Arrange disposal of inward & outward mail through central registry. Provision of quality uniform, protective clothing and safety shoes to entitled categories of staff. Ensure hygienic environment at office premises through efficient janitorial services and buildings maintenance.
Ensure uninterrupted connectivity to entitled employees through landlines & cellular services in a cost efficient manner. POLICY FRAMEWORK:
1. For Executive Staff
Executive Service Rules: (Implemented thru HR Manual w.e.f 10.06.08) 2. For Subordinate Staff
Subordinate Service Rules: (Implemented vide SRO No. 1059(1) / 76 dated 01.11.1976) CBA Agreements MONITORING OF BUDGET ALLOCATION Departmental budgetary allocations Centralized budgetary allocations Medical Leasing of premises Central Registry Services Staff Welfare both Executives & Subordinates Security (hiring of private security guards) Office tea MEDICAL FACILITIES Medical including Dental cover is provided to: Serving Executives & Families inclusive of Parents Retired Executives & Spouse Widows/widowers of Deceased Executives Serving Subordinate Staff & Families inclusive of Parents Retired Subordinate Staff & Spouse Widows of Deceased Subordinate Staff MEDICAL PANEL ARRANGEMENTS Regions HO + LAHORE No. of Hospitals Doctors Dentists Hakims Homeopaths Employee 2543 19 21 18 3 9
PESHWAR
834
2 6 3 4 1 2 3 1 41
9 19 19 11 8 6 5 4 102
6 6 3 4 0 1 5 0 43
0 2 3 2 0 0 0 0 10
0 7 2 1 1 0 2 0 22
FAISALABAD(T+D) 1466 MULTAN(T+D) ISLAMABAD WAH(T) BAHAWALPUR GUJRANWALA ABBOTTABAD TOTAL 1181 1111 486 214 519 272 8626
WELFARE SERVICES Conduct annual sports galas Dispensation of benefits to subordinate staff as per CBA agreements Support services to retired employees Negotiating bulk supply contracts e.g. uniform, shoes etc. Process Insurance claims Maternity allowance benefit to subordinate staff Implementation of HSE policies TRANSPORT SERVICES Transport fleet = 957 Company owned and 1120 hired vehicles. Registration and payment of annual Govt. Taxes. Maintenance of Company owned vehicles. Issuance of POL and Maintenance of vehicles records. Hiring of vehicles. PROTOCOL ACTIVITIES Meeting / Greeting and protocol to Minister P&NR, Secretary P&NR and other high ranking Govt. Officials, Directors of the Board & visiting Dignitaries/Company Guest Facilitate official tours of Company Executives Operation and maintenance of Company Messes Processing of traveling and halting allowance claims.
SECURITY Develop and operate mechanism for preventive security of Companys Human Resource and Assets etc. Liaise with Govt. agencies to provide security cover for: Key point installations and offices Equipment and material Arranging security clearance of Company employees from Govt. agencies. Maintenance and operation of fire-fighting system Prepare & execute periodic drill of emergency evacuation plan LEASING OF PREMISES Search for suitable office premises as per requirement Settling terms & conditions and eventual hiring of premises for offices under lease agreements Timely payments of rent & renewal of lease UTILITY SERVICES Payment of utility bills pertaining to:Electricity Telephone Water Coordinate with Cellular Company for provision of mobile phone facility to entitled Executives. Provision of centralized courier services for timely dispatch/receipt of mail Housekeeping:Janitorial services Green Office System Horticulture
