Group Project Part Two

Fundamentals of Project Management

PMTG 701-002

Kitchen Renovation

Submitted by:
Alphy Siby- 300933705
Jude J. Fernandes – 300904712
Ramanjeet Kaur – 300934058
Shridhar Madala – 300934271
Damanprit Sethi – 300932819

Professor – Gracey- George, Anne Marie

January 13, 2018

 Communication Management Plan Version 1.0

Project Name: Modular Look Kitchen Renovation Project

1. Stakeholder communications requirements: All stakeholders have placed forward their

preferred means of communication. The project team members will be contacted through
mail and if necessary via phone call. The project sponsor will be contacted through e mail
and letters/documents posted vie mail. The steering employees will be reached through
phone call and e mail. All other participants and employees working on this project will
be reached through phone call or email. All stakeholders should have access to the
necessary resources to be reached at.

2. Communications summary: Given below is a summary of the communications along

with its due date and producer.

Stakeholders Communications Delivery Producer Due/Frequency

Name Method/Format

Project Weekly status Hard copy and Jude J. Every Tuesday

steering report short meeting Fernandes at 10 AM
Committee

Sponsor and Monthly status Hard copy and Alphy First

champion report short meeting Siby Wednesday of
the month at 10
AM

Memo, e-mail, Alphy November 2,

Affected Project intranet site, and Siby, Jude 2017
employees announcement announcement at J.
department Fernandes,
meetings Ramanjeet
Kaur

Project team Weekly status Short meeting All team Wednesday

report members afternoons AT
2.00 PM
3. Comments/Guidelines:

 All stakeholders have agreed to communicate through their preferred means of

communication as stated above.
 If any stakeholder wishes to change their mode of communication, the project manager
should be notified about the same.
 If any member/stakeholder fails to receive any information sent to him/her about the
project, he/she must notify the problem to the project manager as soon as possible.
 For communication, standard fonts and templates will be used in reports and any
documents.
 All documents should be made professionally and must be easy to understand by all
stakeholders.
4. Escalation procedures for resolving issues: The success and failure of any project
depends on timely and proper means of communication. Disputes, conflicts and
discrepancies in the communication channel can cause delays or can lead to a
project failure. Therefore, solving these problems in an important priority.
Priority Definition Decision Authority Time Frame for
Resolution
Priority 1 Major impact on the Vice President or Problem should be
business or the project Higher resolved within 4 hours
operations. Impacts after occurrence.
can have a significant
impact on business
and project
operations,
completion time or
revenues.
Priority 2 Impact on business Project Sponsor Should be resolved
can cause a change in within 1 business days.
schedule or revenues.
Priority 3 Can have schedule Project Manager Should be resolved
difficulties but no within 2 business days.
 impact on revenues or
business.
Priority 4 Minor impacts on the Project Manager Work continues.
project. Better Recommendations are
solutions can be passed on through the
developed. change control process.

5. Revision procedures for this document:

 A hard copy of this document will be sent to all members and stakeholders
through mail and an electronic copy will be sent through e mail two days before
the starting date of the project.
 If any member has lost access to his/her copy they can contact the project
manager.
 If any changes are made in this document, all stakeholders and members involved
in the project will be notified about the same and the revised version of the copy
will be sent to all members.

6. Glossary of common terminology:

Term Definition
The information received should be in sequence and match the
Communications
information sent. It is the responsibility of the sender to do so.
Communication is the effective sharing of information between two or
more parties involved.

Stakeholder
Stakeholders are all the members, individuals, groups and participants
of the project whose interests maybe affected or who are connected by
the projects execution or outcome.

Communications
Communications Management Plan is a document which summarizes
Management
Plan how project communications will be conducted, who will participate in
 communications, the frequency of communications and reports, and the
methods how the information will be communicated.

Escalation
Escalation is a method of solving conflicts. It details how issues will be
passed up to the management for resolution and includes the time frame
to achieve resolutions.

S. WBS Cause Effect Risk Owner Prob Impact Overall Ranking

No ability
1. 5.1 Unavailability Need to Budgeted Sridhar low Low Low 4
of configured access other time and Madala
fan in market markets cost will
increase

2. 1.1 Lack of Unable to May fail to Damanprit High High High 1

Availability install meet Sethi
of proper required requirements
place equipment’s of project

3. 1.3 Do not have Cannot May cause Damanprit Medium low Medium 3
proper acquire health issues Sethi
distribution of hygienic and unable
garbage environment to provide
safe and
healthy
environment
4. 2.1 Lack of Suffocative May cause Alphy Medium High High 2
specific Environment imposition Siby
lighting and and do not of heavy
ventilation comply with fine by
system government government
rules

Risk Management Plan

For Modular Look Kitchen Renovation Project
Following table will show that how we are planning to minimize the risk that may affects on
execution of our project and its results. Following risks may arise during execution of our project
and what are the alternatives which can be used to handle that risk.
 Lessons-Learned Report
Date: January 13, 2018
Project Name: Modular Look Kitchen Renovation Project
Project Sponsor: Alphy Siby
Project Manager: Jude J. Fernandes
Project Dates: October 10,2017 to December 01, 2017
Final Budget: $65,000 CAD

1) Did the project meet scope, time, and cost goals?

Scope Management: Scope of the project were to create a kitchen with unique features
which gave a unique and desirable experience. And we could meet all the requirements
and were able to apply all the latest technology available.

Time Management: The time frame of the project was October 10, 2017 to December
01, 2017 and we were able to complete the project within the timeframe as we decided.
When it was completed the renovated kitchen was a wonderful one with all the amazing
features that one would like to have in their kitchen.

Cost Management: Our primary budget was $65,000 which was approved by the client
and we were able to complete the project using that amount. When the strike came up we
thought we cannot complete it within the budgeted amount, but later when we resume we
were able to complete it within the estimated cost.

2) What was the success criteria listed in the project scope statement?

Success Criteria: When this project is completed we would create a kitchen with unique
features which will give the user a unique and desirable experience and to meet all the
requirements of the project sponsor giving a furnished appearance. Once the renovation
over we should be able to finish without any defects or any complaints from the project
sponsor.
3) Reflect on whether you met the project success criteria.

As per the success criteria and the project objective we will be trying to apply the best
quality equipment and technology in the kitchen to give a furnished look and to meet all
the requirements of the project sponsor. The criteria were to complete the renovation by
adding unique features which will give unique and desirable experience for the kitchen.
We did meet all the requirements and desire of the project sponsor even though there
were some unforeseen circumstances came up at the last minute due to the strike by the
labors and the project was paused for some time and then resumed. We thought for the
completion of the project it will take more time, but everything was fine, and we were
able to complete it in time.
 4) What were the main lessons your team learned from this project?

Throughout the project out team learned so many things during the process of execution,
monitoring and controlling. Some of the main lessons are as follows:
 Regular Meeting: Regular meeting and a good communication between the team
members is something very important while doing a project to achieve the
objectives of the project. It is very important to be in touch with the team
members to know how the project is working and to know about the status of the
project. A good communication between the members will help to get new ideas
during the execution of the project and if some unforeseen circumstances occur to
find an alternative solution. Regular meeting is very important to know about the
working of the project and to decide what more is required in each stage of the
process. So, from this project we studied that the communication between the
members together with the regular meeting of the team is very important.
 Team work: Another important lesson learned is the importance of the team
members in the project. All the team members are important in throughout the
first stage of the project and everyone play a significant role during the project.
So, every team member has a crucial role during the project.

5) Describe two examples of what went right on this project.

 Planning: The project planning is the important aspect for the completion of the
project. Because the success of the project depends on the project plan. So, it is
important to look for all the minor detail while planning a project. In this case
project planning was right and the whole process went according to it and we
were able to complete the project within the fixed time frame with the estimated
cost.

 Selection of the equipment: The selection of the equipment for the kitchen was a
right choice. The new kitchen is set upped with the latest modular equipment and
technology. It includes the technologies such as automated opening drawers and
cabinets, waterproof furniture, motion sensor lights, a powerful exhaust and an
oven, fridge and dishwasher built within the furniture which will give it a more
neater finish.

6) Describe two examples of what went wrong on this project.

 Planning Phase Mistake: In the beginning of the planning stage of the project to
give a different experience we tried to include many things such as some plants in
the kitchen and to make all the equipment, the floor and the wall to be in white.
But it was a bad idea to make everything in white because in such a case the
kitchen will be found as dirty with a small dirt and it won’t be appealing. Also,
 the client does not want her kitchen to be in full white color.

 Strike: There was an unexpected strike which might have hanged all the planning
about the cost and time of the project. The worst thing was there were no any
backup plans as it was something unexpected. And we were not able to convince
the workers to work during those days.

7) What will you do differently on the next project based on your

experience working on this project?

Every project that will be assigned to our team will be different in every aspect but still
there are some things which we can improve in all the projects that are assigned to us
such as planning the project according to the preferences of the client. Make sure that all
the decisions and the designs that are going to be used in the project is approved by the
client. Even if it is small thing to avoid the last-minute alteration and to prevent the
unwanted expense. Also, to anticipate all the possibilities that may occur during the
project which will affect the execution of the project and a backup plan will be made for
everything.
Most importantly we will try to be close to some suppliers who can provide as all the
equipment and necessities that we need during different project execution with different
varieties. These are some of the things that we will do differently in our next project.