Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
Project Initiation Document (PID)
Minor & Small Projects <£150k
Project Name
Date
Document Author
Project Director Click here to enter text.
Project Champion Click here to enter text.
User Coordinator Click here to enter text.
Senior Supplier Click here to enter text.
Project Manager
EXECUTIVE SUMMARY
Budget Centre
Financial approval requested now
Project Start Onsite
Project Completion
Reference 1 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
1.a PROJECT/FUNDING SUMMARY
Funding Source Amount Confirmed?
External:
College:
Department:
Comments on the above (if applicable)
Please note, for example, if the figures are estimated. Please indicate any assumptions
1.b COSTS BREAKDOWN
£ Net £VAT@17% £ Gross
Construction
Professional Fees
Fixtures Fitting &Equipment
Other
Contingency
Total
Note:
VAT rate is 85% of 20% VAT which equates to 17% (College’s non- recoverable rate)
2.PROJECT HISTORY
Please explain if this, or a related project, has been considered by PRB or CERC
previously. Please give details of project progress to date, to include information about
the scope and conclusions of any Feasibility Studies.
3.PROJECT OVERVIEW
Reference 2 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
Location
Please describe where the project will be located.
Expected Deliverables
Exclusions
Please explain if anything has been excluded from the scope of the project / Feasibility
Study
Key Performance Indicators
How will the success of the project be measured?
Programme
Operational Benefits
Reference 3 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
4.VALUE FOR MONEY
5.RISKS
6.ENVIRONMENT AND SUSTAINABILITY
7.ATTACHMENTS
Appendix 1:Tender Report / Scope Works / Client Brief
Appendix 2: Drawings – Existing and Proposed Plans
Appendix 3: Photographs
Appendix 4: Programme – Word or GANTT Programme
Appendix 4: Financial Summary & Recommendation
Reference 4 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
8.ENDORSEMENTS
Project Director Project Manager
Name:
Signature
Date
Senior Supplier Project Champion
Name
Signature
Date
User Coordinator Head of Department
Name
Signature
Date
Director of Estates Facilities Director of ICT
Name
Signature
Date
9.FINANCIAL APPROVAL
Account Code Authorisation
Cost Centre Code:
Cost Centre Code:
Cost Centre Code:
Threshold Accountable Body Signatures Date
£0-150k Chief Operating Officer
Operations Group Finance Officer
Faculty Operating Officer
Departmental Finance
10.PROJECT ADMINISTRATION
Received by Finance Signature Date
Received by Project Managers Signature Date
Reference 5 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
Appendix 4
Financial Summary and Recommendation
Reference 6 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
Estates Facilities Projects Checklist
[INSERT REFERENCE NUMBER] (building code and date e.g. SHER 110210)
N.B. This document is to be used for all Projects when run by Estates Facilities. Please attach
any supporting documentation e.g. Specifications, Drawings etc.
1. PART A – This is to be completed at the PID Stage
Building Manager …………………………. Signature …………………………
Date …………………………. Email …………………………
1.1 Building
1.1 Brief Description of Project
1.2 Programme requirements
1.3 Source of Funding
1.4 Additional information
Y N N/A
1.5 General
Complete Room Data Sheets to identify user requirements
Produce proposed drawings (Contact CAD Team)
1.6 Space Team
Check person area allocation and Space Exec approved where
applicable
1.7 Equality Act
Check - impact / implications / adjustments
1.8 Ventilation Requirements
Validate Existing
Take into account regulation requirements for Ventilation
Take into account College specific requirements i.e. Technical Policy
Statements (TPSs), Building Temperature Protocol (BTP) and
Component Schedule
1.9 Heating Requirements
Reference 7 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
Validate Existing
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
1.10 Cooling Requirements
Validate Existing
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
1.12 Domestic Water Services
Validate Existing
Take into account regulation requirements
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
1.13 Electrical
Validate Existing
Take into account regulation requirements
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
1.14 BEMS
Validate Existing
Take into account regulation requirements
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
1.15 Fire Strategy and Systems
Validate Existing
Take into account regulation requirements
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
1.16 Security Strategy and Systems
Seek Advice / Requirements from Security Office and Fire and Security
Engineer
Take into account regulation requirements
Take into account College specific requirements i.e. TPSs, BTP and Component
Schedule
Reference 8 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
1.17 Data
Wired network points – sufficient capacity in Communications
Wiring Centre (CWC)
Wireless – sufficient coverage
1.18 Energy
Ensure energy initiatives have been explored and utilised where possible (Please
describe below)
1.19 Sustainability
Ensure sustainability initiatives have been explored and utilised where possible
(Please describe below)
1.20 Asbestos
Obtain Asbestos Report
1.21 Radiation
Is decontamination required?
Reference 9 Revision Date – 19/01/ 2015
PM.02b PID Small
Estates Division
Imperial College London
South Kensington Campus
SW7 2AZ
1.22 Health and Safety
Is the project notifiable i.e. is Construction Design and Management
(CDM) required?
Has plant maintenance access been considered?
1.23 Estates Facilities Maintenance
Consultation with Maintenance Team
Plant maintenance access
2. PART B – This is to be completed at Construction Stage
2.1 Space Team
Use of CAD Strategy, allocation of room numbers from Space Team
2.2 Asbestos
Carry out necessary requirements
2.3 Radiation
Carry out necessary requirements
2.4 BEMS
Validate BEMS System
3. PART C – To be completed at Completion
3.1 General
Update Asset Register (Concept) via Estates Facilities
Customer Services Centre
Update and/or provide Operation & Maintenance (O & Ms) manuals.
3.2 Space Team
Issue to Space Team from update to CADCOM and Pythagoras
3.3 BEMS
Update BEMS server
3.4 Fire Strategy and Systems
Update System
3.5 Security Strategy and Systems
Update System
Reference 10 Revision Date – 19/01/ 2015
PM.02b PID Small
