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Making Effective PowerPoint Presentations
Conference Paper · October 2014
DOI: 10.13140/2.1.2673.6643
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Olawale Olayide
University of Ibadan
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Making Effective PowerPoint
Presentations
Olawale Emmanuel Olayide, Ph.D
Research Fellow & Coordinator, EPNARP
Centre for Sustainable Development
University of Ibadan, Nigeria
waleolayide@[Link], [Link]@[Link]
+2348035973449
10/25/2014 Presentation by Dr O.E. Olayide
Outline
• Introduction
• Presentation tips
• Conclusion
• Acknowledgements
• Exercises
10/25/2014 Presentation by Dr O.E. Olayide
Introduction
• This presentation is intended to enhance
your level of effectiveness in PowerPoint
presentations
• Note: The principle is KISS-ABC (keep it
simple and short & accuracy, brevity and
clarity)
10/25/2014 Presentation by Dr O.E. Olayide
10/25/2014 Presentation by Dr O.E. Olayide
Some tips
• Outline
• Fonts
• Colour
• Background
• Graphs
10/25/2014 Presentation by Dr O.E. Olayide
Outline
• The outline shows the contents of your
presentation
• Follow the order of your outline for the
presentation
• Place only main points on the outline slide
10/25/2014 Presentation by Dr O.E. Olayide
Remember it is PowerPoint…
• Write in point form, not complete sentences
• Include 4-5 points with 8-10 words per slide.
Use bullet points
• Avoid wordiness: use key words and phrases
only
• Timing is important. Target 1-2 slides per
minute of your presentation
10/25/2014 Presentation by Dr O.E. Olayide
Spot the difference
• This page contains too many • Show one point at a
words for a presentation
slide. It is not written in time:
point form, making it difficult
both for your audience to
read and for you to present – Will help audience
concentrate on what you
with points. Although there are saying
are about the same number
of points on this slide as the
on the right hand side, it – Will prevent audience from
looks much more reading ahead
complicated. In short, your
audience will spend too much – Will help you keep your
time trying to read this presentation focused
paragraph instead of listening
to you.
10/25/2014 Presentation by Dr O.E. Olayide
Fonts & Point Size
• Use at least an 18-point font (usually 24-32
for body text and 36-44 for heading)
• Use different size fonts for main points and
secondary points
• Use a standard font like Times New Roman,
Arial, Sans, Gothic, Tahoma or Verdana
• Used title case
10/25/2014 Presentation by Dr O.E. Olayide
Colour and Background
• Use a colour of font that contrasts sharply
with the background
– E.g. black on white background
• Use colour to reinforce the logic of your
structure
– E.g. light blue title and dark blue text
• You can use colour to emphasise a point
– But only use this occasionally
10/25/2014 Presentation by Dr O.E. Olayide
Example: Bad colour
• Using a font colour that does not contrast
with the background colour is hard to read
• Using colour for decoration is distracting
and annoying.
• Using a different colour for each point is
unnecessary
– Using a different colour for secondary points
is also unnecessary
• Trying to be creative can also be bad
10/25/2014 Presentation by Dr O.E. Olayide
Graphs
• No minor gridlines
• Use clear and legible fonts
• Do not use distracting colours
• Provide appropriate title
• Shading is unnecessary
10/25/2014 Presentation by Dr O.E. Olayide
100
90
90
80
70
60
Blue Balls
50
Red Balls
38.6
40
34.6
30.6 31.6
30 27.4
20.4 20.4
20
10
0
January February March April
Items Sold in First Quarter of 2002
100
90
80
70
60
Blue Balls
50
Red Balls
40
30
20
10
0
January February March April
10/25/2014 Presentation by Dr O.E. Olayide
Conclusion
• Use an effective and strong closing
– Your audience is likely to remember your last
words
– Avoid ending a presentation abruptly
• You may use a conclusion slide to:
– Summarize the main points of your
presentation
– Make suggestions for future endeavours
10/25/2014 Presentation by Dr O.E. Olayide
Acknowledgements
• This presentation has benefitted from many
resources, including that of Dr Yekinni, O.
Taofeeq.
• I thank the graduate students of the Tourism
and Development Practice Programme at the
Centre for Sustainable Development, University
of Ibadan for inviting as facilitator of the training
workshop.
10/25/2014 Presentation by Dr O.E. Olayide
10/25/2014 Presentation by Dr O.E. Olayide
Exercises
• How to create a new PowerPoint
presentation/insert a new slide
• Using the menus: Insert, Design,
Transitions, Animations, Slide Show,
Review, and View
• How to import Tables, Graphs, Photos and
Videos
10/25/2014 Presentation by Dr O.E. Olayide
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