Offenses Subject To Disciplinary Action (OSDA)

Schedule of Penalties

A 1st Offense Written Warning C 1st Offense 7-15 Days Suspension

2nd Offense 3-6 Days Suspension 2nd Offense Dismissal/Termination
3rd Offense 7-15 Days Suspension
4th Offense Dismissal/Termination D 1st Offense Dismissal/Termination

B 1st Offense 3-6 Days Suspension

2nd Offense 7-15 Days Suspension
3rd Offense Dismissal/Termination

OSDA No. Description Penalty

I. Acts Or Omissions Concerning Attitude Towards Superiors, Co-Employees & Customers

1.01 Acts of sexual harassment and all forms of sexual intimidation and exploition & retaliation C
against a complainant
1.02 Engaging in immoral or unethical acts or practices or offering immoral or unethical goods or C
services to co-employees, customers or company guest(s) within company premises, which
affects company image
1.03 Commission of a crime or offense by employees against the person of his employer or any D
immediate member of his employer’s family or any company representative
1.04 Threatening, intimidating, coercing, harassing, provoking, quarrelling or challenging to a C
fight, assaulting or attacking a superior, co-employee or customer without valid or
justifiable reason directly connected with one’s official duty
1.04.1 If there is laying hands and/or inflicting physical or bodily injuries D
1.04.2 If there is drawing or attempting to use any weapon (eg. Knife, ice pick, gun, D
tube, etc)
1.05 Uttering abusive, profane and offensive languages, doing indecent or manifestly insulting or C
grossly disrespectful gestures to superior, co-employee
1.06 Abusive conduct of superior or company official towards subordinate, using the superior’s C
status, power or discretion
1.07 Encouraging, assisting or deliberately providing occasions to non-employee third parties to C
threaten or physically attack and/or harm a co-employee for reasons which are directly
work-connected
1.08 Theft/Stealing, extortion or any form of oppressive exaction of money or anything of value D
from superior, co-employee or from company customers, or guests, suppliers, contractors
or applicants
1.09 Attempting to steal, conceal, or deliberately misplace without justifiable purpose another D
employee’s property within company premises, or at assigned jobsite, during official
working hours
1.10 Rumor-mongering, unnecessary disclosure of somebody else’s personal affairs to others, or B
deliberate distortion of facts or statements in such a way to enhance one’s status or
reputation, or discredit, embarrass or endanger another employee. The result of which
affects the performance of the employees and/or credibility/image of an employee as a
company representative
1.11 Deliberately participating, condoning or tolerating an offense committed by a superior C
 subordinate or co-employee; coercing, bribing or inducing others to violate company rules
1.12 Engaging in money lending as a form of business, selling tickets of whatever kind, buying or A
selling goods, making or collecting payments for such goods within company premises or
during official working hours
1.13 Participating, creating or allowing loud and boisterous noise that is not work related or A
engaging in loud insignificant chatting during official working hours and/or within company
premises which disturb the concentration of other employees at work
1.14 Engaging in any illicit affair/relationship with a co-employee which affects work C
performance of all parties and/or affects company image
1.15 Borrowing of money from co-employees, suppliers, clients using one’s position, power or B
status affecting one’s credibility as company representative (Penalty depends on the gravity
of the offense.)
1.15.1 Using one’s authority, position, or power in borrowing money which affects B
company image

II. Acts Or Omissions Concerning Company Interest

2.01 Forging, falsifying, or altering official document(s) or personal records in such a way as to D
mislead the user(s) thereof
2.02 Obtaining or accepting money, “kickbacks” or anything of value by entering into C
unauthorized arrangement(s) with supplier(s), customer(s), client(s) or other outsider(s)
that affects company interest
2.03 Fraud or breach by employee of the trust reposed by him by Management or by a Company C
representative
2.04 Inciting or participating in concerted work stoppage, slowdown, mass leave, sit-down, riot C
or other similar disruptive activities
2.05 Any form of connivance with fellow employees in falsifying company records and/or B
documents for financial gain
2.06 Damaging or jeopardizing company interest(s) through acts or omissions which affect B
company client(s), guest(s), official visitors or other business friends of the Management
2.06.1 Stealing from said client(s), customer(s), guest(s), visitor(s) or friend(s) while on B
duty or within the company premises
2.06.2 Uttering words, doing acts, or making gestures to said client(s), customer(s), B
guest(s), visitor(s) or friend(s) which are manifestly insulting or grossly
disrespectful/discourteous
2.07 Distributing written or printed matters unfavorable or detrimental to the interest(s) of the B
company
2.08 Making use of record(s) or document(s) known (by the user) to be false B
2.09 Unauthorized acceptance, directly or indirectly of money or anything of value as B
consideration for an act, a decision, or a service which an employee is duty-bound to
perform
2.10 Unauthorized use of company name, another employee’s ID/discount passbook to obtain B
personal benefits
2.11 Offering or accepting anything of value for a job for favorable condition of employment B
2.12 Causing disgrace to company’s name or reputation by making false and/or malicious B
reports/statements concerning products/services etc, causing damage to the company’s
image
2.13 Engaging in an activity which is directly competitive with company’s business or any part of B
its operations
2.14 Disclosing confidential matters about the company and its operations, its officers to B
unauthorized persons; or giving away restricted or classified company matters/information
without proper authorization
 2.15 Deliberate slowing down, holding back, hindering, or limiting of production, or intimidating, A
coercing or inducing other employees to do so; or delaying/slowing work assignments
inside/outside the company premises
2.16 Refusal to testify in any investigation connected with company business when duly B
summoned to appear or to witness in such investigation; or giving false testimony during
investigation
2.17 Accepting check payments from customers for purchases. Aside from the disciplinary, B
action, the employee shall also shoulder the total amount of purchase made if check issued
by the customer is not good
2.18 Posting of unauthorized reading materials on company bulletin boards or unauthorized A
removal of officially posted notices, announcements, or similar matters
2.19 Holding within company premises a meeting, conference or similar gathering which is not A
allowed under prevailing company policies and practices, nor permitted by a company
officer or his duly authorized representative
2.20 Committing other culpable acts or omissions not embraced by other provisions which cause B
damage to company interest(s)
2.21 Failure to attend/complete company sponsored training, seminars, workshops, orientation, B
(internal or external) or inventory taking without justifiable reason, resulting in loss of
investment representing money/fund compromised
2.22 Receiving or making frequent personal telephone calls or frequently receiving visitors A

III. Acts Or Omissions Concerning Company Funds & Property

3.01 Stealing, misappropriating, malversation or embezzling company funds, money or property; B

or using company funds for personal use or other purposes (eg. Charging of cellphones)
3.02 Obtaining or attempting to obtain materials, company properties, products, equipment, etc. C
through fraudulent means. This includes collusion or attempted collusion with personnel in
doing so
3.03 Committing an act of sabotage or causing malicious damage to company properties C
3.04 Issuing unofficial fake receipts for payments made by customers C
3.05 Tampering of receipts for reimbursement from company B
3.06 Willful withholding and causing others to withhold in giving due notification or in providing B
them the known and needed information to persons concerned depending on loss or
damage to company property
3.07 Committing other acts of dishonesty, deceit or anomaly not embraced by other provisions B
which cause loss or damage to company property
3.08 Deliberately or through negligence non-reporting to management any defective company B
materials/property resulting to loss/damage (eg. Fire, sparks, unplugging of electrical
appliances like fax machines, thermos)
3.09 Through negligence or willfully causing or contributing damage/loss to company property B
(misuse of company tools, equipment, vehicles, materials, etc) or property of company
officials or co-employees
3.09.1 Deliberately/willfully causing damage to company property B
3.09.2 Negligence or carelessness (aside from the disciplinary action, employee will B
pay the cost of loss/damage of the property/items)
3.10 Removing from company premises, concealing or deliberately misplacing company property B
without justifiable purpose for doing so
3.11 Unauthorized possession of company property; unauthorized substitution of company B
materials, supplies, tools or equipment with another or with inferior quality for personal
use
3.12 Failure to report to authorized personnel of the company within the same day without valid B
reason, the loss/theft/robbery or collections, sales and/or accountable funds and/or forms,
 resulting to loss/damage of company properties
3.13 Failure to turn in cash receipts or other collections of company on time, and/or issue C
corresponding receipts for sales or collections made
3.14 Defacing, mutilating, or disfiguring any part of company property like buildings, structures, B
open areas, etc (unauthorized painting, marking, attaching, setting up, or removal of things)
3.15 Unauthorized use or allowing unauthorized persons to use company supplies, materials, B
facilities, tools or equipments, resulting to loss or damage
3.16 Negligence, carelessness or failure to follow specific instruction or established procedure(s) B
resulting in loss or damage of company property, depending on the loss sustained (eg.
Shortages, overages, etc)
3.17 Failure to report within 48 hours after one has received an erroneous payment or B
overpayment of salary, commission, allowance, or other forms of renumeration or
reimbursement
3.18 Contributes to wastage of company properties (eg. Leaving open faucets, busted toilet B
flushes, etc); or non-reporting of water leaks, busted water pipes) which results to wastage
3.19 Unauthorized hoarding, reserving or keeping of any merchandise or company property for B
sale with the intention of buying merchandise by the employee at his own time discretion

IV. Acts Or Omissions Concerning Proper Conduct And Work Performance

4.01 Gross or habitual neglect by the employee of his assigned duty D

4.02 Immoral conduct or grossly indecent nature within the company premises whether or not D
committed during working hours; behaving in a manner not acceptable to the morals and
norms of the company
4.03 Committing offenses which are penalized with suspension for a total of 26 working days D
during a 12-month period
4.04 Gross inefficiency or continuing unsatisfactory performance ranging from a minimum of 6 D
months to maximum of 12 months to one year; or 3 consecutive unsatisfactory ratings not
attributable to factors beyond the employee’s control
4.05 Committing a crime or misdemeanor not embraced by other provisions within company D
premises or during official working hours, if the offense materially or substantially affects
company interest
4.06 Serious misconduct during official working hours or within company premises; or during C
company sponsored activities
4.07 Disobedience, refusal or failure to do assigned task or to obey superior’s/official’s C
orders/instructions, or to follow established procedures or practices without valid reason
4.08 Leaving work assignment or company premises during official working hours without prior B
permission from immediate superior
4.09 Sleeping during working hours B
4.10 Gambling, placing or collecting bets, or participating in any game of chance during official B
working hours or within company premises
4.11 Negligence of duty. Failure to perform task which is normally expected on employee’s A
discharge of duty; or inattentiveness to details of work resulting to significant error
4.12 Doing unauthorized or unofficial work during official working hours A
4.13 Engaging in horseplay, scuffling, shoving or other similar playful activities during working A
hours, which are time wasting or which could be injurious to person or property
4.14 Wasting time in any other way during official working hours, whether at or away from A
assigned workplace (loafing, loitering or overstretching break periods, idle chatting,
gossiping, etc.)

V. Acts Or Omissions Concerning Safety & Security, Health & Sanitation

 5.01 Bringing in, or unauthorized possession of firearms, explosives, or other deadly weapons D
within company premises
5.02 Possessing, using, selling or pushing prohibited drugs or their substitutes within company D
premises
5.03 Smoking in prohibited areas where there are flammable matters which will post danger to D
the lives of others or to company properties/premises
5.04 Entering company premises in drunken condition or drinking liquor or intoxicating C
beverages within company premises
5.05 Unauthorized entry into restricted areas or areas off-limits to the employee concerned B
5.06 Unauthorized possession of master keys, pick-locks or other contrivances or similar tools C
that can open any locker, desk, drawer or any room or door under lock or key
5.07 Poor housekeeping in any form. Failure or refusal to comply with sanitation or A
housekeeping rules
5.08 Failure or refusal to comply with the company’s safety and security requirements A
5.09 Failure or refusal to wear official company ID, uniform, shoes and/or grooming prescribed A
for certain jobs for purposes of either safety, security, or presentability, or wearing those
which are explicitly prohibited
5.10 Refusal to undergo frisking or to allow the guards to inspect personal belongings, properties A
or vehicles in compliance with the rules of the company for security reason; or interfering
with security officers in the performance of their duty.
5.11 Littering in any manner. Improper use of toilets, comfort rooms, locker areas which A
contributes to the unsanitary surroundings of company premises
5.12 Failure to follow prescribed procedures in cases of sickness or personal injuries sustained at A
work or in cases of accidents involving company vehicle, equipment, or other company
property
VI. Acts
Or Omissions Concerning Days & Hours Of Work

6.01 Abandonment of Work (Absence of 10 consecutive days without official explanation being D
received by the employee’s superior)
6.02 Failure to report for work on the appointed period after expiration of disciplinary C
suspension or after a planned vacation leave, unless with valid reason
6.03 Committing acts of subordination, non-attendance, or neglect of duty not embraced by C
other provisions
6.04 AWOL – absence from work without notice and/or without authorization
6.04.1 For more than 6 consecutive days C
6.04.2 For 3-6 consecutive days B
6.04.3 For less than 3 consecutive days A
6.05 Malingering or pretending to be sick/Making or giving false excuse(s) for leave of absence to B
avoid work responsibility
6.06 Unauthorized undertime or leaving work assignment or Company premises during official A
working hours without permission from immediate superior
6.07 Refusal or failure to report for work after being scheduled and informed about during A
overtime, holiday, peak season, or peak day without authorization or without
valid/justifiable reason(s)
6.08 Habitual absences (at least 3 times instantaneous or immediate absences within a 30-day A
period)
6.09 Habitual tardiness ( at least 5 times tardy within a 30-day period) A
6.10 Extending absence after a planned leave, without valid reason(s) A
6.11 Failure to file leave of absence, or to present medical certificate after a 3-day sick leave A
6.12 Failure to notify superior of an immediate absence within the first hour of the employee’s A
official time
Special Provisions Concerning The Preceding Penalties

Management has the right to impose a higher or lower penalty than what is specified in the preceding page for a
particular offense if the damage caused and the aggravating and/or mitigating circumstances attending its commission
so warrant.

Management reserves the right to impose heavier or lighter penalty should a similar offense be repeated or committed
by an employee, depending on the gravity of the offense.

The imposition of a lighter penalty for a particular case is not precedent, and the employee cannot demand for a lighter
penalty should they commit a similar offense.

Imposition of any of the preceding penalties is without prejudice to the institution of appropriate criminal and/or civil
action by the parties concerned.