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Powerpoint - Shortcut Keys

This document provides PowerPoint shortcut keys for various tasks like opening and saving presentations, navigating slides, selecting and formatting text/objects, and playing slideshows. It includes shortcuts for creating, opening and saving presentations, undoing/redoing actions, checking spelling, and searching. Shortcuts are also included for navigating between slides and objects, moving slides, and editing/formating text styles and alignments. Finally, it lists shortcuts for playing, annotating, and navigating between slides during slideshows and ending presentations.

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059 Monisha Baskar
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520 views2 pages

Powerpoint - Shortcut Keys

This document provides PowerPoint shortcut keys for various tasks like opening and saving presentations, navigating slides, selecting and formatting text/objects, and playing slideshows. It includes shortcuts for creating, opening and saving presentations, undoing/redoing actions, checking spelling, and searching. Shortcuts are also included for navigating between slides and objects, moving slides, and editing/formating text styles and alignments. Finally, it lists shortcuts for playing, annotating, and navigating between slides during slideshows and ending presentations.

Uploaded by

059 Monisha Baskar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
  • Basic PowerPoint Shortcut Keys: Introduces essential keyboard shortcuts for PowerPoint, focusing on creating, opening, and navigating presentations.
  • Shortcut Keys for Selecting, Navigating Texts and Objects: Covers keyboard shortcuts for selecting text and objects, enhancing navigation and efficiency within PowerPoint presentations.
  • Shortcut Keys for Editing and Formatting: Details shortcuts for editing and formatting content within PowerPoint slides, designed to facilitate quick and efficient changes.
  • Useful Shortcuts for Slideshows: Provides helpful keyboard shortcuts for conducting slideshows, enabling smooth transitions and navigation during presentations.

Basic 

PowerPoint shortcut keys


First of all, let us take a quick look at some of the most basic or general keyboard shortcuts
that are used for opening, closing, and switching between multiple presentations documents,
including navigating through the Ribbon.

 Ctrl + N – Create a new presentation document


 Ctrl + O – Open an existing presentation document
 Ctrl + S: Save a presentation
 Alt + F2 or F12 – Open the Save As dialog box
 Ctrl + W or Ctrl + F4 – Close a presentation
 Ctrl + Q – Save and close a presentation
 Ctrl + Z – Undo an action
 Ctrl + Y – Redo an action
 Ctrl + F2 – Print Preview View
 F1 – Open the Help pane
 Alt + Q – Directs to the “Tell me what you want to do” box
 F7 – Check for spellings
 Alt or F10 – Turn the key tips to ‘on’ or ‘off’
 Ctrl + F1 – Show or hide the ribbon
 Ctrl + F – Search in a presentation or use Find and Replace
 Alt + F – Open the File tab menu
 Alt + H – Go to the Home tab
 Alt + N – Open the Insert tab
 Alt + G – Open the Design tab
 Alt + K – Go to the Transitions tab
 Alt + A – Go to the Animations tab
 Alt + S – Go to the Slide Show tab
 Alt + R – Go to the Review tab
 Alt + W – Go to View tab
 Alt + X – Go to the Add-ins tab
 Alt + Y – Go to the Help tab
 Ctrl + Tab – Switch between open presentations

PowerPoint shortcut keys for selecting, navigating


texts and objects
There are tons of helpful keyboard shortcuts that can be used for navigating throughout a
PowerPoint document easily. You can try out these Powerpoint shortcut keys which will
enable you to select a text within text boxes and different objects on a slide with much ease.

 Ctrl + A – Select all the objects on an active slide


 Tab – Select or move on to the next object on a slide
 Shift + Tab – Select or move to a previous object on a slide
 Home – Go back to the beginning of the slide
 End – Go to the end of the slide
 PgDn – Go to the next slide
 PgUp – Go the previous slide
 Ctrl + Up / Down Arrow – Move a slide up or down in the presentation
document (you will need to click on a slide thumbnail before performing this
shortcut)
 Ctrl + Shift + Up / Down Arrow – Move a slide to the beginning or end of your
presentation document (click on a slide thumbnail first)

PowerPoint shortcut keys for editing and formatting


The following keyboard shortcuts will save you time so you can edit and format in a snap!

 Ctrl + X – Cut the selected text, object, or slide


 Ctrl + C or Ctrl + Insert – Copy the selected text, object, or selected slide
 Ctrl + V or Shift + Insert – Paste the selected text, object, or slide
 Ctrl + Alt + V – Open the Paste Special dialog box
 Delete – Delete the selected text, object, or slide
 Ctrl + B – Toggle bold on the selected text
 Ctrl + I – Toggle italics on the selected text
 Ctrl + U – Add or remove underline to selected text
 Ctrl + E – Center align the selected text
 Ctrl + J – Justify the selected text
 Ctrl + L – Left align the selected text
 Ctrl + R – Right align the selected text
 Ctrl + T – Display the Font dialog box after text or object is selected
 Ctrl + K – Insert a hyperlink
 Ctrl + M – Insert a new slide
 Ctrl + D – Duplicate the selected object or a slide (for selecting a slide, you
will first need to click on a slide thumbnail)

Useful PowerPoint shortcut keys for Slideshows


Once you are done compiling your PowerPoint document and ready to view the presentation,
these keyboard combinations should come in handy.

 F5 – Play the presentation from the start


 Shift + F5 – Play the presentation from the current slide
 Ctrl + P – Annotate using a Pen tool while playing the slideshow
 N or Page Down – Move to the next slide while playing the slideshow
 P or Page Up – Return to the previous slide while playing the slideshow
 B – Change the screen to black during a slideshow (Press B again to return to
the slideshow)
 Esc – End the slideshow

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