Rate Contract

For
Supply of Electrical Items
At
All India Institute of Medical Sciences, Jodhpur

NIT No. : Admn/RC/01/[Link]

NIT Issue Date : 13th April, 2016.
Pre Bid Meeting : 22nd April, 2016 at 03.00 PM.
Last Date of Submission : 03rd May, 2016 upto 03.00 PM

All India Institute of Medical Sciences, Jodhpur

Basni Phase - II, Jodhpur – 342005, Rajasthan
Telefax: 0291- 2012978, email: aoadmin@[Link]
[Link]
Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Rate Contract

1. All India Institute of Medical Sciences (AIIMS), Jodhpur, Rajasthan, an apex healthcare
institute being established by Parliament of India under aegis of Ministry of Health & Family
Welfare, Government of India, invites sealed bids for Supply of Electrical Items on Rate
Contract Basis for a period of one year which may be extendable upto one more year. The
estimated yearly consumption of Supply of Electrical Items is approximately Rs. 15 Lakhs.
Interested parties may send their tender in sealed cover addressed to the Administrative Officer,
All India Institute of Medical Sciences, Basni Phase - II, Jodhpur superscripted with the
words “Rate Contract for Supply of Electrical Items” up to 03rd May, 2016 at 03:00 PM. The
Quotations will be opened on same day at 04.00 PM in Conference Hall, Medical College, All
India Institute of Medical Sciences, Jodhpur. The tenders received after the scheduled date and
time will be rejected out-rightly.

2. The tender is in two - bid system i.e. Technical Bid & Financial Bid contains
specification and allied Technical details with specification and the Price Schedule of the various
items detailed in Annexures. The technical bid will be opened on the designated date by the
Institute. The financial bid containing the rate of various items will be opened on a suitable date,
to be intimate later by the Institute in respect of those who qualify the terms and conditions of the
technical bid.

3. The technical bid and the financial bid should be sealed by the bidder in separate covers
super-scribed "Technical bid for Rate Contract for Supply of Electrical Items" and
“Financial Bid for Rate Contract for Supply of Electrical Items". Both Sealed Envelopes
should be kept in a main/ bigger envelope super-scribed as “Rate Contract for Supply of
Electrical Items”. The „Technical Bid” will be analyzed and „Financial Bid‟ of only those firms
who are found eligible in „Technical Bid‟ will be opened in due course and the eligible firms
would be intimated there of accordingly.

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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Schedule of Tender

Last date and time of receipt of tender : 03rd May 2016 upto 3.00 PM
Amount of Earnest Money Deposit : Rs. 30,000/-
(Rupees Thirty Thousand only)
Date & time of opening of Tender Venue : 03rd May 2016 upto 4.00 PM
Pre Bid Meeting : 22nd April, 2016 at 03:00PM at
Conference Hall, Medical College,
AIIMS, Basni Phase – II, Jodhpur

4. Tender document may be downloaded from below mentioned website:

[Link]
[Link] and
[Link].

5. The Parties interested for any clarification, kindly visit AIIMS Jodhpur in person on 22nd
April, 2016 at 03:00 PM in Pre Bid Meeting.

Administrative Officer
AIIMS, Jodhpur

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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

General Terms and Conditions

1. Parties: The parties to the contract are the contractor (the tenderer to whom the work
have been awarded) and the AIIMS through Administrative Officer, All India Institute of
Medical Sciences, Jodhpur for and on behalf of the Director, AIIMS, Jodhpur.

2. Earnest Money: Earnest money by means of a Bank Demand Draft of Rs. 30,000/- (Rs.
Thirty Thousand only) may be enclosed with the quotation (Technical Bid). It is also clarified
that the quotations received without earnest money will be summarily rejected. The Bank
Demand Draft may be prepared in the name of "All India Institute of Medical Sciences,
Jodhpur".

a) No request for transfer of any pervious deposit of earnest money or security deposit or
payment of any pending bill held by the institute in respect of any previous work will be
entertained.
b) Tender shall not be permitted to withdraw his offer at any stage or modify the terms and
conditions thereof. In case the tenderer fail to observe and comply with stipulations made
herein or backs out after quoting the rates, the aforesaid amount of earnest money will be
forfeited to the AIIMS.
c) The Tenders without Earnest Money will be summarily rejected.
d) The firms who are registered with National Small Industries Corporation (NSIC) / OR
Small Scale Industrial (SSI) are exempted to submit the EMD (copy of registration must be
provide along with)
e) No claim shall lie against the AIIMS in respect of erosion in the value or interest on the
amount of EMD.

3. Tender Fee: Tender fee will be Non-refundable amount of Rs. 1,000/- (Rupees one
thousand only) and prepare separately in the form of Bank Demand Draft in favor of "All India
Institute of Medical Sciences, Jodhpur" along-with tender Document (Technical Bid). The
tenders submitted without tender fee shall liable to be rejected summarily.

4. The tender should be submitted by those firms who are manufacturers / Authorized
distributors/ dealer (Documentary Proof required).

5. Bidders are requested to quote their prices on a firm & fixed basis for the entire period of
the Contract. Bids of the firms received with prices quoted on variable basis shall be rejected
without assigning any reasons and no communication in this regard shall be made.

6. Quotations qualified by such vague and indefinite expression such as “Subject to prior
confirmation”, “Subject to immediate acceptance” etc. will be treated as vague offers and
rejected accordingly. Any conditional bid shall be rejected summarily.

7. At any time prior to date of submission of tender, Tender Inviting Authority may, for any
reason or decision, modify the terms & conditions of the tender document by a corrigendum or
addendum displayed on the website of AIIMS Jodhpur ([Link] In
order to provide reasonable time to take the amendment into account in preparing their bid,

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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Tender Inviting Authority may or may not, at his discretion, extend the date and time for
submission of tenders.

8. DOCUMENTS COMPRISING THE BID: The bids prepared by the bidder shall
comprise of (1) Technical Bid and (2) Financial Bid:

Technical Bid: - To qualify in the Technical Bid the firm should have the minimum eligibility
criteria as under and the firm in this regard must submit the following documents in support of
their eligibility criteria: -

(a) Duly filled format of Technical Bid & required document proof as per Annexure – I.
(b) Financial Status: - The average annual turnover from similar jobs, of the firm should not
be less than 15 Lakhs in the last three years. Copies of profit & loss account and balance
sheets duly authenticate by a Chartered Accountant for the last three years should be
enclosed.
(c) The technical bid should be accompanied by Demand draft of Rs. 1000/- (non-
refundable) against tender fee and Demand Draft of Rs. 30,000/- (Rupees Thirty
Thousand Only) for EMD. The Demand Draft of tender fee and EMD should be prepare
separately and drawn in favour of All India Institute of Medical Sciences, Jodhpur.
(d) Copy of Income Tax Return Acknowledgement for last Three years.
(e) Copy of PAN Card / Service Tax Registration.
(f) Copy of Sales tax / VAT registration certificate.
(g) Certificate of Manufacture / Authorized Distributor / Authorized Dealer.
(h) Attested copy of deed of partnership, if the firm is a partnership concern of Memorandum
and Articles of Association duly certified in case of Company.
(i) Copy of constitution or legal status of the bidder manufacturer / Sole proprietorship / firm
/ agency etc.
(j) Certificate as per given Annexures.
(k) Broachers, original technical catalogue with detailed specification and picture of the
product offered, if relevant.

Financial Bid: The financial bid shall contain:

(a) Price Bid Form [As per Annexure - V] – Price must be quoted as per format specified,
failing which tender shall be summarily rejected.

9. Signing of Tender : Individual signing the tender or other documents connected with
contract must specify whether he sign as:
(a) A sole proprietor of the concern or constituted attorney of such sole proprietor;
(b) A partner of the firm, if it is a partnership firm in which case he must have authority to
execute the contracts on behalf of the firm and to refer to arbitration disputes concerning the
business of the partnership either by virtue of the partnership agreement or by a power of
attorney duly executed by the partners of the firm.
(c) Director or a principal officer duly authorized by the Board of Directors of the Company,
if it is a company.

10. A person signing the tender form or any document forming part of the tender on behalf of
another person should have an authority to bind such other person and if, on enquiry it appears
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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

that the person so signing had no authority to do so, AIIMS, Jodhpur may without prejudice,
cancel the contract and hold the signatory liable for all costs, consequences and damages under
the civil and criminal remedies available.

11. The tenderer should sign and affix his firm‟s stamp at each page of the tender and all its
annexure as the acceptance of the offer made by tenderer will be deemed as a contract and no
separate formal contract will be drawn. NO PAGE SHOULD BE REMOVED/ DETACHED
FROM THIS NOTICE INVITING TENDER.

12. BID PRICES:

(a) It should be submitted in form given in Annexure V. The price quoted will be exclusive
of taxes and inclusive of all applicable charges (i.e. packing, forwarding, postage and
transportation) at F.O.R. AIIMS, Jodhpur and shall be fixed and final. Taxes, as applicable
will be extra, which will separately quoted in the bid, At the time of payment Income Tax or
any other Tax payable shall be deducted at source.
(b) The offer shall be firm and in Indian Rupees only. No foreign exchange will be made
available by the Institute.
(c) The rate quoted by the bidder shall remain fixed during the entire period of contract and
shall not be subject to variation on any account. A bid submitted with an adjustable price
quotation will be treated as non-responsive and rejected.

13. TECHNICAL EVALUATION:

(a) Detailed technical evaluation shall be carried out by Institute pursuant to conditions in the
tender document to determine the substantial responsiveness of each tender. For this clause,
the substantially responsive bid is one that conforms to all the eligibility and terms and
condition of the tender without any deviation. The Institute‟s determination of bid‟s
responsiveness is to be based on the contents of the bid itself without recourse to extrinsic
evidence. The Institute shall evaluate the technical bids also to determine whether they are
complete, whether required sureties have been furnished, whether the documents have been
properly signed and whether the bids are in order.

(b) The Institute may call the responsive bidders for discussion to facilitate and assess their
understanding of the scope of work and its execution. However, the Institute shall have sole
discretion to call for discussion.

(c) AIIMS Jodhpur shall have right to accept or reject any or all tenders without assigning
any reasons thereof.

14. FINANCIAL EVALUATION:

(a) The financial bid shall be opened of only those bidders who have been found to be
technically eligible. The financial bids shall be opened in presence of representatives of
technically eligible bidders, who may like to be present. The institute shall inform the date,
place and time for opening of financial bid.

(b) Arithmetical errors shall be rectified on the following basis. If there is a discrepancy
between the unit price and total price that is, the unit price shall prevail and the total price
shall be corrected by the Institute. If there is a discrepancy between words and figures, the

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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

lesser amount shall be considered as valid. If the Supplier does not accept the correction of the
errors, his bid shall be rejected.

(c) The AIIMS Jodhpur does not bind himself to accept the lowest bid or any bid and
reserves the right of accepting the whole or any part of the bid or portion of the job offered;
and the bidder shall provide the same at the rates quoted. The AIIMS Jodhpur reserves the
right to reject any or all offers received in response to tender or cancel or withdraw the tender
notice without assigning any reason, whatsoever. The rate contract is awarded to lowest one
bidder and item wise to the firm(s) who have quoted the lowest rate(s) for item(s).

15. Demonstration: The Bidders may be required to demonstrate the quoted items during the
technical evaluation on free of cost, no claim in this regards will be entertained. If required,
failing with their bids/offer shall be rejected. The firms are intimated that they should get ready
for demonstration and only one-week time will be provided for arrangement of demonstration
and no request for extending time for demonstration will be entrained. Financial bids of only
those products will be opened samples/specifications of which are found fit for use by the
technical bid evaluation committee. However, the committee may call for the samples at any
point of time. Failure to demonstrate, their bids/offer will be summarily rejected.

16. Award of Contract: The Institute shall consider placement of orders for jobs on those
bidders whose offers have been found technical and financially acceptable. The Institute reserves
the right to counter offer price(s) against price(s) quoted by any bidder.

17. Opening of Tender: The tenderer is at liberty either himself or authorize not more than
one representative to be present at the opening of the tender. The representative attending the
opening of the tender on behalf of the tender should bring with him a letter of authority from the
tenderer and proof of identification.

18. Validity of the bids: Validity: The quoted rates must be valid for a period for 180 days
from the date of closing of the tender. The overall offer for the assignment and bidder(s) quoted
price shall remain unchanged during the period of validity. If the bidder quoted the validity
shorter than the required period, the same will be treated as unresponsive and it may be rejected.

In case the bidder withdraws, modifies or changes his offer during the validity period, bid is
liable to be rejected and the earnest money deposit shall be forfeited without assigning any
reason thereof. The bidder should also be ready to extend the validity, if required, without
changing any terms, conditions etc. of their original tender.

19. Contract Period: The rate contract for Supply of Electrical items initially for a period of
(1) one year and can be continued / renewed for further (1) year subject to satisfaction of the All
India Institute of Medical Sciences (AIIMS), Jodhpur and on mutual consent of both the parties
subject to the condition/ rules framed by the Government of India from time to time.

20. Right of acceptance: The AIIMS, Jodhpur reserve the right to accepting the whole or
any part or portion of the bid; and the bidder shall provide the same at the rates quoted. The
AIIMS Jodhpur reserve the right to reject any or all tenders / quotations or all offers received in
response to the tender or cancel or withdraw the tender notice without assigning any reason
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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

thereof and also does not bind itself to accept the lowest quotation or any tender and no claim in
this regard shall be entertained.

21. Delivery: Delivery of goods shall be made by the supplier within 15 days of placing of
purchase order, however, in case of emergent requirement firm has to supply the required
quantity of goods within 7 days of placing of order also. In special cases the items are to be
delivered at a very short notice i.e. within 24 hours. All the aspects of safe delivery shall be the
exclusive responsibility of the supplier.

If the supplier fails to deliver the goods on or before the stipulated date, then a penalty at the rate
of 0.5% per week of the total ordered value shall be levied subject to maximum of 10 % of the
total ordered value.

If at any time during the currency of the contract, the supplier encounters conditions hindering
timely of the goods and performance of services, the supplier shall promptly inform the AIIMS,
Jodhpur for extension of the delivery schedule accordingly. On receiving the supplier‟s
communication, the AIIMS, Jodhpur shall examine the situation as soon as possible and, at its
discretion, may agree to extend the delivery schedule, with or without liquidated damages
for completion of supplier‟s contractual obligations by issuing an amendment to the contract.

In the case of package supply where the delayed portion of supply materially hampers, liquidated
damages charges shall be levied as above on the total value of the concerned package of the
purchase order. Quantum of liquidated damages assessed and levied by the purchaser shall be
final and not challengeable by the supplier.

22. Signing the Contract: The successful bidder shall be required to execute the Contract
Agreement accepting all terms and conditions stipulated herein on a non-judicial stamp paper of
Rs.100/-(Rs. One Hundred only) within fifteen days of the issue of the Letter of notification of
award along with performance security. In the event of failure on the part of the successful
bidder to sign the Contract within the period stipulated above, the EMD shall be forfeited and the
acceptance of BID shall be considered as cancelled.

23. Specification: The Contractor must confirm in writing that the goods supplied by them
shall be as per specification of goods mentioned in Annexure – “IV” and in case of any variation,
the contract shall be liable to be cancelled immediately. The Security cum Performance
Guarantee will also be forfeited.

24. Guaranty / Warranty Period: The bidder must provide Original equipment
manufacturer (OEM) onsite warranty from the date of completion of the satisfactory delivery.

25. Quality of goods: The firm will be entirely responsible for quality of supplied goods/
materials. The supplier should replace the rejected/ damaged stores within 10 days, failing which
penalty will be imposed by the Institute.

26. Payment Term: The Bill in triplicate may be send to this office for settlement after
satisfactorily delivery against each order. The bill should have full particulars of the items.
Payment shall be made to successful bidder only in Indian rupees.
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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

No Payment shall be made in advance nor shall the loan from any financial institutions be
recommended on the basis of the order of award of work.

The Contractor shall submit the bill only after satisfactorily delivery of the material to the
satisfaction of the AIIMS, Jodhpur. The case of issuing sanction and passing of bill for payment
will be initiated on receipt of a pre-receipted bill invoice from the Contractor. No payment will
be made for goods rejected.

27. Performance Security: The Successful bidder shall require to submit the performance
security after receipt of award of contract in the form of irrevocable Bank Guarantee (BG) / or
Fixed Deposit Receipt (FDR) from any Nationalized Bank duly pledged in the name of "All
India Institute of Medical Sciences, Jodhpur" within 15 days from the award of contract for
an amount of Rs. 2,500/- (Rupees Two Thousand five hundred Only) in multiplication of per
awarded item maximum upto 1,50,000/- (Rupees One lakh fifty thousand only).

The security deposit can be forfeited by order of this Institute in the event of any breach or
negligence or non–observance of any condition of contract or for unsatisfactory performance or
non – observance of any condition of the contract.

In case, the successful bidder shows inability at any stage, after the contract is finalized and
awarded for whatsoever reason(s), to honor the contract, the EMD/Performance Security
deposited would be forfeited.

Performance Security will be discharged after completion of contractor‟s performance

obligations under the contract.

28. FORCE MAJEURE: If, at any time during the subsistence of this contract, the
performance in whole or in part by either party of any obligation under this contract is prevented
or delayed by reasons of any war or hostility, act of public enemy, civil commotion, sabotage,
fire, floods, explosion, epidemics, quarantine restriction, strikers lockout or act of God
(hereinafter referred to as events) provided notice of happening of any such eventuality is given
by party to other within 21 days from the date of occurrence thereof, neither party hall by reason
of such event be entitled to terminate this contract nor shall either party have any claim for
damages against other in respect of such non-performance or delay in performance, and
deliveries have been so resumed or not shall be final and conclusive.
Further, that if the performance in whole or in part of any obligation under this contract is
prevented or delayed by reason of any such event for a period exceeding 60 days, either party
may, at least option to terminate the contract.

29. Insolvency etc: In the event of the firm being adjudged insolvent or having a receiver
appointed for it by a court or any other order under the Insolvency Act made against them or in
the case of a company the passing any resolution or making of any order for winding up, whether
voluntary or otherwise, or in the event of the firm failing to comply with any of the conditions
herein specified AIIMS, Jodhpur shall have the power to terminate the contract without any prior
notice.

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30. Subletting of Work: The firm shall not assign or sublet the work/job or any part of it or
transfer to any other person or party in any manner without having first obtained permission in
writing of AIIMS, Jodhpur, which will be at liberty to refuse if thinks fit. The tender is not
transferable. Only one tender shall be submitted by one tenderer.

31. Right to call upon information regarding status of work: The AIIMS, Jodhpur will
have the right to call upon information regarding status of work / job at any point of time.

32. Disclaimer: The near relatives of employees of AIIMS, Jodhpur are prohibited from
participation in this tender. The near relative for this purpose are defined as:

a) Members of a Hindu undivided Family

b) Their spouses
c) The one related to the other in the manner as father, son(s), Son's wife (daughter in law),
daughter(s) and daughter's husband (sons in law) brother (s) and brother's wife, sister(s) and
sister's husband, brother(s) in law
33. The decision of AIIMS, JODHPUR in regard to interpretation of the Terms & Conditions
and the Agreement shall be final and binding on the Agency.

34. Other Conditions: The successful firm will be required to do the work / job for a period
of one year from the date of award the contract. AIIMS, Jodhpur shall, however, reserve the right
to terminate the contract at any time without assigning any reason.

35. No escalation in rates on any account will be permitted during the contract period. Also,
no subsidy will be given over the quoted rates.

36. The bidder, once applied, will not be allowed to withdraw at any stage. If the bidder
wants to withdraw, the entire amount of EMD will be forfeited.

37. All pages of the tender and related papers are to be duly authenticated by tenderer.

38. The firm should also have a valid TIN number, which should be mentioned.

39. The Tenderers should furnish a copy of S.T. /C.S.T./VAT registration number. Tenders
not complying with this condition will be rejected.

40. Please indicate if you are currently registered with any Govt. Organization and if
registered, furnish all relevant details.

41. VAT/ Taxes if payable extra should be clearly mentioned otherwise no VAT/Taxes
charges will be paid.

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Rate Contract for Supply of Electrical items AIIMS, Jodhpur

42. Please states whether business dealings with your firm presently stand banned,
Blacklisted by any Government organization and, if so, furnish relevant details (Refer annexure -
II).

43. The items will have to be supplied at Institute site. No transportation/ cartage charges will
be provided for the same.

44. AIIMS, Jodhpur shall be the sole authority to cancel or amend the order, as per
requirement, and also to place order for supply of item beyond office hours/holidays/place of
supply for which, no additional payment shall be made.

45. The firm should have an Office or a Branch Office located at Jodhpur. Availability
of a responsible person on call on all working days between 09.00 Hrs to 18.00 Hrs.

46. Applicable taxes will be deducted at source at the time of settlement of bills. TDS
certificate will be issued.

47. The bidder shall be bound by the details furnished by him/her to the All India Institute of
Medical Sciences (AIIMS), Jodhpur while submitting the tender or at subsequent stage. Upon
selection of the Tenderer, if at any stage, the documents furnished by him/her are found to be
false, it would be deemed to be a breach of terms of contract, the contract shall be cancelled at
the discretion of competent authority and performance security shall be stand forfeited.

48. The Successful Tenderer shall also provide the name and mobile number of a key person,
who can be contacted at any time, even beyond the office hours on holidays. The person should
be capable of making arrangement for supply of the desired items even on short notice to AIIMS,
Jodhpur.

49. The firm has not been blacklisted in the past by any government/ Private institution and
there is no Vigilance/CBI case pending against the firm supplier.

50. The rate quoted by firm should be final and written in ink or typed against each item and
should not be overwritten.

51. Each page of the Tender Notice should be signed and stamped by the bidder in token of
having accepted the same.

52. The AIIMS, Jodhpur reserves the right to place an order for supply of any items
mentioned in the Financial Bid or otherwise, to any other firm(s) in emergency/unavoidable
situation.
53. Inspection: The Director, AIIMS Jodhpur shall be the final authority to reject full or any
part of the supply which is not confirming to the specification and other terms and conditions.

54. Breach of Terms and Conditions: In case of breach of any terms and conditions as
mentioned above, the Competent Authority, will have the right to cancel the work order/ job

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without assigning any reason thereof and nothing will be payable by AIIMS, Jodhpur in that
event the security deposit shall also stands forfeited.

55. In case of any dispute or differences arising under the terms of this Agreement the same
shall be settled by reference to arbitration by a sole Arbitrator to be appointed by Director,
AIIMS, Jodhpur.

56. The provisions of Arbitration and Conciliation Act 1996 shall be applicable. Any
violation of instructions/agreement or suppression of facts will attract cancellation of agreement
without any reference.

57. Legal Jurisdiction: The agreement shall be deemed to have been concluded in Jodhpur,
Rajasthan and all obligations hereunder shall be deemed to be located at Jodhpur, Rajasthan and
Court within Jodhpur, Rajasthan will have Jurisdiction to the exclusion of other courts.

Administrative Officer
AIIMS, Jodhpur

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Annexure – I
TECHNICAL BID
(Tenderer may use separate sheet wherever required)

[Link] Details of the Tenderer / Bidder Page No. Remarks

.
1. Name & Address of the Tenderer/ Bidder
2. Complete Address
State clearly whether it is Sole proprietor or
3. Partnership firm or a company or a Government
Department or a Public Sector Organization
Details of the Earnest Money Deposit (EMD)
(Yes/No)
DD No.:
Dated:
4.
Drawn on Bank:
Amount:
(Rupees…………………………………………
………….)
Details of the cost of the Tender documents
(Yes/No)
DD No.:
Dated:
5.
Drawn on Bank:
Amount:
(Rupees…………………………………………
………….)
Whether each page of NIT and its annexure
6.
have been signed and stamped
Whether Bidders have quoted for each item
mentioned in Chapter V (Yes/No) (If NO, then
7.
please attach a list of quoted items with the
Technical Bid without indicating price)
List of Major Customer may be given on a
8. separate sheet and proof of satisfactory supply,
if any
9. Last 3 years Income Tax Certificate
10. Copy of VAT/CST/ST Registration
Have you previously work to any government /
private organization? If yes, attach the relevant
11. proof. (Also provide an affidavit that you have
not quoted the price higher than previously
supplied any government institute)
12. Permanent Account Number
13. Sale Tax Registration No.
14. TIN No. with Proof
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Whether copies of authenticated balance sheet

15.
for the past three years enclosed
Name and Mobile Number of a Key person,
who can be contacted at any time. The person
16.
should be capable of taking orders and making
arrangement for supply of the desired items.
17. Email Id
18. Landline No.

 Page number/serial number may be given to each and every page of Tender Documents and
photocopies of the documents attached. Mention Page number, wherever the copy (ies) of the
document(s) is kept.
 In case of non-fulfillment of any of the above information/ document(s), the Tender will be
summarily rejected without giving any notice.

Date: Name :
Place: Business Address :
Signature of Bidder :
Seal of the Bidder :

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Annexure - II
CERTIFICATE
(To be submitted on letter head of the company/ firm)

I/ We hereby certify that the above firm has not been ever blacklisted by any Central/State
Government/Public Undertaking/Institute on any account.

I/ We also certify that firm will be supplied the item as per the specification given by Institution
and also abide all the terms & conditions stipulated in tender.

I/We also certify that the information given in bid is true and correct in all aspects and in any
case at a later date it is found that any details provided are false and incorrect, any contract given
to the concern firm or participation may be summarily terminated at any stage, the firm will be
blacklisted and Institute may imposed any action as per NIT rules

Date: Name :
Place: Business Address :
Signature of Bidder :
Seal of the Bidder :

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Annexure – III
CERTIFICATE OF PRICE JUSTIFICATION
[To be given on letter head]

NIT No.:

I/We, M/s. _________________________________________________________ certify that

the rates provided are our best rates and we have not given these materials to any Government
Department/PSU/Institution for lesser than these rates in last one year.

SIGNATURE AND STAMP OF THE BIDDER

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Annexure – IV

Approximate Quantity with Recommended Make & Model

Make and Approximate
[Link] Electrical Items Unit
Model Quantity
1 Providing LED 18 Watt tube rod in existing fitting. Philips/ Bajaj Nos. 1000
Providing flourscent powder coated (minimum 3 star rating)
2 Philips/ Bajaj Nos. 160
36Watt tube rod in existing fitting.
Providing High frequency electronic ballast for existing
3 Philips/ Havells/ Nos. 100
1x36Watt Fluroscent Tube Light fixture.
Providing High frequency electronic ballast for existing
4 Philips/ Havells/ Nos. 100
1x28Watt Fluroscent Tube Light fixture.
Providing High frequency electronic ballast for existing
5 Philips/ Havells/ Nos. 100
2x28Watt Fluroscent Tube Light fixture.
Providing High frequency electronic ballast for existing
6 Philips/ Havells Nos. 100
1x11Watt CFL fixture.
7 Providing FSU starter for existing fluorscent lamp fixture. Philips/ Havells Nos. 120
Providing 5/6A piano type switch as the existing switch box/
8 SSK EL Nos. 100
cover including connections etc. as required switch 5A
Providing 15/16A piano type switch as the existing switch box/
9 SSK EL Nos. 40
cover including connections etc. as required switch
Providing 5pin 5Amp socket outlet as the existing switch box/
10 SSK EL Nos. 100
cover including connections etc. as required
Providing 6pin 15Amp socket outlet as the existing switch box/
11 SSK EL Nos. 40
cover including connections etc. as required
12 Providing 1.1kV grade, ISI marked, electrical insulating tap roll Rainbow Nos. 200
13 Providing 11 Watt, 2 pin PL lamp in existing fitting. Philips /Bajaj Nos. 400
14 Providing 13 Watt, 4 pin PL lamp in existing fitting. Philips /Bajaj Nos. 200
15 Providing 36 Watt, 4 pin PL lamp in existing fitting. Philips /Bajaj Nos. 60
Schneider(Acti9)/
Providing four pole, 100Amps, 415 volts, isolator for the existing
16 Legrand(Lexic)/ Nos. 10
MCB DB
ABB(SH200M)
Schneider(Acti9)/
Providing four pole, 63Amps, 415 volts, isolator for the existing
17 Legrand(Lexic)/ Nos. 10
MCB DB
ABB(SH200M)
Schneider(Acti9)/
Providing four pole, 40Amps, 415 volts, isolator for the existing
18 Legrand(Lexic)/ Nos. 10
MCB DB
ABB(SH200M)
Schneider(Acti9)/
Providing double pole, 63Amps, 240 volts, isolator for the
19 Legrand(Lexic)/ Nos. 10
existing MCB DB
ABB(SH200M)
Schneider(Acti9)/
Providing double pole, 40Amps, 240 volts, isolator for the
20 Legrand(Lexic)/ Nos. 10
existing MCB DB
ABB(SH200M)
Schneider(Acti9)/
Providing double pole, 32Amps, 240 volts, isolator for the
21 Legrand(Lexic)/ Nos. 10
existing MCB DB
ABB(SH200M)

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Providing socket size flush type 120/280 watt rotary 5 step fan
22 SSK EL Nos. 40
regulator as the existing switch box/ cover
Providing High frequency electronic ballast for existing Philips/ Bajaj/
23 Nos. 60
1x150Watt Metal Halide light fitting Surya
Providing Normal / High Output High pressure 150Watt
Philips/ Bajaj/
24 Metal halide lamp for existing 1x150Watt Metal Halide Nos. 60
Surya
light fitting
Providing electronic ignitor suitable for Metal halide lamp Philips/ Bajaj/
25 Nos. 120
in existing 1x150W MH light fitting Surya
Providing ISI marked ding dong/musical chime bell suitable Anchor/ Cona/
26 Nos. 40
for 230Volt and all required accessories as required. Vinay
Providing piano type bell push / one way switch as the existing
27 SSK EL Nos. 20
switch box/ cover
Providing ISI marked 16Amp polycarbonate unbreakable 3 Anchor/ Cona/
28 Nos. 40
pin plug top including all accessories as required. Vinay
Providing ISI marked 6Amp polycarbonate unbreakable 3 Anchor/ Cona/
29 Nos. 40
pin plug top including all accessories as required. Vinay
Providing 20 amps, 240 volts, SPN industrial type,
socket outlet, with 2 pole and earth, metal enclosed plug top
along with 20 amps “C” curve, SP MCB in sheet steel enclosure, Anchor/ Cona/
30 Nos. 20
on surface or in recess with chained metal cover for the socket Vinay
out let and complete with all connections and accessories as
required.
Providing thermoplastic/ PVC cable junction box of size:
300mm X 200mm X125mm including clamps for holding Hensel/
31 the box, cost of DIN rail for MCB mounting, connectors for Spelsberg / Nos. 20
cables terminals, threaded cable glands made of polyamide Neptune-Bals
material etc. complete in all respect.
Usha/ Punsumi/
Providing running capacitor of 230V/ 275V, 50Hz rating of Priya/ Capital/
32 Nos. 400
2.5mFD for already installed ceiling fans JEC/ AMCAP/
CONCAP
Providing 240Volt, AC SPMCB with positive isolation of
breaking capacity not less than 10 KA (B/ C/ D tripping
33
characteristic) ISI marked IS 8828(1996)]/ conforming to
IEC 60898 for existing board/sheets as required.
Havells /
a MCB SP 6A Nos. 20
Schneider/ ABB
Havells /
b MCB SP 10 A Nos. 20
Schneider/ ABB
Havells /
c MCB SP 16 A Nos. 20
Schneider/ ABB
Havells /
d MCB SP 25 A Nos. 20
Schneider/ ABB
Havells /
e MCB SP 32 A Nos. 40
Schneider/ ABB
Havells /
f MCB SP 40 A Nos. 20
Schneider/ ABB

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Providing 630Amp quick make and quick break 3 pole current

limiting MCCB having following current rating, short circuit
breaking capacity at 440/415 V, 50 Hz; O/L & S/C settings and
Schneider/Merlin
34 conforming to IS 60947-2 / IEC 60947-2 with front face and Nos. 2
Gerin/Legrand
centralised adjustable, line load interchange ability, having
positive isolation capability, provision for UVR , shunt trip ,
earth fault trip, push ( test ) to trip etc. as required.
35 Providing aluminium lug for cable of size 16sqmm Comex/Comed Nos. 100
36 Providing aluminium lug for cable of size 25sqmm Comex/Comed Nos. 100
Providing modular switch as the existing modular plate & switch
37
box including all accessories as required-
a 5/6Amps SSK EL Nos. 100
b 15/16Amps SSK EL Nos. 100
Providing modular socket outlet on the
38 existing modular plate & switch box including all accessories as
required-
a 5/6Amps SSK EL Nos. 100
b 15/16Amps SSK EL Nos. 100
Providing stepped type electronic fan regulator as the existing
39 SSK EL Nos. 100
modular plate switch box
Providing energy efficient / energy saving direct fit
40 (Retrofit) 7 Watt LED Bulb at least 600 lumens in existing Eco star/ SISKA Nos. 100
holder / fixture as required.
Providing modular switch as the existing modular plate & switch
41 North-West
box including all accessories as required-
a Modular switch 5A Cat. No. M0110 Nos. 300
b Modular switch 16 A Cat. No. M0110Z Nos. 200
Providing modular socket outlet on the
42 existing modular plate & switch box including all accessories as North-West
required-
a Modular socket 5A Cat. No. M1212 Nos. 200
b Modular socket 16 A Cat. No. M1212Z Nos. 200
Providing stepped type electronic fan regulator as the existing North-West
43 Nos. 200
modular plate switch box Cat No. M1800
Providing vacuum pressure impregnated copper ballast Philips/ Bajaj/
44 Nos. 40
suitable for existing 70Watt Metal halide lamp fitting. Surya
Philips/ Bajaj/
45 Providing 70 Watt, Metal Halide lamp in existing fitting. Nos. 40
Surya
Providing 6inch, electrician plier duely insulated and suitable for Taparia/Pye/
46 Nos. 10
electrical working. Everest
Providing screw driver set with atleast 6nos. Bit suitable for Taparia/Pye/
47 Nos. 10
electrical working. Everest
Taparia/Pye/
48 Providing 4inch long Line Tester upto 500V range Nos. 10
Everest
49 Providing backelite unbreakable batton holder Philips/ Anchor Nos. 100
50 Providing fan ball bearing 6201 1Z SKF/ NBC Nos. 100
51 Providing fan ball bearing 6202 1Z SKF/ NBC Nos. 100
1.5 sqmm, ISI marked, FRLS PVC insulated, single core copper PolyCab/ 4 Roll (90 Mtr
52* Mtr.
conductor cable Finolex/ RR of each roll)
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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Kable
PolyCab/
2.5 sqmm ISI marked, FRLS PVC insulated, single core copper 4 Roll (90 Mtr
53* Finolex/ RR Mtr.
conductor cable of each roll)
Kable
PolyCab/
4.0 sqmm ISI marked, FRLS PVC insulated, single core copper 4 Roll (90 Mtr
54* Finolex/ RR Mtr.
conductor cable of each roll)
Kable
PolyCab/
6.0 sqmm ISI marked, FRLS PVC insulated, single core copper 4 Roll (90 Mtr
55* Finolex/ RR Mtr.
conductor cable of each roll)
Kable
PolyCab/
2Cx 1.5 sqmm ISI marked, FRLS PVC insulated, single core
56# Finolex/ RR Mtr. 400
copper conductor cable
Kable
PolyCab/
2Cx2.5 sqmm ISI marked, FRLS PVC insulated, single core
57# Finolex/ RR Mtr. 400
copper conductor cable
Kable
PolyCab/
4Cx16sqmm, ISI marked, unamoured PVC insulated, copper
58# Finolex/ RR Mtr. 50
conductor cable.
Kable
Providing quick make and quick break 4 POLE current limiting
MCCB of 100Amps, short circuit breaking capacity at 440/415
V, 50 Hz; O/L & S/C settings and conforming to IS 60947-2 / Legrand/
59 IEC 60947-2 with front face and centralised adjustable, line load Havells/ Nos. 2
interchangeability, having positive isolation capability, provision Schneider
for UVR , shunt trip ,earth fault trip, push (test) to trip , within
dust and vermin proof encloser with all necessary connections.
Providing 1.1kV grade, ISI marked, water proof electrical
60 CEAT Roll 20
insulating tap roll
Providing 11kV grade, ISI marked, HT electrical insulating tap
61 CEAT Roll 10
roll.
*For Item no 52-55 rate must be quoted for per roll
#For item no 56-58 rate must be quoted in per meter.

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Annexure - V
Financial Bid
Format for Financial Bid
(To be submitted on the letterhead of the company / firm)

Price/
S. Unit(Exclusi Taxes in
Name of Item Quoted Make Total
NO ve of TAX, %(If Any)
INR)
Providing LED 18 Watt tube rod in existing
1
fitting.
Providing flourscent powder coated (minimum
2 3 star rating) 36Watt tube rod in existing
fitting.
Providing High frequency electronic ballast for
3 existing 1x36Watt Fluroscent Tube Light
fixture.
Providing High frequency electronic ballast for
4 existing 1x28Watt Fluroscent Tube Light
fixture.
Providing High frequency electronic ballast for
5 existing 2x28Watt Fluroscent Tube Light
fixture.
Providing High frequency electronic ballast for
6
existing 1x11Watt CFL.
Providing FSU starter for existing fluorscent
7
lamp fixture.
Providing 5/6A piano type switch as the
8 existing switch box/ cover including
connections etc. as required switch 5A
Providing 15/16A piano type switch as the
9 existing switch box/ cover including
connections etc. as required switch
Providing 5pin 5Amp socket outlet as the
10 existing switch box/ cover including
connections etc. as required
Providing 6pin 15Amp socket outlet as the
11 existing switch box/ cover including
connections etc. as required
Providing 1.1kV grade, ISI marked, electrical
12
insulating tap roll
Providing 11 Watt, 2 pin PL lamp in existing
13
fitting.
Providing 13 Watt, 4 pin PL lamp in existing
14
fitting.
Providing 36 Watt, 4 pin PL lamp in existing
15
fitting.

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Providing four pole, 100Amps, 415 volts,

16
isolator for the existing MCB DB
Providing four pole, 63Amps, 415 volts,
17
isolator for the existing MCB DB
Providing four pole, 40Amps, 415 volts,
18
isolator for the existing MCB DB
Providing double pole, 63Amps, 240 volts,
19
isolator for the existing MCB DB
Providing double pole, 40Amps, 240 volts,
20
isolator for the existing MCB DB
Providing double pole, 32Amps, 240 volts,
21
isolator for the existing MCB DB
Providing socket size flush type 120/280 watt
22 rotary 5 step fan regulator as the existing
switch box/ cover
Providing High frequency electronic ballast for
23
existing 1x150Watt Metal Halide light fitting
Providing Normal / High Output High pressure
24 150Watt Metal halide lamp for existing
1x150Watt Metal Halide light fitting
Providing electronic ignitor suitable for Metal
25 halide lamp in existing 1x150W MH light
fitting
Providing ISI marked ding dong/musical
26 chime bell suitable for 230Volt and all
required accessories as required.
Providing piano type bell push / one way
27
switch as the existing switch box/ cover
Providing ISI marked 16Amp polycarbonate
28 unbreakable 3 pin plug top including all
accessories as required.
Providing ISI marked 6Amp polycarbonate
29 unbreakable 3 pin plug top including all
accessories as required.
Providing 20 amps, 240 volts, SPN industrial
type, socket outlet, with 2 pole and earth, metal
enclosed plug top along with 20 amps “C”
30 curve, SP MCB in sheet steel enclosure, on
surface or in recess with chained metal cover
for the socket out let and complete with all
connections and accessories as required.
Providing thermoplastic/ PVC cable junction
box of size: 300mm X 200mm X125mm
including clamps for holding the box, cost of
31 DIN rail for MCB mounting, connectors for
cables terminals, threaded cable glands made
of polyamide material etc. complete in all
respect.

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Providing running capacitor of 230V/ 275V,

32 50Hz rating of 2.5mFD for already installed
ceiling fans
Providing 240Volt, AC SPMCB with positive
isolation of breaking capacity not less than 10
33 KA (B/ C/ D tripping characteristic) ISI
marked IS 8828(1996)]/ conforming to IEC
60898 for existing board/sheets as required.
a MCB SP 6A
b MCB SP 10 A
c MCB SP 16 A
d MCB SP 25 A
e MCB SP 32 A
f MCB SP 40 A
Providing 630Amp quick make and quick
break 3 pole current limiting MCCB having
following current rating, short circuit breaking
capacity at 440/415 V, 50 Hz; O/L & S/C
settings and conforming to IS 60947-2 / IEC
34
60947-2 with front face and centralised
adjustable, line load interchangeability, having
positive isolation capability, provision for
UVR , shunt trip , earth fault trip, push ( test )
to trip etc. as required.
Providing aluminium lug for cable of size
35
16sqmm
Providing aluminium lug for cable of size
36
25sqmm
Providing modular switch as the existing
37 modular plate & switch box including all
accessories as required-
a 5/6Amps
b 15/16Amps
Providing modular socket outlet on the
38 existing modular plate & switch box including
all accessories as required-
a 5/6Amps
b 15/16Amps
Providing stepped type electronic fan regulator
39
as the existing modular plate switch box
Providing energy efficient / energy saving
direct fit (Retrofit) 7 watt LED bulb at least
40
600 lumens in existing holder / fixture as
required.

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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Providing modular switch as the existing

41 modular plate & switch box including all
accessories as required-

a Modular switch 5A

b Modular switch 16 A

Providing modular socket outlet on the

42 existing modular plate & switch box including
all accessories as required-

a Modular socket 5A

b Modular socket 16 A

Providing stepped type electronic fan regulator

43
as the existing modular plate switch box
Providing vacuum pressure impregnated
44 copper ballast suitable for existing 70Watt
Metal halide lamp fitting.
Providing 70 Watt, Metal Halide lamp in
45
existing fitting.
Providing 6inch, electrician plier duely
46
insulated and suitable for electrical working.
Providing screw driver set with atleast 6nos.
47
Bit suitable for electrical working.
Providing 4inch long Line Tester upto 500V
48
range
49 Providing backelite unbreakable batton holder

50 Providing fan ball bearing 6201 1Z

51 Providing fan ball bearing 6202 1Z

1.5 sqmm, ISI marked, FRLS PVC insulated,

52*
single core copper conductor cable
2.5 sqmm ISI marked, FRLS PVC insulated,
53*
single core copper conductor cable
4.0 sqmm ISI marked, FRLS PVC insulated,
54*
single core copper conductor cable
6.0 sqmm ISI marked, FRLS PVC insulated,
55*
single core copper conductor cable
2Cx 1.5 sqmm ISI marked, FRLS PVC
56#
insulated, single core copper conductor cable
2Cx2.5 sqmm ISI marked, FRLS PVC
57#
insulated, single core copper conductor cable
4Cx16sqmm, ISI marked, unamoured PVC
58#
insulated, copper conductor cable.
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 Rate Contract for Supply of Electrical items AIIMS, Jodhpur

Providing quick make and quick break 4 POLE

current limiting MCCB of 100Amps, short
circuit breaking capacity at 440/415 V, 50
Hz; O/L & S/C settings and conforming to IS
60947-2 / IEC 60947-2 with front face and
59
centralised adjustable, line load interchange
ability, having positive isolation capability,
provision for UVR , shunt trip ,earth fault trip,
push (test) to trip , within dust and vermin
proof encloser with all necessary connections.
Providing 1.1kV grade, ISI marked, water
60
proof electrical insulating tap roll
Providing 11kV grade, ISI marked, HT
61
electrical insulating tap roll.
*For Item no 52-55 rate must be quoted for per roll
#For item no 56-58 rate must be quoted in per meter.

1. L1 will be decided on individual items wise

2. I/We have gone through the terms & conditions as stipulated in the tender enquiry document and
confirm to accept and abide the same.
3. Rate must be quoted as per specification specify in Annexure V
4. No other charges would be payable by the Institute.

Note:
1. Bidder must submit Financial Bid in separate envelope and clearly mention Financial Bid in
Bold Letters in the top of the envelope and strictly as per the format given above only)

Date:
Place:

Name :
Business Address :
Signature of Bidder :
Seal of the Bidder :

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