CONTENT

CONTENT
S TITLE PAGE
N
O
1 INTRODUCTION

1 HISTORY OF THE COMPANY

2 OBJECTIVES OF COMPANY

3 ORGANIZATIONAL CHART

4 FUNCTIONAL DEPARTMENT

5 PURCHASE DEPARTMENT

6 PRODUCTION DEPARTMENT

7 HUMAN RESOURCE DEPARTMENT

8 PACKAGING AND CONTROL DEPARTMENT

9 STORAGE AND TRANSPORT DEPARTMENT

10 MARKETING DEPARTMENT

11 SALES DEPARTMENT

12 ACCOUNT DEPARTMENT

13 CONCLUSION
 INTRODUCTION
A feature of nearly all human is the wearing of clothing or clothes. a category
encompassing a wide variety of materials that cover the body. The primary purpose of
clothing is functional. As a protection from the elements. Clothes enhance safety during
activity by providing a barrier. Keeping toxins away from the body and limiting the
transmission of bacteria are viruses. Outside of their purely function purpose. Clothes often
play an important social and cultural role. Most social develop norms about modesty,
religious practices, behaviour appropriateness, social status, and even political affiliation
which clothes play an important role. Finally, clothing function as a form of adornment and
expression of personal taste or style.
Throughout history clothes haves been of materials ranging from natural and furs to
elaborate and exotic synthetic compound. Some recent scientific research involving the
estimates that humans haves been wearing clothing for as long as 650000 years. The
garments are worn as a reminder of search covenants made with the Lord and are also there
to protect against temptation and evil. They remind us of being modest and property clothed.
They are not a secret but are sacred, meaning that we respect and reverence them in words
and action.
The garments are worn as a reminder of search covenants made with the Lord and are also
there to protect against temptation and evil. They remind us of being modest and property
clothed. They are not a secret but are sacred, meaning that we respect and reverence them in
words and actions
HISTORY OF THE COMPANY
 CHAPTER – I
HISTORY OF THE COMPANY

 Akshra Spinning Mills Pvt Limited, commenced spinning operations in the year 1997
with an installed capacity of 10,000 spindles.

 The company had gone for major expansion in spinning during 2007 at Dindikal with
an installed capacity of 25,000 spindles.

 Knitting Division started in the year 2009 is located in Coimbatore started with 52
machines now expanded up to 100 machines with capacity of 30 tons of grey knitted
fabric
.
 The weaving division started in the year 2009 is located in Coimbatore, Tamil Nadu,
has an installation of 135 Sulzer and 18 Sulzer projectile wider width Looms, in a
working space of 2.2 lakh sq feet with production capacity of 7.5 lakh mtrs per month.

 Processing Division started in the year 2013 with capacity of 14 tons of various
knitted fabric processing.

 Garments Division started in the year 2011 with capacity of producing 1.5 Million
pieces per year under the name of Fashion Threads.

 Garments Division expanded in the year 2015 with capacity of 4.5 Million pieces per
year under the name of Accel Apparels.
BASIC INFORMATION
NATURE OF BUSINESS YARN&CLOTHS

CAMPANY CEO

TOTAL NUMBER OF EMPLOYEE 550 TO 600

LEGAL STATUS FIRM PARTNERSHIP

ANNUAL TURNOVER 500 CRORES

YEAR OF ESTABLISHMENT 1997

ORGANISATION CHART

Professionals in charge

Managing Director

General Manager

Co-ordinator

Unit Manager

Supervisor

Labours

Helpers
OBJECTIVES OF COMPANY:
 The underlying objectives were set for conducting this organization study.

 To study about overall management of the organization.

 To analyses various functions performed by the various departments in the

organization.

 To secure practical knowledge regarding the HR aspects involved in the organization.

 To study the activities of the departments in the organization

FUNCTIONAL DEPARTMENTS
FUNCTIONAL DEPARTMENTS

l. Production Department

Il. Purchase Department

Ill. Human Resource Departments

IV Stores and Maintenance Departments

V Sales Departments

VI. Accounts Departments

PRODUCTION DEPARTMENT

Sampling

Order Receipt

Order Confirmation

Raw Materials Planning

Accessories Planning

Packing Materials Planning

Factory Projection

Order Completion Intimation

Storing
SAMLING

The sample given by the buyer will be given to the sampling department through the
merchandiser .The fabric, accessories containing of the sample will be collected and they will
ascertain the extant of wastage in knitting, processing cutting, value added process, stitching
and checking. According to the measurement chart given by the buyer the garments will be
manufactured. The fabric cost is total yarn purchase value, job work charges regarding
knitting processing VAT and stitching of both price rate and shift wages ironing and packing
wages, accessories and packing material cost, transport, administration expenses clearing and
forwarding, overheads and bank charges are calculated for costing. Then the rate will be
quoted. After the negotiations completed in both end the final rate will be confirmed by the
buyer through their order sheet.

ORDER RECEIPT

After the rate confirmation is completed the order sheet will be given by the buyer. In the
order sheet they' will confirm the fabric of the garment, colour of the fabric, and colour wise
and size wise quantity. Also they will confirm number of deliveries and each delivery
Assortments with delivery date. Regarding stitching they will give the size chart for all the
sizes with stitching methods.

ORDER CONFIRMATION

After the new order received the management will call the following

• Department for discussion

• Purchase department

• Merchandising

• Cutting department

Initially the existing orders under production will be discussed and will understand the
possibility of accepting the new order. Regarding procurement of raw material and
accessories and packing materials the purchase and material requirement planning department
will confirm their possibility of procuring the same as targeted. After getting complete
confirmation from all area the management will send the order acceptance to the buyer.
RAW MATERIALS PLANNING

The merchandising department will give the yarn requirement to the purchase department.
while calculating the requirement they add the weight losses . In knitting, processing,
stitching, checking etc. The count and nature of yarn will be confirmed by the merchandiser.
After getting the requirement the purchase department will issue the purchase order to the
nominated yarn mill quoting the rate and quantity with delivery date.

ACCESSORIES PLANNING

As per the order sheet the required accessories will list out by the merchandiser with quantity
and will send for purchase with target date. The purchase department will raise the purchase
order for individual accessories. Labe tag sewing thread etc., with negotiated price and with
delivery date.

PACKING MATERIALS PLANNING

As per order sheet the required packing materials will be list out by the merchandiser with
quantity and will send for purchase with target date. The purchase department will raise the
purchase order for individual accessories. Support card, polythene bag, carton boxes etc.,
with negotiated price and with delivery date.

FACTORY PROJECTION

Normally styles are basic regular and though. If the style is found to be though the factory
manager will decide in which factory the production can be undertaker. Normally 4 lines will
be available in each unit. After the FM decided the unit he will reorganize the existing orders
in the unit and will inward the new order. After the following process of by collecting the
above data from all the lines the total status will be arrived by the FM. At last he came to
know the shortage of pieces in colour wise and size wise. The status will be discussed and
approval will be obtained for compensating the same. Between the duration of existing
production the shortage requirements will be arranged. The ironed pieces will be packed as
per the ratio and assortments as given by the buyer.
ORDER COMPLETION INTIMATION

After the packing is completed the packed status will be submitted to the factory manger.
In which carton number wise the pieces packed will be given by mentioning colour wise and
ration everything. The FM will check the quantity packed with order sheet and if he found
everything is correct he will confirm the order completion to the merchandising. After getting
the order completion the merchandiser will call the buyer QC for inspection the buyer QC
will check the garments at random and if any minor discrepancies found will be noted by him
in his report and he will declare his comments as "PASS".

After getting confirmation of ok from buyer QC the merchandise will ask the FM will
instruct to packing in charge to store to boxes as per delivery schedule.

Knitting

Processing

Value added processing

Cutting
The cut form pieces will be delivered to the unit decided. The quantity per each will be
confirmed by the factory manager.

After the cut form piece received the line supervisor will request the accessories to them to
start the processing. The neck labels and others accessories will check by them and the
rejected materials will be compensated by accessories department. Labeling is the initial
process in stitching. After the labeling process is over the serial of process will be explained
by both the factory manager to the production wing. The routine check up will be undertaken
by both the FM and merchandising team in all stage.

The production samples will be sent to the buyer in all sizes for the confirmation of shade,
style, measurement, stitches, etc... And the confirmation will be filed If any amendment share
to be advised the same will be followed and will be amended. Day wise production report
will be submitted by the line supervisor to the FM

The prince under stitching

The pieces in ironing

The pieces packed

Cut forms

The buyer QC will check the garments at random and if any minor discrepancies found will
be noted by him in his report and he will declare his comments as "PASS".
STORING

After getting confirmation of ok from buyer QC the merchandise will ask the FM to store the
boxes in factory for movement.

The FM will instruct to packing in charge to store to boxes as per delivery schedule.

RAW MATERRIALS

Yarn

Accessories

Neck label

Tag card

Support card

Poly bag
PURCHASE DEPARTMENT

l) Purchase department It includes the purchase

2) Purchasing is the function of buying goods Services External Source to an Organization

3) Raw Materials

 Yarn
 Accessories

4) Purchases Management is one of the most VITAL area of the entire organization

5) Purchases Management

Purchases Management covers (out sourcing and Investing) Now a days about 80% of
their turnover and Services companies Purchases appositely 40% of their turnover

 Purchasing management is a department is an organization

 Responsible for purchasing activities

6) Meaning of definition

 Purchasing is the first phase of materials management

 The purchase department is to arrange to supply of materials
 Spare parts and services or semi finished goods. The purchased items should be of
specified (quantity and quantity)
 The purchased items should be of specified (quantity and quantity)quantity is desired
quantity available at the completive price
 Proper quantity and quantity at the proper time
 Purchasing function providers materials to the factory without which wheels of
machinery cannot more.
 Purchasing is the main factor is timely executive of industrial project.
 HUMAN RESOURCH DEPARTMENT

In human resource department the following functions are attended by them

Sourcing

Maintaining the records of staffs and labours

Recording attendance

Wages calculation

Wages payment

Providing ESI and PF benefits to employees

Arranging medical assistance periodically

Training regarding first aid

Providing well infrastructure

Explaining the labours regarding benefits given by the employer

HUMANRESOURCE POLICIES

Human resource policies are established by organization, to support administrative function,

performance management, employee relations and resources planning. Human resource
policies are the formal rules and guidelines that company put in place to hire, train, assess,
and reward the members of their workforce. These policies, when organized and spread in an
easily used form, can serve to avoid many misunderstandings between employees and
employers about their rights and obligations in the work place. Each company has a different
culture and so develops an individual set of human resource policies. Creating a good set of
HR policies requires a vast amount of preparation, time and effort. This process must involve
others in the organization who clearly understands the and enforceable with approval from
both management and employees.

1. SOURCING

The HR department is always keeping the data about the requirement, availability and source
able of staffs and labours in each department. Based on the data they are giving advertisement
to the well known news paper for their requirement. The HR department will conduct "basic
test" to the candidates on the interview date. Selected candidates only listed as department
wise and handed over to the concerned departments. The department hoods will conduct the
department interview and in which whom are selected will be given to the HR department for
giving appointment order after getting proper approval from MD.
2. MAINTAINING THE RECORDERS OF STAFFS AND LABOURS

The HR department will maintain and keep the full details of each and every employee of the
company and if any situation arise for knowing a person they will put the data immediately to
the management. In the data the main details containing are

Data of joining

Department

Cadre

Days of present in every years

Performance in work

Special attention provided for avoiding problems

Whole year monitoring measures prepared by considering the festival and national holidays
and political disturbance

Keeping the labour to work for the management growth

3. RECORDEING ATTENDANCE

For every organization the important requirement is the employee attendance. The HR
department is fully responsible for this aspect. Strict procedure is adopted by them regarding
the attendance of the employees. Expect the unnatural situation, in normal course the strict
procedure is followed by them. The employees while availing leave, they must inform to the
HR department in approved after, the HR department to will forward the same to the
concerned department for approval .According to the work status and alternative availability,
HR may consider or refuse the same. Some top level executives whom are availing leave
must get prior approval from MD. Availing of leave without proper approval will be
considered as absent and will be marked to the remarks column. Based on the wages and
salary payment, the attendance are recording, for labours weekly and for the staffs monthly.

4. WAGES CALCULATION

Wages calculations regarding labours are

1) Piece rate
2) Shift rate

1). PIECE RATE

Piece rate means the wages/ per cadre/ per day (8 Hours) Dividend by number ofpieces
completed. If any new style will be received, the management will check the outputthrough
their sampling department for rate fixation. the same test will be conducting atfactory for
final rate confirmation.

2). SHIFT RATE

Shift rate means, working of, 8 hours duration per day. The shift rate are fixedaccording to
the cadre, in which the labour is belonging. Separate registers are maintained forindividual
employee for their output. The worker are instructed to maintain the averageoutput without
more mistakes
5. WAGES PAYMENT

The calculated wages are paled to the workers on the 8th day for the previous 7 day output of
them. While making the payment the ESI and PF contributions will be deducted and the
remaining wages will be issued.
6. PROVIDING AND PF BENEFITS TO EMPOLYEES

Employee State Insurance:

By collecting ESI contribution from the employees the HR department is helping the
employees to avail the benefits provided by the employee's state insurance corporation. By
providing ESI card the employee can avail medical facilities, from ESI. For small
implications the employee can avail medical assistance in local ESI hospital and for if any
surgical level etc. can avail best medical assistance, through ESI hospitals situated in cities.
Regarding contribution. Employer portion is more than the employee contribution.

Provident Fund:

By collecting contribution from the employee, the HR department helps the employee to avail
the benefits provided by the PF authorities. The management is also contributing the same
12% contribution of the employee to him, which is much helpful to the employee by getting a
bulk amount, while he leaving from service. The PF authorities are transferring 8.33% share
to family pension in the employer share of 12% the persons who are contribution for 10 years
in private concern are also eligible for availing family pension. With this small contribution
he is benefitted by getting pension till his period and to his wife after him.

7. ARRANGINGMEDICAL ASSISTANCE PERIODICALLY

Through local medical hospital, the HR department will conduct general medical check up to
the employees. For the major implications the employees are provided medicines
immediately. Incase of major implication the reports will be provided by the camp doctor to
the management. Based on the reports the management will guide the employee to get the
proper treatment through FSI hospitals situated in major cities.
SPECIAL EYE CAMP FACULTY

By well reputed eye hospital, the HR department will conduct eye camp at factory premise
and enable the employees getting free eye check, up for the minor problems in vision are
recommended by them to wear spectacles. As per the test report the suitable spectacles will
be provided by the hospital. The management will pay the actual cost to the hospital and
distribute the same to the concerned persons by collecting a least amount from them.

8. PROVIDING GUIDELINES FOR FIRE PROTECTION

Through the well reputed concerns like "cease fire" the HR department will conduct meeting
for guiding the employees regarding safety measures. Also in the open place belonging in the
outside of the factory, demo also conducted by them practically. The awareness is most
important which is given by the HR department.

9. FIRST AID TRAINING

Through reputed firms like ST.JOIIN AMBLANCE, the IIR department will conduct meeting
for first aid activities to guide the employees. To provide training the HR department will
select the person and segregate the as team. They are providing one team to each department.
The team persons will be provided the training well to help the persons injured at the time of
fire or accident. And if any persons get injured while working he will be sent to the hospital
with the company person for treatment.

10. INFRASTRUCTURE

The infrastructure is most important for getting output

VENTILATION

Proper ventilation in the building helps the workers to work in their place with comfort and to
attend their work neatly.
SPACE

Providing enough places in the work area helps the workers to attend and complete their
work within the allotted time. While machinery installation, the machine area, machine,
accessories area, and number of persons working, outside persons moving are all to be
calculated and providing enough space is most import and the work place is to be provided
enough lights for enabling the workers to attend their work without mistakes. And the
required machines providing in the same area are helpful to the management to get more
output and in the meantime easier for accountability. For example the kaja and button
machine are kept along with other machines, there is no need for moving the garments to
other place.

11. EXPLANING THE BENEFITS GETTING BY THE LABOURS THROUGH THE

MANAGEMENT

The HR department will explain the benefits getting through the management by the labours
for extracting the more output and quality in their duties. They will advise them to do their
work sincerely, for getting the output with quality. They will assure that the regular work will
be provided to them. They will explain that with small contribution how they are getting
more benefits in employee state Insurance Corporation and provident fund authorities.

QUQLITY CONTROL DEPARTMENT

 ACCOUNTSDEPARTMENT

MAIN ROLEL

PAYMENT

PROCENING INCOMING PAYMENT

PAYROLL

REPORTING

FINANCIAL COUTROL
PAYMENT

1. Account payable (money out) in order to maintain great relationship with vendor malign
sure that everyone gets paid vital role.

2. The role of the accounting departments includes keeping an opportunities to save money
(ext) determining if there are discounts or incentive available for paying certain vendor more
quickly. All the very least Ad sold be scheduled to arrange that the least amount of money
has to go out payment.

PROCESSING INCOME PAYMENTS

Another key word of the accounting department is it account for and track receivable
including responsible for creating and tracking invoice the responsibility have includes
assuring that was turnover pay those invoices on time confirmation with partition are ginning
good relation.

PAYROLL

Function of the accounting department and include making save all employees timely in
addition proper tax is assented and tax payments are on time with state and federal
government goods.

REPORTING FINANCIAL STATEMENTS

The primary reason you collect data properly in your accounting to proper financial report
that can be used for budgeting for accounting and after decision malign proven.

FINANCIAL CONTROL

Financial control include reconciliation dividing the responsible and following the stand of
accounting principles of with are implemented with view toward compliance arrived and
prevention the value of the controller is to ensure produces are set up properly to manage that
process without errors.
 MARKETING DEPARTMENT

 Our Indian government formed many export production councils, on commodity base,
for encouraging exports from India.
 For garment the "APPARELEXPORTPROMOTIONCOUNCIL" is functioning for
encouraging the garment exports.
 If a concern willing to undertake garment export must become a member of the
apparel export promotion council by completing the formalities as given by the
AEPC.
 After the submissions are found to be correct the AEPC will en roll the firm as ''TI-IE
 MEMBEROF AEPC" and the AEPC will allot their import export code (IE CODE)
number to the firm.
 The AEPC is having the list of buyer country wise
 If we will approach the AEPC they will give us the list of buyers and season wise
their requirement and styles and nature of fabric everything
 The AEPC by their "EXPORT CREDIT GUARANTEE CORPORATION" they are
confirming the genuinely of the buyer also.
 Hence the firm can get buyer list, their requirement and position everything from the
AEPC.
 Now the firm can decide which buyer can be used for their manufacturing.
 The firm by any communication method scan touch with the buyer and can negotiate
for orders.
 After our negotiation, the buyer will also ask about the capacity of production per
month and styles manufactured and list of machines installed everything.
 During their next visit to India .They will visit the factory and after his complete
 Verification he will accept for continuing the business. Likewise we can use many
buyers according to our capacity.