POLICY
BRIEF
STREAMLINING GOVERNANCE
FOR ENHANCED EDUCATION:
UNVEILING THE ALRS SOLUTION
AT DELNHS
JESSICA M. LUMAPAS
Sec. School Principal I
"STREAMLINING GOVERNANCE FOR ENHANCED
EDUCATION: UNVEILING THE ALRS SOLUTION
AT DELNHS"
RATIONALE METHOD
The government's fundamental purpose is to improve the The study utilized an embedded sequential mixed method
well-being of society and ensure its welfare. It must efficiently employing 13 faculty, 1 staff, and 3 Division personnel.
serve its constituents through effective governance to fulfill Quantitative data used a researcher-made monitoring tool in
this role. This involves establishing development standards collecting quantifiable data on the efficiency of the Automated
through good governance, which includes fostering Liquidation Reports System (ALRS) and phenomenology
participation, transparency, accountability, efficiency, and through an in-depth interview to understand the experiences
adherence to the rule of law in all aspects of society. and attitudes of the selected participants. The system was
introduced during the scheduled School Learning Action Cell
Within the educational sector, institutions like the where the personnel explored and utilized the system.
Department of Education operate under specific guidelines for Respondents’ assessments were statistically computed with
processes such as procurement and financial reporting. the use of a mean.
These guidelines aim to ensure responsible resource
management. Traditionally, reporting was manual, but RESULTS, FINDINGS, AND CONCLUSIONS
technological advancements have allowed more efficient data
processing. However, not all personnel are proficient in these 1. With its convenience, respondents strongly agreed (mean:
technologies, leading to errors, duplicated efforts, and time 5.00) that they find ALRS convenient since the system was
consumption. overall easy to operate, helpful, and operates according to its
programmed use.
While efforts have been made to enhance reporting
procedures, some tasks remain repetitive and manual due to 2. Regarding efficiency, respondents strongly agreed
a lack of automation. This is exemplified at Don Enrique (mean:5.00) that ALRS was efficient because they spent less
Lopez National High School (DELNHS), where the person in time liquidating and could quickly meet the requirement. Thus,
charge of liquidation reports faces challenges due to limited they believe ALRS is highly effective and will recommend it to
familiarity with technology tools like Excel and Word. others. The result supported that modern liquidation
Consequently, work delays occur, affecting overall efficiency. significantly decreases the days spent liquidating school
funds. Furthermore, due to the automated process's
An intervention involved implementing the Automated breakthrough, there is an observable improvement in
Liquidation Report System (ALRS) at DELNHS to address accuracy compared to the manual system (Aberdeen Group,
this. This system aims to expedite the liquidation process, 2017.
ensuring accurate and timely data submission. It
encompasses various types of reports covering procurement, Participants’ Experiences in Using the Automated
travel authorization, agreements, disbursements, and more. Liquidation Report System (ALRS)
Timely liquidation not only speeds up budget allocation for
school operations but also optimizes resource management, 3. Convenience of Participants on the Use of the
ultimately contributing to a higher standard of education and a Automated Liquidation Report System (ALRS).
more responsible and accountable practice of governance. Participants confirmed that ALSR is convenient since it
immensely helped them make their tasks more manageable,
OBJECTIVES making them submit reports on time and lessen their errors.
1. To streamline and expedite the liquidation process of cash 4. Efficiency Enhanced by the Automated Liquidation
advances for Maintenance and Other Operating Expenses Report System (ALRS). Implementing ALRS has
(MOOE) in the Division of Mati City schools. considerably contributed to the increased efficiency felt by
2. To ensure accurate and timely submission of liquidation participants. This efficiency is a direct result of the system's
reports, reducing delays in budget allocation for school reduced operations and greater efficacy. As participants gain
operations. proficiency in using the ALRS, they notice increased
3. To improve resource management and promote accessibility and efficacy in their tasks.
transparency in financial transactions within the school.
4. To enhance the proficiency of personnel in utilizing
Information and Communications Technology (ICT) tools
for report preparation and submission.
In-depth discourse of the action and Policy REFERENCES
Recommendations
Aberdeen Group. (2017). The financial close:
1. Mandatory Implementation of ALRS: All schools under Automation, efficiency and the emergence of RPA.
the Department of Education of the City of Mati shall
adopt and implement the Automated Liquidation Report Gimeno, M.F. (2022). Development of an Automated
System (ALRS) for all cash advances, procurement, and System for Liquidation Report Preparation. United
financial transactions involving MOOE. International Journal for Research & Technology, 03
2. Training and Capacity Building: Training and capacity- (04), 32-39.
building programs should equip school personnel with
the skills required to effectively operate the ALRS and
perform tasks related to report preparation, data entry,
and submission. ACKNOWLEDGMENTS
3. Standardization of Report Formats: ALRS shall
support standardizing report formats as outlined by The proponent wishes to thank all the people
relevant government guidelines and circulars, including behind the success of this milestone. The Schools
Commission on Audit (COA) Circular 2015-007, to Division of the City of Mati headed by then SDS Alona
ensure consistency and accuracy in report submission. C. Uy and current SDS Dr. Winnie E. Batoon, CESO
4. Timely Submission: Designated school personnel VI, ASDS Dr. Josie T. Bolofer, EPS Joan Christella A.
responsible for liquidation reports shall adhere to
Algallar, faculty and staff of Don Enrique Lopez
specified deadlines for report submission to ensure
National High School, and Davao Oriental State
timely allocation of budgets for monthly school
operations.
University.
5. Comprehensive Reporting: ALRS shall cover an
extensive range of reports, including but not limited to
Purchase Requests, Canvass, Purchase Orders,
ABOUT THE AUTHOR
Inspection and Acceptance Reports, Authority to Travel
documents, Pakyaw Agreements, Accomplishment
Reports, Cash Disbursement Registers, and Liquidation
Reports. Mrs. Jessica M. Lumapas is a Secondary
6. Quality Management and Accountability: The School Principal I of Don Enrique Lopez
implementation of ALRS shall be regarded as an National High School from November 2016
essential element of responsible resource management,
to January 2022. Currently, she is the school
contributing to the delivery of quality education.
head of Davao Oriental Regional Science High School.
Personnel must uphold transparency, accountability, and
efficiency in all financial transactions.
This policy brief is crafted based on her study
Policy Implementation and Monitoring "Automated Liquidation Report System," which she
completed in 2019 and was one of the recipients of the
1. The Department of Education- Schools Division of the
Basic Education Research Fund (BERF) in 2018. She
City of Mati shall establish a dedicated implementation was also awarded as the Best Research
team responsible for overseeing the adoption and proper Implementation in the division last 2020.
functioning of ALRS.
2. The designated team shall monitor the integration of
ALRS into daily operations, ensure school personnel's
compliance with report submission deadlines, and
address any technical issues or training needs.
3. Periodic evaluations shall be conducted to assess the
effectiveness of ALRS in enhancing efficiency, accuracy,
and accountability in financial processes.
Review and Revision: This policy shall be subject to
periodic review and revision based on changing
technological advancements and the evolving needs of
government educational institutions.
