Learning Management System (LMS):

USER Manual Version 3.0

E-Learning for Competency Courses
Sl. No Version Version History Date
th
1 1.0 Initial Version 10 April 2017
2 2.0 Live Q&A Session 14th May 2021
3 3.0 Assessment Section and Edits in the Enrollment, LMS 7th Feb 2022
Dashboard

This manual provides instructions on how to use the Learning Management System (LMS) to access Competency
courses and learning material (E-book).

Table of Contents

 Course Enrollment
 Learning Management System (LMS) Access
 LMS Dashboard
 E- book
o Layout – Navigation, TOC, Content and Media
o Quizzes
 Assessment
 Report
 Live Q&A Sessions
 Course Enrollment

Access Competency Courses e-Learning Portal

It’s important to access this site with Google Chrome Browser on your laptop or desktop with Windows
7 and above.

Have a 2 Mbps speed broad band connection for accessing Competency courses.

Do not use mobile phone or tablet or iPad to access your course.

If you do not have Google Chrome

Click on the link to download the browser: [Link]

Access the Competency Course e-Learning Portal with the URL [Link]

Open “E-Learning” Menu, click on “Competency Courses” Sub Menu as shown below.

Competency
Courses

SCREENSHOT: DG SHIPPING WEBSITE

You will be directed to the website [Link]

Enrollment
Click on the “Register Now” link to access the Enrollment Page, as shown below.

Register for
your course

SCREENSHOT: [Link] website

Enroll for the course by filling the required information in the Registration Page. Enter your INDoS
number & Date of Birth and click on the ‘Verify’ button.

The enollment form will be auto-populated, based on your profile data as available on DGS E-
Governance database

You will also need to provide your email id and phone number that is registered with the DGS E-
Governance database and complete the enollment for the course by clicking on the ‘Submit’ button.
Refer enollment form given below.
 Information that is auto-
populated

Provide your email ID and

Mobile that is registered
with the DGS e-Governance
database

SCREENSHOT: COURSE ENOLLMENT PAGE

Confirmation of successful course enrollment.

SCREENSHOT: SUCCESSFUL REGISTRATION

NOTE: First-time users during eLearning course enrollment need to check the following:
 Check if the mobile number and email id are correct
 If not, then first update your mobile number, email id and your latest photograph in the seafarer
profile section in the DGS e-Governance system before enrolling for the e-Learning Course
 The course is automatically selected as per your CoC presently held and so displayed in the DGS
e-Governance system
 This form allows you to raise a ticket to the help desk if you are unable to register for the correct
course

Note: ADU is not authorized to update/upload email id, mobile number and photo in the DGS e-
Governance system on behalf of student. The student needs to do it himself.

 On Successful Registration you will receive a welcome email on your email id as available on
the DGS e-governance database.
 User Name and Password will be provided in the welcome email.
 A link to the latest User Manual will be provided in the welcome email. Users should
download and refer to it while doing the course.
 Users will not be able to reply to the welcome email. If they have any issues then they can
raise a ticket under ‘FAQ’ section at the homepage of the website
[Link]
 Access Learning Management System

It’s important to access this site with Google Chrome Browser on your laptop or desktop with Windows
7 and above.

Do not use mobile phone or tablet or iPad to access your course.

If you do not have Google Chrome

Click on the link to download the browser: [Link]

Access the Competency Course eLearning Portal with the URL [Link]

Open “E-Learning” Menu, click on “Competency Courses” Sub Menu as shown below.

Use your Login User ID and Password as given in the welcome email sent to your email id during
enrollment.

 Course Access- Enter the username and password

 Forgot password- Click to receive a temporary password to your registered email id

SCREENSHOT: [Link] website

FORGOT
PASSWORD
 LMS DASHBOARD

After entering the Learning Management System (LMS) Portal the course list dashboard will appear as
shown below.

MAIN NAVIGATION
The main NAVIGATION can be found at the top right corner of your browser window.
These buttons will always be on each page within the LMS at the same location.
HELP – Click to access the user manual
PASSWORD - Click the password button on the homepage after login and enter new password, if
you wish to change it.
HOME - Takes you back to your course list overview / dashboard
LOGOUT - It is best to use this button to logout rather than just quitting the system

COURSE NAVIGATION
Each of your courses has its own set of navigation buttons / tools. Within each course box you will see
the following buttons:

Your courses and instructors

ASSESSMENTS – Link to access the assessment section of the course
ANNOUNCEMENTS – News or updates from your instructor. (NOT IN USE)
NOTES- View your consolidated notes that you have noted in the eBook notes section
REPORT- Grading and progress evaluation for each course

COURSE LIST DASHBOARD

MAIN
NAVIGATION

CLICK COURSE NAME

TO OPEN E-BOOK

SCREENSHOT: COURSE LIST DASHBOARD

COURSE
NAVIGATION

CLICK COURSE NAME TO OPEN E-BOOK

 E-BOOK Layout

The LMS e-book contains learning material, various tools and quizzes.

Features
 TABLE OF CONTENTS (TOC)- List of course topic and subtopics
 COURSE TOPIC- The highlighted title for the displayed content
 PROGRESS BAR- The overall percentage of completion for the course (100% is recommended)
 HIDE / SHOW TOC- Control the e-book display as shown below.
 HIDE TOC- Click on “HIDE TOC” and the screen will move to the left, and you will be able
to see the full screen.
 SHOW TOC- Click on “SHOW TOC” and it will go back to the original screen when you
can see the TOC (Table of Contents).
 CONTENT – Textual content along with related images/videos that are displayed for the
selected topic
 QUIZ –Self Assessment Quiz comprising of questions from a particular main topic and its
related sub topics.
 NOTES- The empty “Notes” box at the end of each topic in the program is for you to write your
own notes, for your own reference, as you go through the course. You can also save your notes
and view the consolidated notes from
your course dashboard.
E-BOOK LAYOUT FEATURES

SCREENSHOT: EBOOK PAGE WITH TOC

E-BOOK LAYOUT FEATURES

SCREENSHOT: EBOOK PAGE AFTER HIDING TOC

E-BOOK FEATURES
E-BOOK with Video Content

SCREENSHOT: EBOOK PAGE WITH VIDEO CONTENT

E-BOOK FEATURES
Video is in maximized mode. Press Esc button in your keyboard to return back to the E-book screen

SCREENSHOT: VIDEO IN MAXIMIZED MODE

EBOOK FEATURES
Notes Area

Save your Notes

Notes Section

The empty "Notes" box at the end of each topic in the program is for you to write your own notes, for your own
reference, as you go through the course. You can also save your notes and view the consolidated notes from
your course dashboard. The course material is above this "Notes" box, and nowhere else.”

SCREENSHOT: NOTES SECTION IN THE E-BOOK PAGE

 Consolidated Notes

Consolidated
Notes

SCREENSHOT: CONSOLIDATED NOTES

E-BOOK Quiz

Quizzes

As you go through the course, you should attempt the Quiz, which is available only at the head of each
main topic. The purpose of the Quiz is for you to gauge your own performance, before taking the final
assessment. The Quiz questions appear in random whenever you click the tab. Ten questions appear
each time you click the tab, and every time different questions appear (depending on the number of
questions in the bank, more in crucial topics, less in others).

 Click the quiz button which is at the head of a main topic. Refer Screenshot - QUIZ LINK IN THE
E-BOOK PAGE
 Begin the quiz for the selected main topic
 To answer questions for the quiz, click on the bubble to choose the answer
 Click Submit to complete the quiz
 After submission, view the results on the next page
ACCESS EBOOK QUIZ

Quiz

SCREENSHOT: QUIZ LINK IN THE EBOOK PAGE

QUIZ SCREEN

SCREENSHOT: EBOOK PAGE SHOWING QUIZ

QUIZ RESULT SCREEN

SCREENSHOT: EBOOK PAGE SHOWING QUIZ RESULT

 Assessment

Assessment is presently MANDATORY only for MEO CLASS IV

On completion of the Minimum number of E-Learning hours, you will need to take an assessment,
for each of the six subjects of the MEO Class IV e-Learning course. The Minimum Course Content
Access Time and the minimum pass marks are given in the table below:

Minimum Course Content Access Minimum Minimum

No. MEO CLASS IV Subjects
Time (hours) Pass % Pass Marks
1 Marine Electrotechnology (MET) 30 70% 42/60
Marine Engineering Knowledge -
2 40 70% 42/60
General (EKG)
Marine Engineering Knowledge -
3 38 70% 42/60
Motor (EKM)
Marine Engineering Practice
4 24 70% 42/60
(MEP)
Ship Construction and Stability
5 24 70% 42/60
(SCON)
Ship Safety and Environmental
6 24 70% 42/60
Protection (SSEP)
Minimum Course Access time 180 *
Marine Engineering Knowledge -
7* 38 70% 42/60
Steam (EKS)

*If you wish to do EKS, in addition to EKM, then the Minimum Course Content Access Time will be
218 hours.

The Assessment will be activated when the “course content access time” meets the minimum
requirement for the course.

1. In the dashboard navigation, click the assessment link to access a list of assessments

2. On the list of assessment page, click on the attend icon to open the assessment screen

3. Read the Instruction on the assessment page

4. Select the question number from the list of questions

5. To answer questions in the assessment, click on the bubble to fill-in the chosen answer

6. Click Finish after answering all the questions to complete the assessment
The full MEO Class IV course and the Assessments of all subjects must be completed within 365 days.
If you are not able to complete the course and assessments within 365 days, you will have to re-enroll
on the course and complete all the subjects and assessments again.

Access of assessment list screen from the dashboard

CLICK TO START
ASSESMENT

Access of assessment list screen from eBook

CLICK TO START
ASSESMENT

Access of assessment link from assessment list screen

Assessment Due Date Click to open

assessment
Online Assessment Screen

Click Finish after answering all the

questions Time Remaining

Instruction
Multiple Choice Questions
Marks per
question

Yellow indicates that these questions have been attempted

Assessment list screen after attending the test

After Submission, see the following

A) Due on – meaning - Submit before - The time / date the assessment will be available
B) Submitted on -The time / date you have completed the assessment
C) Marks- Ratio of correct answers out of total number of questions.
D) Attempts- There is no restriction on number of attempts. Students can take any number of
attempts.

Result will not be

A B C D shown

Note:

 The relevant data on successful course completion gets updated in the DGS e-Governance system.
 No certificate is issued on completion of the e-Learning course.
 The Student Learning Report is the main document for the student. It can be downloaded.
 Student Learning Report

The Student Learning Report link can be seen in the screenshot below.

Report

SCREENSHOT: ACCESS REPORT FROM THE COURSE DASHBOARD PAGE

The Student Learning Report contains the following Data, as shown below:
 Course Start Date (date of enrollment)
 Course End Date (date of expiry)
 Session count: The number of times you have opened the e-learning program.
 Login time: The time that you remain logged in to the system (this is NOT considered as
e-learning hours)
 % of Topics accessed: % of the total number of topics of the e-book accessed by you (100%
Recommended)
 Course Content Access Time (in E-Book): Time that you actually spent in reading the
course material (This is considered as e-learning hours). Minimum requirement of e-
learning hours is indicated to you in our Welcome email to you, at the time of
Registration and also under the course section at [Link]
 Quiz – Date, time, and marks obtained at every quiz taken
 Videos watched
 Show from: Minimum number of hours, only after which, Assessment will be accessible
 Submit before: Same as End Date or Date of Expiry
 Submitted on: Date of submitting the Assessment
 Attempt: Number of the attempt made for the assessment
 Marks: Marks obtained at every attempt for the assessment.
“(Pass)”will be indicated below the marks if the student has obtained the minimum pass marks, and the
course is then completed.
 Session
Count Login
Time

% of Topics E-Learning Hours

Accessed Completed

Quiz Score

Assessment Score
 Live Q&A Sessions

The purpose of the Live Q&A session is to address any specific queries or doubts you have with
regard to the study material in the E-book. Live Q&A sessions are also referred to as Live Doubt
Clearing Sessions
 It is not mandatory to attend these live sessions as these are not classroom lectures.
 These sessions are meant for students who cannot fully understand any part of the course content.
 The student will have to register separately for the Live Q&A sessions.
 The questions need to be provided in advance during registration for the Live Q&A session.

Registration for a live Q&A Session

1. Click on the link - "Register for the Live Q&A session" on the landing page of
[Link] website
2. Enter INDoS number and Submit
3. The course that you have registered for, will be automatically enabled
4. Select the Live Q&A Session that you would like to attend
5. Enter your course related questions
6. Click “Register”
7. You will receive an email confirming the registration of the Live Q&A Session with a link to the
session

SCREENSHOT: [Link] website to

Access the LIVE Q&A Session Live Q&A
Registration Link
Register for a live Q&A Session

SCREENSHOT: Live Q&A Session Registration Form

DGS E-Learning Live Q&Request (EMAIL)

SCREENSHOT: Confirmation email after Q&A registration

Live Q&A Session

 Click the link for the live Q&A Session and open it in your Google Chrome Browser on your
laptop or desktop on the said date and time
 Do not use mobile phone or tablet or iPad to log into the Live Q@A session
 Your live Q&A Session would appear similar to the screen shown below
 Ensure your speaker and mike are working before joining the Live Q&A session.

SCREENSHOT: Live Q&A Classroom