MINISTRY OF STATISTICS & PROGRAMME IMPLEMENTATION

NATIONAL SAMPLE SURVEY OFFICE

(FIELD OPERATION DIVISION)
*********
INSPECTION REPORT-REGIONAL OFFICE: 01.01.2020 to 31.12.2020
Period covered: 2020

1. GENERAL PARICULARS :

1.1 Name & Designation of the Inspecting Officer (IO) Ramnivas Ranwa
1.2 Inspection Date(s) 15.12.2020
1.3 Name of the Officer in Charge of R.O. Ram Gopal Vijay, In-charge I
and D.K. Jain, In-charge II
1.4 Details of Previous Inspection with date & Status of Compliance
(Examine the reasons for non-compliance, if any)

1.5 Whether quarterly report (for last quarter) relating to Implementation of Official Language
has been submitted : Yes
2. GEOGRAPHICAL JURISDICTION

(Review the jurisdiction: – Distribution of districts over NSRO & SROs with respect to workload and
geographical contiguity - suggestion for rationalization, if any).

3. ALLOCATION OF STAFF (As on date of inspection at place of RO)

S.No Category Total No. of posts S.No Category Total No. of posts
Sanctioned In Sanctioned In position
position
1. DDG /Dir /Jt. 01 01 9. Steno Grade II 01 00
Dir
2. Dy. Dir/Asstt. 01 01 10. UDC 02 01
Dir
3. Sr. Statistical 10 09 11. LDC 03 02
Officer
4. Jr. Statistical 12 07 12. Multi-Tasking 02 02
Officer Staff (MTS)
5. Jr. Translator 01 01 13. Field Investigator (i) SE =05 05
(FI) (ii)
i) Against PLFS=03 03
vacancies WPI =01 01
ii) Additional/ CPI(R)=01 01
Adhoc CPI(U/R)=1 01
surveys
6. Administrative 01 00 14. Field Officer (FO) (i) SE=0 0
Officer i) Against (ii)
vacancies PLFS=01 01
ii) Additional/ WPI=01 01
Adhoc
surveys
7. Assistant 02 01 15. Administration (i)SE=03 03
Staff (ii)
i) Against PLFS=01 01
vacancies
ii) Additional/
Adhoc
surveys
 8. Steno Grade I 00 00

Comments of IO about manageability of work with the shortage of staff, etc. if any:-

Part – I
TECHNICAL ASPECTS

4. CURRENT ALLOCATION (WORKLOAD)

Name SE Rd ASI Agriculture UFS Phase Other Surveys Adhoc

of the 78th Year Statistics Year 2017-2022 (No. of centres) Surveys
NSRO/ (Total 2018-19 2020-21 if any.
SRO No. of (Gross Area Yield Town Block RPC CPI CPI WPI PLFS (Nos.)
FSUs) No. of Check Check Sch. (U) (R)
Factori ( No. (No. 3.01
es) of of CC
village Expts. (No. No. of No. No. of No. of
s) ) of Quota of Quotat FSU
Villa tions Quot ions
ges) ation
s
Gwalior 76 213 25 26 36 4 2 7 68 Nil

Comments of IO:-

5. Quantitative and Qualitative Comments of IO on the progress of work against targets upto
last month in respect of different schemes in progress on the date of inspection

5.1
Scheme/Survey Data Collection Inspections Scrutiny
(including preparatory (Compliance with (Compliance with
work and dispatch of norms, quality and norms, quality and
schedule ) submission of report) follow up)
Socio Economic 57* 34 57
(SE) Survey
Annual Survey of 184 # 0 184
Industries (ASI)
Urban Frame 10 10 0#
Survey (UFS)
Agriculture 25 01 25
Statistics (AS)
(Area Check)
Agriculture 26 0 26
Statistics (AS)
(CCE)
Consumer Price 24 12 24
Index (Urban)
Rural Price Index 48 25 48
(RPC)
Wholesale Price 19 - -
Index (WPI)
Periodic Labour 68 44 53
 Force Survey
(PLFS)
Other Adhoc* - - -
Survey (If any)

* Sub-Round IInd FSUs are not surveyed due to COVID-19 crisis and all over India Lockdown.
**Any on-going surveys at the time of inspection may be separately mentioned.
#Towns are not dispatched due to unavailability of link

6. Comments of IO on
6.1 Equipping the staff – Brief review of the adequacy or otherwise of
A) Training of field staff:
B) Availability of Survey material like:
(i) Blank schedules for various schemes. Available
(ii) Code lists: Available
(iii) Survey manuals etc.: Available
6.2

(A) Whether Monthly meetings held regularly in RO? Yes

(B) Comprehensiveness and effectiveness of the monthly meetings:

6.3. Arrangements for smooth functioning in case of in-charge/senior officers are on tour/leave.

6.4. Active participation of in-charge in important events like RTC, Statistics day, monthly meetings etc.

6.5. Provisions made to handle unforeseen exigencies, if any:

6.6. Liaison with State Authorities and regularity of meetings of SLCC and HLCC & DLC:

6.7. Efforts taken to generate alertness in the field: ( surprise inspection/back check and other inspections
to be specified )

6.8. Maintenance of various technical records register, files etc.: Regular Maintenance are
in practice.

6.9. Maintenance of guard files for each scheme/sphere of work: Regular Maintenance are in
practice by Confidential section.

6.10. Timeliness in submission of reports/returns including on Time

6.10.1 Work Programme /Tour Programme: Upto 10th of Every Month are
submitted.
6.11. MPR/Periodical Reports: on Time
6.12. 6.10.3. Tour Diaries/TA Bills: on Time
6.10.4. Others (Specify):

6.11 Suggestion by the inspecting officer for improvement in the technical working of the office
inspected:
(IO may undertake at random one or two filled-in schedules of each scheme for super scrutiny and
give his critical observations on quality aspects)
 7. Status of Computer related Equipment/Accessories:

Particulars Type Total Numbers

Supplied Functional Non Additional
Functional Requirement
Hardware HP 5 0 2+3 0
1. PC HCL 4 3 1
ACER 10 9 0+1
Other 03 02 1(Intex)
2. Laptop HP 4 0 4 7
SONY 1 0 1
ASUS 3 3 0
3. Tablets Data Mini 5 0 5
Iball 12 11 1
4. Printer Xerox 10
HP PrO 1
Lazerjet M203 1
Canon 8
5. UPS Luminous 25 18 07

6. Photocopier Xerox 5016 1 0 1 1

Canon IR 1 1 0
2002
7. Scanner HP 1 0 1
HP Jet 5590 1 0 1
8. LCD Projector

9. Others (Specify) EPBAX 1 0 1

MODEM 1 0 1
ROUTER 2 0 2

7.1 Comments on adequacy of above IT equipment/accessories:

Comments of IO:-
(Highlights any specific issue/problem)

8. Internet Connectivity
a). Whether leased line or broadband?: Broadband

b). Desktops/Laptops having internet facilities: All Desktop/Laptops having internet

facility
c). whether internal networking is available: NO

d). Whether Wi-Fi facility is available: Yes

9. Any specific issue pertains to RO/SROs:

 Part – II
Administration Aspects

1. Comments of IO on administration aspects:

1.1. Recruitment:
1.2. Examination of Service Books:
1.3. Maintenance of Registers relating to Establishment:
a) Register for sanction of Permanent/Temporary post : No

b) Staff Register : No

c) Increment Register : No

d) Leave Register : No

e) Tuition Fees Register : Yes

f) Attendance Register : Yes

g) Telephone Register : No

h) Service postage stamp account Register : Yes

i) TA bill movement Register : Yes

j) Asset Register ( for assets more than Rs 2 lakhs) No

1.4. Pendency of cases :

1.4.1 Confirmation cases : 8

1.4.2 MACP cases : 4

1.4.3 Disciplinary Cases : Nil

1.4.4 Pension Cases/Revision of Pension Cases : Nil

1.4.5 Court Cases in different courts : Nil

1.4.6 Court Cases related to ASI : Nil

1.4.7 Appeals/representation made by staff : Nil

1.4.8 Request under RTI Act : Nil

1.4.9 Annual Performance Appraisal Report (APAR)/Probation Report : Nil

1.5. Requirement of Training for administration staff :

1.6. Maintenance of office equipments /AMCs including Computer & peripherals:

 1.7. Service Postage Stamps (SPS) account/stock/requirement
(Account may be checked and SPS may be verified physical and reported)

1.8. Functional Status of Various Portals:

1.8.1. GEM Portal: YES

(To ensure purchases of goods and services for office uses on GEM)

1.8.2. Grievances Portal: YES

(Monitoring of the grievances portal regularly or not)

1.8.3. Bhavishya Portal: YES

(To ensure, all pension cases are prepared on the above portal)

1.8.4. RTI Portal: YES

(To ensure RTI Portal is operative or not)

1.8.5. New Pension Scheme (NPS): YES

(To ensure NPS deduction & deposit regularly)

1.8.6. Public Finance Management System (PFMS): YES

2. MATERIAL MANAGEMENT

2.1. Office Accommodation

2.1.1. Office Accommodation : Owned

2.1.2. If rented, Lease agreement valid upto (Date) :

2.1.3. Whether the present office accommodation is sufficient as per norms

:NO

2.1.4. Whether the present office accommodations like distemper, toilet facilities
for lady staff members, proper lighting and ventilation : Yes

2.2. Comments of IO on general condition and requirement of

2.2.1 Furniture/Fixture : Yes

2.2.2 Office Equipment other than Computer with justification: Yes(Video

Conferencing Setup and Projector)

2.3 Comments of IO on other items relating to material management

2.3.1. Maintenance of records and weeding out: On regular Time

2.3.2. Physical verification of stock : Yes (on Time)

2.3.3. Supply of kit items to staff : Yes(on regular basis))

2.3.4. Other items relating to Material Management, if any :

 3. Comments of IO on Accounts matters

a. Cash Book : Yes (timely)

b. Un-disbursed pay and Allowance Register : Yes

c. Bill Register : Yes

d. Cheque Register : Yes

e. Remittance Register: NA

f. MPER Register : NA

g. Challan Register : Yes

h. Pay Bill Register : Yes

i. TA Bill Register : Yes

j. Medical Bill Register : Yes

k. LTC Bill Register : Yes

l. Register on contingent expenses : Yes

3.2. Payment to Staff : on time (last Working day of every month)

3.3. Checking up of Pay Bills & TA Bills : on time

3.4. Reconciliation of Accounts with PAO : Yes

3.5. Compliance to Audit objections : Yes

3.6. Sanction of Vehicle/House Building & other advances required by staff : Yes

3.7. Other items relating to Accounts, if any :

4 Comments of IO on other aspects of general administration

 4.1. General Assessment of the cleanliness, punctuality and discipline in the office :
Yes

4.2. Availability of separated toilets for female staff/physically disabled staff:

Available for female staff only

4.3. Receipt & Dispatch during last One year :

Years Receipt Dispatch

Hindi English Hindi English
2020 5490 1138 3121 0

Comments of IO:-

4.4. Maintenance of Guard Files related to administration : YES

4.5. Implementation of Official Language policies : YES

4.5.1. Whether periodical report of Hindi (Monthly, Quarterly, Half Yearly) is sent
in time : Yes

4.5.2. Whether the letter received in Hindi is replied in Hindi : Yes

4.5.3. Number of Official/Officers having working knowledge in Hindi

: Yes

4.5.4. Whether the meeting of OL implementation committee hold every quarter

: Yes

4.5.5. Whether the section 3(3) of the OL Act, 1963 is being complied

: Yes

4.5.6 Whether Unicode has been activated on all the computers in the office

: Yes

4.5.7 Whether 50% of the total expenditures on the purchase of books has been
spent on Hindi books : No

4.5.8 Whether the regional/Sub regional heads are attending the meetings of Town
Official language Implementation Committee : Yes

4.5.9 Whether Hindi workshops are being regularly organized after every three
Months : Yes

4.6. Staff Recreation Club/Promotion of Sports Activities : NO

 4.7. Staff problem (Including Grievances of lady staff members) :

4.8. Points emerging out of meeting with staff representatives :

4.9. Points emerging out of visit of State Government Offices for liaison :

4.10. Other items of General Administration, if any :

I) Physical verification of cash : NA

II) Checking and verification of cash balance : NA

III) Maintenance of Files as per Office procedure Manual : Yes

IV) System of Central Register of Dak held on Regional Officer : Yes

V) Despatch Register and its maintenance : Yes

VI) Maintenance of Library and updating of books and their issues : Yes

VII) Security arrangement in the office : Yes

VIII) Engagement of daily labours : No

(Check the purpose/period of engagement, wages paid, rates of daily labours as per
local district administrative rates, whether engaged though Employment Exchange
etc.)

IX) GEM Portal : Yes

X) Conducive environment of differentially abled Staff : No

XI) Cleanliness status of office environment (Building hygiene): Very Good

4.11. Court Cases-review the progress with details: Nil

5 Comments of IO on discipline & Office decorum :

6 Suggestions of Inspecting Officer for improvement of RO

( Ramnivas Ranwa)
Joint Director