Document No.
KMU/EHS/P/01
CONTRACTOR SAFETY Date of Issue
MANAGEMENT
KMU-PKV Division Rev. No. 01
Procedure Page No. 1 of 2
1. Purpose
The purpose of this document is to define a procedure to ensure that all contractors’ activities at CDPL sites
are managed effectively to prevent accidents and incidents, damage to our assets, or any other incident that
could impact the site environment and the reputation of CDPL.
2. Scope
This SOP applies to all the CDPL locations where we operate and have contractors working on site.
3. Accountability & Responsibility
Site Head is accountable for overall implementation of this procedure and assigning the specific
responsibilities to site team and ensure proper implementation of control measures as specified in this
procedure and Work Permits.
4. Abbreviations, Acronyms & Definitions:
4.1 PTW – Permit to Work.
4.2 SOP- Standard Operating Procedure
4.3 SHE- Safety Health and Environment.
4.4 Contractor – An agency or a non CDPL person who carry out any activity at CDPL site either through
their employees or themselves individually.
5. Procedure
5.1 Any work which requires to be carried out by a contractor shall be identified and HOD along with
Maintenance head (if required) defines the scope of work.
5.2 If the project is carried out by HO team, then project head to define the scope of work to be done
5.3 Once vendors selected, HOD in unit under whom work will be carried out or HO project team for
project initiated by HO will fill the pre evaluation form given under this procedure.
5.4 With the above, safety guidelines need to be circulated to vendors so that they can quote
accordingly after considering all required parameters of KMU.
5.5 The criteria for selecting the vendor is given in the pre evaluation form and vendor shall score
minimum70% in it. If under some scenarios none of the vendor gets 70% score than the justification
and approval is required from HO projects to carry out work.
5.6 After allocating PO to the vendor, all the formalities to be carried out by vendor on very first day
including handing over of all statutory documents, induction training, work permit training and other
as per job, and handing over of PPE’s to their workers who will be working on site.
5.7 All equipment’s needs to be checked by Safety coordinator at site and if it meets safety requirement
it shall be allowed inside premises.
Document No. KMU/EHS/P/01
CONTRACTOR SAFETY Date of Issue
MANAGEMENT
KMU-PKV Division Rev. No. 01
Procedure Page No. 2 of 2
5.8 Detailed method statement with complete risk assessment to be made and needs to be certified
with safety coordinator for that particular job. (No method statement is required for manpower
contractors).
5.9 Once works starts at site, job needs to be ensured that it is going as per method statement and
assessment requirement. Any deviation needs to be checked and noted.
5.10 Violations done by contractor to be noted down in contractor discipline format.
5.11 Penalization and termination of contract can be done as per criticality of violation.
5.12 Contractor performance evaluation to be carried out fortnightly as per contractor performance form
provided in procedure, by HOD and safety coordinator jointly.
5.13 If job is of shorter period, performance can be done weekly or as per unit requirement.
6. List of Records
Contractor pre evaluation
Contractor performance
Violation form
7. Document Amendment History
Date Description of
[Link]. REV. Originated /Revised by
DD/MM/YY changes
1 00 First Release HO EHS
