Unit- 4 : Spreadsheet
Q1. What do you call the document created in a spreadsheet
application?
Ans. The document created in a spreadsheet application is called Workbook.
Q2. What are the steps to create a new spreadsheet?
Ans. New Spreadsheet can be created in following ways:
Method 1:
1. Click on File.
2. Click on New.
3. Click on Spreadsheet.
4. New spreadsheet will open
Method 2:
Press Ctrl + N to open new spreadsheet.
Q3. What is the difference between spreadsheet, worksheet and sheet?
Ans. Spreadsheet is a computer application which helps in:
1. Tabulation of data
2. Simple mathematical calculations
3. Complex calculations using formula and functions
4. Arranging data in ascending and descending order (sorting)
5. Filtering the required data
6. Check the validity of data
Worksheet: A Worksheet or sheet is a single page in Spreadsheet
Application. Each sheet can have many individual cells arranged in rows
and columns. The sheet tab shows its default name as Sheet1, Sheet2 etc.
Q4. What is the default name of the worksheet? How can it be
renamed?
Ans. Default name of Worksheet is Sheet1. It can be renamed as follows
1. Right click on Sheet tab.
2. Select Rename option from context menu.
3. Type the name and click OK.
OR
1. Select Rename option from Sheet menu.
2. Type the name and click OK.
Q5. Write the steps to insert and delete the worksheet in Calc.
Ans. Steps to insert worksheet are:
1. Select Insert Sheet option from sheet menu.
2. Specify the position(Before or After current sheet) and number of sheets
in Insert sheet dialog box.
3. Click OK
Steps to delete the worksheet are:
1. Right Click on a sheet tab which you want to delete.
2. Select Delete Sheet option from the context menu.
3. Click Yes on Confirmation box.
OR
1. Click on a sheet tab which you want to delete.
2. Select Delete Sheet option from the Sheet menu
3. Click Yes on Confirmation box.
Q6. What is an active cell? How to delete the contents of an active
cell?
Ans. The currently selected cell is called an active cell. To delete the
contents of an active cell, press delete button from the keyboard.
Q7. What is relative and absolute cell address in the spreadsheet?
Ans. A Cell address which changes when we copy it from one cell and paste
it on another cell is called relative cell address. for example = B 2
A Cell address which does not changes when we copy it from one cell and
paste it on another cell is called absolute cell address. for example = SBS * 2
Q8. Explain any two operations performed on data in a spreadsheet.
Ans. Any two operations performed on data in a spreadsheet are:
a) Addition : LibreOffice Calc uses plus(+) Operator for addition of two or
more than two numbers. for example = B 1+C1 .
b) Subtraction: LibreOffice Calc uses minus(-) Operator for subtraction of
two numbers. for example =B1 - C1.
Q9. How do formulae work in a spreadsheet?
Ans. Any expressions that begins with an equals '=' is treated as formula. In
the expression, the '=' followed by values, cell address and functions are
called as formula. for example = A 1+B1 adds the values of cell A1 and B1
Q10. Can you include more than one mathematical operators in a
formula?
Ans. Yes we can include more than one mathematical operators in a formula
for example =( A 1+B1)-C1
Q11. How to make visible the desired toolbar in a spreadsheet?
Ans. Steps to make visible the desired toolbar in a spreadsheet are:
1. Select Toolbar option from the view menu.
2. Click on the desired toolbar from the list of toolbars.
Q12. Give the syntax and example of any three mathematical functions
in spreadsheet
Ans. Following are the three mathematical functions.
Function Name Syntax
SUM SUM(Number1, Number2,......)
POWER POWER (Base, Exponent)
SQRT SQRT (Number)
Q13. Give the syntax and example of any three statistical functions in
spreadsheet.
Ans. Following are the three statistical functions in spreadsheet :
Function Syntax
Name
AVERAGE AVERAGE (Number1, Number2,........)
It returns the average of the number entered as argument
MAX MAX (Number1, Number2,........)
It returns the largest of the number entered as argument.
MIN MIN (Number1, Number2,........)
It returns the smallest of the number entered as argument
COUNT COUNT (Number1, Number2,........)
It returns how many numbers are gain/passed as
argument.
Q14. Give the syntax and example of any three decision making
functions in spreadsheet.
Ans. Following are the three decision making functions in spreadsheet.
Function Syntax Example
Name
IF IF(Test, Then Value, Otherwise =IF(3>7, “Hello”, “Bye”)
Value) Result: Bye
IFERROR IFERROR (Value, Alternative Value) IFERROR(7,2+3)
It returns value, if there is no error Result:7
in value else Alternative Value
IFS IFS(Test1, Result1, Test2, =IFS(35 > 6, True, 9 >
Result2....) 45, False)
Result : True i.e. 1
It checks one or more conditions
and returns a value corresponding
Q15 Give the syntax and example of any three date and time functions
in spreadsheet.
Ans. Following are the three date and time functions in spreadsheet:
Function Name Syntax Example
NOW NOW()
=NOW()
It returns the current
date and time of the Result: (current date and
computer time)
TODAY TODAY() =TODAY()
It returns the current Result: (current date)
date of the computer
EASTERSUNDAY =EASTERSUNDAY(Year) =EASTERSUNDAY(06/17/20
21)
It Returns the date of
Easter Sunday in a Result: 04/04/21
given year
Q16. Give the syntax and example of any three logical functions in
spreadsheet.
Function Syntax Example
Name
NOT NOT(Logical Value) =NOT(78>72)
It negates the truth. If the condition is Result: False
True, it return False and Vice Versa
AND AND(Logical Value 1, Logical Value =AND(35>6,
2.....) 90>45)
It returns True, if all Result: True
conditions/arguments are True
OR OR(Logical Value 1, Logical Value2 =OR(35>6, 90>45)
........)
Result: True
It returns True, if any of the given
conditions/arguments are True
Q17. Give the syntax and example of any three string functions in
spreadsheet.
Ans. Following are the three string functions in spreadsheet.
Function Syntax Example
Name
LEN LEN(Text)
=LEN(“Spreads)
It returns the length of the
text/string Result : 11
LOWER LOWER(Text)
=LOWER(“ASHISH”)
It converts the text into Lower
Case Result: ashish
UPPER UPPER(Text) =UPPER(“ashish”)
It converts the text into Upper Result: ASHISH
Case
Q18. Explain the advantages of drawing a chart in Calc.
Ans. Advantages of drawing a chart in Calc are:
1. It summarizes large data into graphical form.
2. It gives better understanding of trends or comparison to audience.
3. It easily compares two or more data values.
Q19. Explain in one line each the various types of charts.
Ans. Various types of charts are:
Type Purpose
Column Comparing Classes of data items in group. This type shows a
Chart bar chart with vertical bars.
The height of each bar is proportional to its value
Bar Chart Comparing classes of data items in group. This type shows a
bar chart with horizontal bars. The length of each bar is
proportional to its value
Line Chart A line chart shows values as points on the y axis, The x axis
shows categories.
Pie Chart A Pie Chart shows values as circular sectors of the total
circle. The length of the arc, or the area of each sector, is
proportional to its value.
XY Scatter An XY chart is based on one data series. Each value pair
Chart (x/y) is shown as a point in a coordinate system.
Q20. Write the steps to insert a chart in Calc.
Ans. Steps to insert a chart in Calc are:
1. Select the range of data.
2. Click on Insert menu → Chart
3. Select the type of chart.
4. Click Finish
Q21. Name and explain any five components of a chart in a spreadsheet
package.
Ans. Components of a chart in a spreadsheet are: (Write any five)
1. Chart Area of the Chart
2. Plot Area of the Chart
3. Data Points that are plotted in the chart
4. Horizontal and Vertical Axis in the chart
5. Legend of the chart
6. Chart and Axis Title used in the chart
[Link] Label for identifying details of data point in the chart.
