2025 Leave Policy – India
To help you balance your work and home life, we offer time off for vacation, public holidays, illness, and a
variety of important life events, as outlined below. All full-time employees are eligible for different types
for offered leaves.
Annual Leave
Full-time employees are entitled up to Twenty (20) days paid annual leave each year, accrued at 1.66 days
per month. Annual Leave provides paid time off to help you balance your work and personal life. Expedia
encourages you to use your annual leave to spend time with loved ones, holiday, outside activities or to
relax.
Annual leave will accrue on the 1st of every month. Employees can apply more than the reflected accrued
leave as long as it doesn’t exceed your yearly cap. A maximum of 30 days for Gurugram and 45 days for
Bengaluru and Remote/Virtual of unused Annual leave can be carried over to the following year.
New hires - the first month’s annual leave will be prorated based on hire date.
Leavers - Annual leave will be prorated as of the official last day. A maximum of 30 days for Gurugram and
45 days for Bengaluru and Remote/Virtual of unused annual leaves will be eligible for encashment during
exit.
The formula for leave encashment is: Annual base salary divided by 360 multiplied by the number of
unused accrued annual leave days. If you have taken more than your accrued annual leave at the date your
employment terminates, a deduction will be made accordingly from your final payslip.
Casual Leave
Full time employees are entitled up to ten (10) days paid annual leave each year, accrued at .83 day per
month. Casual leaves are usually utilized to accommodate any unforeseen or personal requirements.
Casual leave will accrue on the 1st of every month. Employees can apply more than the reflected accrued
leave as long as it doesn’t exceed your yearly cap. Subject to your manager’s approval, the system will
reflect a negative balance if you take casual leave time before it has been accrued. Any unused leave will
lapse and will not be carried over to the following year.
New hires - the first month’s annual leave will be prorated based on hire date.
Leavers - Any unused casual leaves will lapse and will not be eligible for encashment during exit.
Sick Leave
Full-time employees may take up to ten (12) days paid sick leave each year, accrued at 1 day per month.
This amount is pro-rated for new hires and part-time employees. The minimum you can take at any one
time is a half-day. Unused sick leave will not carry over to the following year. Subject to your manager’s
approval, the system will reflect a negative balance if you take sick leave time before it has been accrued.
Sick leaves cannot be used to care for sick family members and are to be used by employees only when
they are unwell themselves.
Employee could connect with Manager and the People Team if you have exhausted all your leave
entitlements and need additional leave due to a medical condition that prevents you from working. We
have more information at Work Schedule, Overtime and Attendance Work Standard for employees in
India
Bereavement Leave
Ten (10) days paid leaves granted upon the death of a close family member (Current spouse or domestic
partner, Parent or Legal guardian, Grandparent, Siblings, Child or grandchild, Corresponding in-laws or
"step" relations, yours or your partner’s miscarriage). For more information, please see Global
Bereavement Leave article.
Marriage Leave
You may take up to five (5) working days paid leave to celebrate your legal marriage.
Military Leave
Expedia employees who are required to undertake military duties during normal working hours will be paid
the difference between their military pay and Expedia Group (base pay) for 30 days every calendar year.
For more information, please see Global Military Leave article.
Military Spouse Leave
Eligible employees will be entitled to up to 10 working days paid leave per calendar year when their spouse
receives new activation, deployment, or mobilization orders or training in excess of 2 weeks. For more
information, please see Global Military Spouse Leave article.
Study Leave
Eligible employees may take 1 day paid leave for each full day of course/ exams, and 0.5 day paid leave for
each half day of course/exams. Study leave is capped at 5 days per year unless otherwise agreed upon by
approving manager. Unused study may not be carried over to the following year. This leave can only be
availed by employees on the EG Education assistance policy.
Carry Over
We strongly encourage you to use your full allocated annual leave entitlement within the relevant annual
leave year (January – December). A maximum of 30 days for Gurugram and 45 days for Bengaluru and
Remote/Virtual of unused Annual leave can be carried over to the following annual leave year (January –
December).
If you have any annual leave remaining at the end of the year (31 December), it will be carried forward up
to a maximum of 30 days for Gurugram and 45 days for Bengaluru and Remote/Virtual to the following
annual leave year.
Encashment during Exit
We strongly encourage you to use your full allocated annual leave entitlement within the relevant annual
leave year (January – December). Annual leaves will be prorated as of the official last day. A maximum of
30 days for Gurugram and 45 days for Bengaluru and Remote/Virtual of unused annual leaves will be
eligible for encashment during exit.
The formula for leave encashment is: Annual base salary divided by 360 multiplied by the number of
unused accrued annual leave days.
If you have taken more than your accrued annual leave at the date your employment terminates, a
deduction will be made accordingly from your final payslip. There is no provision for encashment during
service.
EG country transfers
At the end of your employment, including if you are leaving EG India and moving to a different EG country,
we shall pay you in lieu of any accrued but unutilized annual leaves for the holiday year in which transfer
takes place and any unutilized days permitted to be carried forward from the preceding holiday year. If
you have taken more than your accrued annual leave at the date your employment transfers, a deduction
will be made accordingly from your final payslip. Annual leaves will be prorated as of the official last day.
A maximum of 30 days for Gurugram and 45 days for Bengaluru and Remote/Virtual of unused annual
leaves will be eligible for encashment during exit.
Submitting your time off request
1. Notify your People Manager of your intention to take time off for annual leave. It is strongly
encouraged that you inform your People Manager as earlier as possible.
2. Enter Annual Leave time in Workday.
1. In Workday, select the Absence Application.
2. Select Request Absence.
3. Select the Date Range and select Time Off and then Annual Leave.
4. Select Next and then Submit.
Viewing remaining Annual Leave balance
1. In Workday, select the Absence application.
2. Select Annual Leave Entitlement.
3. Balance as of end of leave calendar year (including pending events) will display the Annual Leave
you have remaining until the end of the calendar year that is not yet submitted.
For Workday navigation assistance, see the Workday Time & Absence overview askEG article.
