Planning and Deploying Microsoft
Teams on Android Devices
Module 2
Deploying devices throughout your
Objectives organization
Selecting the right devices for your
users and spaces
Understand how to create resource
accounts and assign phone numbers
Feature availability icons
Available Partial Not available
Teams phones
Teams displays
Teams Rooms
Teams panels
Considerations and goals
Procurement – Account for and Options – Ensure all devices Shipping – Ensure all items are
manage all individual are standardized, accessible, delivered to sites prior to
components including and meet the needs of your deployment, asset tagged, and
regionalizing for power, network users and spaces. inventoried where applicable.
requirements (POE/POE+).
Consistency – Centralize the Scalability – All aspects are
process so that every system intentional, controlled,
across customers and rooms use trackable and supportable
consistent components.
The big picture
Envision Onboard Drive value
Inventory
spaces
& plan Device Site Service Configuration Maintenance
capabilities selection Procurement readiness readiness & deployment Adoption & operations
Facilities Devices team IT project team
Room/space inventory Plan Network readiness (POE)
Hang/drill/power Configure Provision/configure
Signage Install Scale
Support Monitor/maintain
Envision personal device
deployment
Standardize device definitions
Desk phone or Teams display
Handset/Speakerphone
Meeting join capabilities
Options
Camera
Sidecar
Envision Teams Rooms
deployment
Standardize meeting
room definitions
Size
Layout
Number of people
Desired modalities
Options
Teams panels
Teams Rooms console
Touch enabled display
Device selection: Phones and Displays
Call center Information Executive Shared Retail
Worker space
Basic phone, Teams Display Teams Display Basic phone, Basic phone,
large screen small screen medium screen
Productivity Feature rich video
phone phone Conference
phone
Sidecar for
delegates
Device selection – Teams Rooms
Executive Shared
space
End User Account Resource Account
Executive office Console or Remote control
Single touch-enabled display Single or dual display
Teams panel
Use distributor logistics
best practices
Avoid multiple sources, centralize where possible
Ship to central location, if needed
Plan for product delays
Deployment schedules are a life saver!
Request MAC addresses if provisioning devices
remotely
Developing a
standardized deployment
Installation
Account provisioning hand-off
Create and configure accounts in advance
Use remote provisioning where possible for ease
of deployment
Create and communicate standards
Step-by-step instructions
Cable dressing
Mounting locations and methods
Device setup instructions and configuration
profiles
Basic troubleshooting
Microsoft Teams is great for ongoing cross-team
coordination!
Operations
Have clear escalation paths
during this critical time
Account types
User Common area Meeting room
Used by end users who will Used for devices that are not Used for devices that are
answer calls, be a delegate, owned by any single person, shared among many people,
or be in a call queue such as a phone in a kitchen such as Teams Rooms and
or lobby Teams panels.
Training and enablement
User training
IT training
Awareness
Operational readiness
Device repair
Out of service
Helpdesk readiness
Network bandwidth planning
Determine and organize network
requirements for connecting Microsoft
Teams users across your organization.
Network Planner calculates your network
requirements for deploying Teams and
cloud voice across your organization's
physical locations.
https://aka.ms/TeamsRoomsLearning
Network connectivity testing
OneDrive, Outlook, and Teams
report network metrics to the
tenant
The metrics are aggregated to a
geographic region, allowing
administrators to see network
performance
You can manually run a test at
connectivity.office.com
Security
Security isn’t just software, it’s
physical too.
Assess where you deploy your
devices and understand the risks.
Deploy physical locks, disable PC
network ports, and – if needed -
limit some features to harden your
devices.
Resource account
This account can sign into Teams Rooms, Teams
panels, conference phones, or common area phones.
Must be Microsoft Teams enabled
Consider enabling for telephony, as appropriate
For Teams Rooms, this is the account that you invite to
meetings.
Establish a naming convention
Resource account
Teams Rooms requires its own unique account for
each space
One account should be shared between all devices in a
space – Teams Rooms, console, and Teams panel.
It is recommended to create the account in advance of
hardware installation
You can create account via:
Microsoft 365 admin center
PowerShell
Resource account security
Uses modern authentication Sign-in token secured on device
Conditional Access (CA) policies Optional calendar processing for Teams
Rooms and Panels
Recommend using different CA policies for Device
accounts than other User accounts Optional settings using the Set-
• Location based CA policy for device accounts CalendarProcessing Cmdlet
• Microsoft Teams, Exchange, & SharePoint Online CA policies ProcessExternalMeetingMessages, DeleteSubject,
should match DeleteNonCalendarItems, DeleteAttachments,
• Do not enforce multi-factor authentication or Sign in Frequency AddAdditionalResponse, AddOrganizerToSubject
for device accounts
• Do not enforce "Require compliant device" condition for devices
with Hotdesking capability
Do not enforce password expiry for device accounts
Microsoft 365 admin center
Add Common Area Phone account
Navigate to Users -> Active Users
Click on Add a user
Microsoft 365 admin center
Add Common Area Phone account
Fill in appropriate values
Do not select Require this user to change their
password when they first sign in
Microsoft 365 admin center
Add Common Area Phone account
Assign Common Area Phone license
Assign calling plan license.
If you are using Microsoft Phone System Direct
Routing or Operator Connect, you do not need to
assign a Calling Plan license.
Microsoft 365 admin center
Add Common Area Phone account
Review settings
Click Finish adding to create account.
Create account via PowerShell
Connect-MsolService
$UPN='[email protected]'
$DisplayName='Lobby 1 Common Area Phone'
$FirstName='Lobby 1'
$LastName='Common Area Phone'
$Password='HappyPwd!!!'
$PhoneNumber='+13175551212'
$UsageLocation='US'
#Get-MsolAccountSku to list SKU's for next line
$License='contoso:MCOCAP'
New-MsolUser -UserPrincipalName $UPN -DisplayName $DisplayName -FirstName $FirstName -LastName
$LastName -UsageLocation $UsageLocation -LicenseAssignment $License -Password $Password
‐PasswordNeverExpires $True
Resource account creation flow
Configure
Resource Set password Assign Teams Configure
Identify room Calendar Auto
exists to not expire License device
Accept
Create
Exchange
Resource
Microsoft 365 admin center
Add resource account
Sign in to: https://admin.Microsoft.com
Navigate to Resources → Rooms & equipment
Microsoft 365 admin center
Add resource account
See and edit current room inventory
Click +Add resource to create a new room
Microsoft 365 admin center
Add resource account
Fill in appropriate values
Microsoft 365 admin center
Add resource account
Acknowledgement that the room has
been created
Microsoft 365 admin center
Review booking options
Available scheduling options
Microsoft 365 admin center
Set password
Navigate to Users -> Active Users
Click on key icon to set password
Microsoft 365 admin center
Set password
Enter password
Do not tick the box to require a
password change.
Microsoft 365 admin center
Assign license
Navigate to Users -> Active Users
Click on Display name to see properties
Click on Licenses and apps
Microsoft 365 admin center
Assign license
Select license
Click Save changes
Create account via PowerShell
Connect-MsolService
Connect-ExchangeOnline
$UPN='[email protected]'
$DisplayName='St. Petersburg Focus Room 3'
$MailBoxName='MTR-STP-FocusRoom3'
$MailBoxAlias='MTR-STP-FocusRoom3'
$Password=ConvertTo-SecureString 'HappyPwd!!!' -asplaintext -force
$AdditionalResponse='St. Petersburg Focus Room 3'
$UsageLocation='US'
$License='contoso:MEETING_ROOM'
New-Mailbox -MicrosoftOnlineServicesID $UPN -Name $DisplayName -Alias $MailBoxAlias -Room
‐EnableRoomMailboxAccount $true -RoomMailboxPassword $Password
Set-CalendarProcessing -Identity $MailBoxAlias -AutomateProcessing AutoAccept -AddOrganizerToSubject $false
‐DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false -AddAdditionalResponse $true
‐AdditionalResponse $AdditionalResponse -ProcessExternalMeetingMessages $true
Set-MsolUser -UserPrincipalName $UPN -PasswordNeverExpires $true -UsageLocation $UsageLocation
Set-MsolUserLicense -UserPrincipalName $UPN -AddLicenses $ADLicense
Sign-in modes
User mode Common area phone Meeting room
Signs in with E3/E5 license Phones in common areas which Devices in meeting rooms which
do not require user login do not require end user login
Registers with Intune Does not register with Intune Registers with Intune
Provides full feature set No calendar support Optimized calendar UI
Hotdesking supported Hotdesking supported No hotdesking
Sign-in modes
Phone UI Comparison
User mode Common area phone Meeting room
User sign-in with E3/E5 license Phones in common areas which do not Devices in meeting rooms which do
require user login not require end user login
Sign-in modes
override
New-CsTeamsIPPhonePolicy
Grant-CsTeamsIPPhonePolicy
New-CsTeamsIPPhonePolicy –Identity 'User Sign in' –Description 'User Sign In Phone Policy' -SignInMode
MeetingSignIn
Grant-CsTeamsIPPhonePolicy –Identity [email protected] –PolicyName 'User Sign In Phone Policy'
Web sign-in
Web sign-in
Web sign-in
Web sign-in
Web sign-in
Remote provisioning
Remotely provision and sign into a Teams device
using the Teams admin center.
Add an individual device via MAC address or upload
a csv file to add devices in bulk.
Remote provisioning
Select devices to provision and click Generate verification code
Remote provisioning
Remote provisioning
Remote provisioning
Remote provisioning
Teams admin center
Remote provisioning
Remote provisioning
Multi-cloud sign-in
support
Devices now support specialized clouds.
Users can click the gear and switch to
the option applicable to their tenant.
Accessed from the in settings.
Assigning phone number – calling plans
Configurable using Teams admin center.
For USA and Canada, you must create an emergency location first.
Assigning Calling Plan phone number - PowerShell
$UPN='[email protected]'
$PhoneNumber='+14255553223'
#Get Location ID via Get-CsOnlineLisLocation
$LocationID='c04255ef-0aac-4cc8-b5fe-510c4578f792'
Set-CsOnlineVoiceUser -Identity $UPN -TelephoneNumber $PhoneNumber
-LocationID $LocationID
Assigning Direct Routing phone number - PowerShell
$UPN='[email protected]'
$PhoneNumber='tel:+14255553223'
Set-CsUser $UPN -OnPremLineUri $PhoneNumber -EnterpriseVoiceEnabled $true
‐HostedVoiceEnabled $true
Have a plan for deploying devices
Summary
Standardize on devices
Create any required accounts
Assign phone numbers as
necessary
Thank you.
