MOVING TOWARDS FAMILY SOLUTIONS
TRANSITION PLAN
Transitioning to Family Care Resources (click to access)
*Please Note: The resources linked are OPTIONAL. You do not need to complete the readings or activities in the linked resources to
complete the Transition Plan. They are here for further reading and additional guidance should you need it.
READINESS INDEX
LEARNING
Readiness Index Learning Your Response
What are my key insights from
the Readiness Index?
What are our program strengths?
What do we want our program to
look like in 20 years? What
model(s) of care
would we like to utilize?
How would we know we have
been successful?
What challenges or barriers do we
see? How might we overcome
them?
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Stakeholder
Engagement
Awareness Raising Your Response
Which stakeholder groups need to
be involved in moving toward
family solutions for our program?
Who could be on our Transition
Council?
What communications tools do we
have in place to communicate
with key stakeholders about the
need for children to be in families?
What additional tools could we uti-
lize to communicate with key
stakeholders about the need for
children to be in families?
How will we engage the following
groups?:
● Children
● Families
● Staff
● Donors
● Board Members
● Government leaders
● Partner Organizations
● Community Members
● Volunteers
What are your next steps for engaging stakeholders? Please share your next steps, in-
cluding a timeline of who, when, and how you will engage them below.
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Foundations
We have the following Foundations
foundations in place:
An excellent child protection policy in place for each of our
Yes Not programs, including guidance on staff selection, training
requirements, child protection management, communica-
tion guidelines (i.e. sharing images and stories), reporting
and reaction procedures, and ramifications of misconduct
A code of conduct signed by each staff and volunteer an-
Yes No nually
Yes No Legal registration with authorities
A governing board and board handbook
Yes No
Yes No An employee handbook
A theory of change and/or logic model for each of our pro-
grams
Yes No
Written job descriptions for each employee
Yes No
A functional case management system, including a file
Yes No and caseworker assigned to each child, along with a case
plan
Thorough community mapping and an awareness of child
Yes No and family support services in our area
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Yes No Do you have a plan for funding your proposed changes
necessary to meet your goal?
1. For any items you checked “No” for above, please list your next steps in putting
these foundational elements in place. Be sure to identify:
● What are your actions steps to complete this foundational element?
● Who will complete the action(s)?
● What is the timeline for completing the action step(s)?
2. How will you fund the proposed changes necessary to meet your goal?
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MAPPING &
PARTNERSHIP
Mapping & Partnership Your Response
When will we host our next commu-
nity mapping event?
Who should be invited to the com-
munity mapping event (list specific
individuals and organizations)?
What programs do we have partner-
ships with?
Are there other partnerships we
need to explore in order to access
services for vulnerable children and
families?
Do we have a partnership agree-
ment?
What are your next steps for community mapping and exploring partnerships? Do you
need to complete an initial community map? Do you need to explore partnerships with
community programs? Do you need to come up with a formal partnership agreement?
List your next action steps, who will complete the action step, and set a deadline for
completing the action step.
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CASE
MANAGEMENT
Do we have the fol- Case Management
lowing in place:
Do we have professionals trained in case management on
Yes No our staff, including at least one credentialed social worker?
Do we have supervision with a credentialed professional for
Yes No our caseworkers?
Do we have written job descriptions for each of our case-
Yes No workers?
Is each child assigned a caseworker who will remain with
Yes No them throughout their time in the program?
Do we have excellent forms for intake assessments, case
Yes No plans, reviews, case closures, and referrals?
Do we complete an assessment and case plan for each
Yes No child?
Do we have complete and up-to-date files for each child in
Yes No our care?
Do we regularly review and update each case plan?
Yes No
For any items you checked “No” for above, please list your next steps in putting these el-
ements in place. Be sure to identify:
● What are your actions steps to complete this element?
● Who will complete the action(s)?
● What is the timeline for completing the action step(s)?
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FAMILY ASSESSMENT &
SUPPORT
Do we have the follow- Family Assessment & Management
ing in place:
Do we know how to do family tracing and have a family
Yes No tracing form?
Do we have an excellent process for family assessment?
Yes No
Do we utilize Family Group Conference or a similar
Yes No process?
Yes No Do we create family case plans?
Do we have a specific, graduated process for facilitating re-
lationship building between children and families?
Yes No
Do we offer family strengthening services or partner with
Yes No organizations that do?
Do we have a process for monitoring families?
Yes No
For any items you checked “No” for above, please list your next steps in putting these el-
ements in place. Be sure to identify:
● What are your actions steps to complete this element?
● Who will complete the action(s)?
● What is the timeline for completing the action step(s)?
ASSET
TRANSITION
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Asset Transition Your Response
Which staff roles do we have
that will need to be transi-
tioned?
→ What roles could they tran-
sition to?
→ What retraining would be
required?
What property assets does
the program have that will no
longer be useful to the new
model?
→ What could be done with
those assets to support family
care?
Based on your answers above, plan a timeline for asset transition. In your timeline, be
sure to include:
● Staff role transitions, training required, and who will provide the training
● Property asset transitions, what works needs to be done to transition those proper-
ties, and who will complete the work
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MONITORING &
EVALUATION
Monitoring & Evaluation Your Response
How will you coordinate and com-
municate with key stakeholders?
How frequently and when will you
review your transition plan? List
specific dates
How will you evaluate progress and
make adjustments to the plan?
Which stakeholders will be involved
in the evaluation and revision
process?
What key milestones will be cele-
brated?
When, how, and with whom will you
celebrate key milestones?
Set up a timeline for monitoring and evaluating your transition plan. List specific dates
for communicating with the stakeholders you would like to be involved in, reviewing your
plan, evaluating your plan, making adjustments to your plan, and celebrating milestones.
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