National Highways Authority of India Request For Proposal

PROCEDURE UNDER E-TENDERING

INSTRUCTIONS TO BIDDER FOR e-TENDERING

(Note: RFP stands modified to the extent required as per these instructions)
Name of Work: Construction of Six-Lane Access Controlled Greenfield Highway from
Katgaon village to Bale village section (North Bypass to Solapur city) of
Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the
State of Maharashtra under NH(O) Package- XVI (Km 0.000 to Km 30.080).

Definitions:

a. National Informatics Centre (NIC): A service provider to develop and customize the
software and facilitate the process of e-tendering on application service provider model.

b. [Link] An e-tendering portal of National Highways authority of India

(“NHAI”) introduced for the process of e-tendering which can be accessed on
[Link]

Words in capital and not defined in this document shall have the same meaning as in the
Request for Proposal (“RFP”).

1. Accessing/ Purchasing of BID documents

(i) It is mandatory for all the bidders to have class-III Digital Signature Certificate (DSC)
and encryption Component (in the name of person who will sign the BID) from any of
the licensed Certifying Agency (Bidders can see the list of licensed CAs from the link
[Link]) to participate in e-tendering of National Highways Authority of India,
New Delhi.
DSC should be in the name of the authorized signatory as authorized Appendix III of the
submitted RFP. It should be in corporate capacity (that is in Bidder capacity / in case of
JV in the Lead Member capacity, as applicable). Please ensure the submission of
document certifying the class III DSC.

(ii) The Authorized Signatory holding Power of Attorney (POA) or the person
executing/delegating such POA shall only be the Digital Signatory. In other cases, the
Bid shall be considered non–responsive.

(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm /
Joint Venture with e-tendering portal of NHAI [Link] to have user ID &
password which has to be obtained free of cost.

Following may kindly be noted:

(a) Registration should be valid at least up to the date of submission of BID.
(b) BIDs can be submitted only during the validity of their registration with the
[Link]
Construction of Six-Lane Access Controlled Greenfield Highway from Katgaon village to Bale village section (North Bypass to
Solapur city) of Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the State of Maharashtra under NH(O)
Package- XVI (Km 0.000 to Km 30.080).
National Highways Authority of India Request For Proposal
(c) The amendments / clarifications to the BID document, if any, will be hosted on
the NHAI website ([Link] / NHAI e-tendering portal
[Link]
(d) If the firm / Joint Venture is already registered with e-tendering portal of NHAI,
Government of India and validity of registration is not expired the firm / Joint
Venture is not required a fresh registration.

(iv) The complete BID document can be viewed / downloaded from e-tender portal of NHAI
[Link] or [Link] from 02.09.2024 to 01.10.2024 (upto
1100 Hrs. IST).

(v) To participate in bidding, bidders have to pay a sum of Rs 1,00,000/- (Rupees One
Lakh only) as a cost of the RFP process (non-refundable) transmitted online.

2. Preparation & Submission of BIDs:

(i) Detailed tender documents for RFP may be downloaded from e-tender portal of
NHAI [Link] from 02.09.2024 to 01.10.2024 (up to 1100 Hrs. IST)
and tender may be submitted online following the instruction appearing on the
screen. A buyer manual containing the detailed guidelines for e-tendering is also
available on e- tender portal of NHAI, Government of India.

Bid must be submitted online only through e-procurement portal of NHAI

([Link] using the digital signature of authorized representative of
the Bidder on or before 01.10.2024 (upto 1100 hours IST).

(ii) The following documents shall be prepared and scanned in different files (in PDF or
RAR format such that file size is not more than 30 MB) and uploaded during the on-
line submission of BID.

A. Only Electronic Form (to be uploaded on the [Link] (Refer to

Clause 2.11.1 of the RFP)
I. Technical Bid

(a) Appendix IA (Letter comprising the Technical Bid) including Annexure-I to VI

and supporting certificates / documents. However, those Bidders, whose RFAQ
eligibility limit assessed by NHAI is not less than the estimated cost of the
Project, are not required to submit Annexure II to IV of Appendix-IA. If RFAQ
results are not valid on the deadline for submission of the bids, then they have to
submit Annexure II to IV of Appendix-IA also;
(b) Power of Attorney for signing the BID as per the format at Appendix-III;
(c) if applicable, Power of Attorney for Lead Member of Joint Venture as per the
format at Appendix-IV
(d) if applicable, Joint Bidding Agreement for Joint Venture as per the format at
Appendix-V;
Construction of Six-Lane Access Controlled Greenfield Highway from Katgaon village to Bale village section (North Bypass to
Solapur city) of Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the State of Maharashtra under NH(O)
Package- XVI (Km 0.000 to Km 30.080).
National Highways Authority of India Request For Proposal
(e) copy of Memorandum and Articles of Association, if the Applicant is a body
corporate, and if a partnership then a copy of its partnership deed;
(f) Copies of Applicant’s duly audited balance sheet and profit and loss statement
for preceding 5 years.
(g) if applicable, Certificate/Copy of RFAQ eligibility limit assessed by NHAI.
(h) Integrity Pact as per format given in Appendix VI shall be submitted by the
Bidder with the RFP Bid duly signed by Authorised signatory & shall be part
of the Concession Agreement;
(i) BID Security of Rs. 9.14 Crore (Rupees Nine Crore and Fourteen Lakh
only) in the form of Insurance Surety Bond (issued by Insurance Company
authorised by Insurance Regulatory and Development Authority of India in the
format at Appendix – VIII), Account Payee Demand Draft, Fixed Deposit
Receipt, Banker’s Cheque or Bank Guarantee (Including e-Bank Guarantee) in
the format at Appendix-II from a Scheduled Bank.
(j) Proof of online payment of Rs 1,00,000/- (Rupees One Lakh only) towards
cost of Bid Document transmitted online to NHAI.
(k) Deleted
(l) An undertaking from the person having PoA referred to in Sub. Clause-(b)
above that they agree and abide by the Bid documents uploaded by NHAI and
amendments uploaded, if any.
(m)Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-VII shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Concession Agreement.
(n) Copy of Registration from the Competent Authority as defined in Public
Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).

FINANCIAL BID

(o) Appendix-IB (Letter comprising the Financial Bid).

Self-Certification:

Self- certification by the Bidder that its Bid meets the Local Content requirement
for ‘Class – I Local supplier’/ ‘Class – II Local supplier’, as the case may be. The
Self-certification shall also have details of the location(s) at which the local value
addition is made. In case, bidder do not submit the aforesaid Certification, the
bidder will be summarily treated as ‘Non Local Supplier’.

In case of procurement for a value in excess of Rs. 10 crores, the ‘Class – I Local
supplier’ / ‘Class – II Local supplier’ shall have to provide a Certificate from the

Construction of Six-Lane Access Controlled Greenfield Highway from Katgaon village to Bale village section (North Bypass to
Solapur city) of Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the State of Maharashtra under NH(O)
Package- XVI (Km 0.000 to Km 30.080).
National Highways Authority of India Request For Proposal
Statutory Auditor or Cost Auditor of the Company (in case of Companies) or from
a practicing Cost Accountant or practicing Chartered Accountant (in respect of
Suppliers other than Companies) giving the percentage of Local Content upon
Construction of the Project.

B. Original (in Envelope) and Electronic form (to be uploaded on the

[Link] (Refer to Clause 2.11.2 of the RFP).

The Lowest Bidder shall submit the following documents physically before
issuance of Letter of Award (LOA) by the Authority:

(a) Original Power of Attorney for signing the Bid as per the format at Appendix-
III;
(b) If applicable, Original Power of Attorney for Lead Member of Joint Venture as
per the format at Appendix–IV;
(c) If applicable, Original Joint Bidding Agreement for Joint Venture as per the
format at Appendix–V;
(d) if applicable, Certificate/Copy of RFAQ eligibility limit assessed by NHAI
(e) BID Security of Rs. 9.14 Crore (Rupees Nine Crore and Fourteen Lakh
only) in the form of Insurance Surety Bond (issued by Insurance Company
authorised by Insurance Regulatory and Development Authority of India in the
format at Appendix – VIII), Account Payee Demand Draft, Fixed Deposit
Receipt, Banker’s Cheque or Bank Guarantee (Including e-Bank Guarantee) in
the format at Appendix-II from a Scheduled Bank.
(f) Deleted.
(g) Integrity pact on plain paper shall be submitted by the Bidder with the RFP Bid
duly signed by Authorized signatory & shall be part of the Concession
Agreement;
(h) Deleted
(i) An undertaking from the person having PoA referred to in Sub. Clause-(a)
above that they agree and abide by the Bid documents uploaded by NHAI and
amendments uploaded, if any.
(j) Original Statement of Legal Capacity as per format at Annexure V to Appendix
I.
(k) Original of experience certificates apostile at foreign origin, if any
(l) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-VII shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Concession Agreement.
(m) Copy of Registration from the Competent Authority as defined in Public
Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).

While submitting Bid Security via Account Payee Demand Draft or Banker’s
Cheque, it is to be ensured by the bidder that Account Payee demand draft or
Banker’s Cheque are submitting physically latest within 5 working days of the
Construction of Six-Lane Access Controlled Greenfield Highway from Katgaon village to Bale village section (North Bypass to
Solapur city) of Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the State of Maharashtra under NH(O)
Package- XVI (Km 0.000 to Km 30.080).
National Highways Authority of India Request For Proposal
Bid Due Date (upto 11:00 hours) to the following address placed in a sealed
envelope and bearing the identification “Construction of Six-Lane Access
Controlled Greenfield Highway from Katgaon village to Bale village section
(North Bypass to Solapur city) of Surat – Nashik – Ahmednagar – Solapur –
Akkalkot on HAM Mode in the State of Maharashtra under NH(O) Package-
XVI (Km 0.000 to Km 30.080)” [Address: National Highways Authority of
India, G 5 & 6, Sector-10, Dwarka, New Delhi – 110075]. Else the bid
submitted will be rejected.
(ii) The Lowest Bidder shall submit the original documents specified above in point no. 2
(ii) (B) together with their respective enclosures physically before the
issuance of Letter of Award (LOA) by the Authority and seal it in an envelope and
mark the envelope as “Bids”. Lowest Bidder (including all its Consortium Members)
failing to submit the original documents required as per above shall be unconditionally
debarred from bidding in NHAI projects for a period of 5 years. The said envelope shall
clearly bear the name of the Project and name and address of the Bidder. A receipt
thereof should be obtained from the below mentioned person.

ATTN. OF : Shri. Rajneesh Kapoor

DESIGNATION : Chief General Manager (T)
ADDRESS : National Highways Authority of India,
G-5&6, Sector-10, Dwarka, New Delhi-
110075
Phone No. : 011-25074100/200 (Extn. 1004)
E-MAIL ADDRESS : rajneeshkapoor@[Link]

(iii) The Bidder shall upload scanned copies of the documents as specified in point
nos.2(ii)(A)&(B) above on the [Link] before 1100 hours Indian Standard
Time, on the Bid Due Date. In the event of any discrepancy between the original and the
copy (in electronic form), the original shall prevail.
(iv) It may be noted that scan copies can be prepared in different file format i.e. PDF and/ or
RAR only. The Bidders can upload a single file of size of 30MB only but can upload
multiple files.

3. AMENDMENT OF RFP:
Any Addendum to the RFP shall be uploaded only on the [Link]
(Refer Clause 2.9.2 of the RFP)

4. MODIFICATION/SUBSTITUTION/WITHDRAWAL OF BIDS (Refer

Clause 2.14.3 of the RFP):

i. The Bidder may modify, substitute or withdraw its e- Bid after submission prior to
the Bid Due Date. No Bid can be modified, substituted or withdrawn by the Bidder
on or after the Bid Due Date & Time.
ii. For modification of e-Bid, Bidder has to detach its old Bid from e-procurement
portal and upload / resubmit digitally signed modified Bid. For withdrawal of Bid,
a Bidder has to click on withdrawal icon at e-procurement portal and can withdraw
Construction of Six-Lane Access Controlled Greenfield Highway from Katgaon village to Bale village section (North Bypass to
Solapur city) of Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the State of Maharashtra under NH(O)
Package- XVI (Km 0.000 to Km 30.080).
National Highways Authority of India Request For Proposal
its e-Bid. Before withdrawal of a Bid, it may specifically be noted that after
withdrawal of a Bid for any reason, Bidder cannot re-submit e-Bid again.

5. OPENING AND EVALUATION OF BIDS (Refer to Clause 3.1 of the RFP):

(i) The Authority shall open documents of the Bid received in electronic form as
mentioned in point nos. 2(ii)(A) &(B) at 1130 hours Indian Standard Time on
03.10.2024, online, in the presence of the Bidders who choose to attend. The
Authority will subsequently examine and evaluate the Bids in accordance with the
provisions set out in the RFP.

DISCLAIMER
The Bidder must read all the instructions in the RFP and submit the same
accordingly.

Construction of Six-Lane Access Controlled Greenfield Highway from Katgaon village to Bale village section (North Bypass to
Solapur city) of Surat – Nashik – Ahmednagar – Solapur – Akkalkot on HAM Mode in the State of Maharashtra under NH(O)
Package- XVI (Km 0.000 to Km 30.080).