Allotment POIICII 1991

S&GAD Plimah
Amended 111110 02.05-2018
 Allotment Policy 2018

POLICY GOVERNING ALLOTMENT OF GOVERNMENT RESIDENCES

1. This policy will supersede all previous letters / instructions I policy governing the
allotment of Government owned residential accommodation issued from time to time.

2. Details of various types of Government owned residences in different GORs/Colonies

at Lahore and the Government servants who are entitled to these residences are given
in (Appendix-1).

3. Houses listed in (Appendix-11) are at the disposal of Lahore High Court for allotment to
Honorable Judges and other senior officers of judiciary. Allotment of these houses shall
be made by the Lahore High Court, Lahore.
4. Houses listed in (Appendix-Ill) are reserved for the Chief Minister, Ministers of the
Cabinet, Speaker and Deputy Speakers of the Provincial Assembly. Administrative
control of the Speakers and Deputy Speakers Houses would rest with the Secretary
Provincial Assembly.

5. Houses listed in (Appendix-IV) are designated houses forthe Chief Secretary, Inspector
General of Police, DIG Lahore Range, Commissioner, Lahore Division, Lahore, District
Coordination Officer, Lahore and SSP, Lahore. The administrative control of these
houses shall rest with the Estate Office.

6. The Additional Chief Secretary, Government of the Punjab shall be the competent
authority for allotment of Government owned accommodations at Lahore other than
those which have been placed under the administrative control of the Lahore High
Court, Secretary, Provincial Assembly Punjab and District Coordination Officer, Lahore.
He may delegate powers of allotment / exchange of certain categories of houses to
any other officer of the Provincial Government, The Additional Secretary (Welfare),
Government of the Punjab, shall be the Competent Authority for allotment of 2-room
junior and single room accommodations.
7. Only the Govt. servants posted at the Principal Seat, Lahore High Court, Lahore, Punjab
Civil Secretariat i.e. borne on the cadre strength of S&GAD and Provincial Assembly of
Punjab, posted at Lahore, are eligible for allotment of Government owned
accommodation. A Govt. servant who is transferred out of Lahore or out of the
institutions referred above will lose his eligibility after expiry of the period for which
he or his family can retain possession of the residential accommodation as specified in
para-33.

7. A In case of non-availability of Government accommodation for allotment, the

employees of Punjab Civil Secretariat, borne at the cadre strength of S&GAD, shall be
entitled for the facility of House Requisition as per their entitlement, after obtaining
an eligibility certificate issued by the Estate Office, S&GAD through approval of the
Additional Secretary (Welfare), S&GAD. A government servant who is transferred out
of Lahore or is no more serving at the cadre strength of S&GAD in Punjab Civil
Secretariat will lose his eligibility or facility of house requisition after three months of
the date of his transfer. Moreover, if an occupant of a government residence from the
pool of residences of S&GAD intends to get benefit of the facility of house requisition,
he/she will have to handover the possession of his/her allotted residence to Welfare
Wing, S&GAD and obtain the above said eligibility certificate issued by the Estate
Office, S&GAD through approval of the Additional Secretary (Welfare). In case of
availing the facility of House requisition/Self hiring, the said officer/official shall not be
entitled to house rent allowance.

8. All the Sub Divisional Officers of the GORs and Colonies will be the custodian of
property situated in their respective areas.

9. All Government servants seeking official residential accommodation will get

themselves registered with the Estate Office through their departments on the prescribed
 Allotment Policy 2018

form given in (Appendix-V). The Estate Office shall maintain a list of all Government
servants who get themselves registered and will issue a registration number. The list will
be prepared on the basis of the date of registration. If two or more persons get themselves
registered on the same date, the senior amongst them on the basis of appointment to a
post in the basic scale of entitlement to the particular category of residence will rank
higher than the others.

10. The officer/official posted against technical quota or on deputation basis in Punjab Civil
Secretariat shall not be eligible for registration unless he/she completes two years'
service tenure against such technical/ deputation post.

REGISTRATION

11. If a Government servant who registers himself is transferred back to Lahore within a
period of eight months, he/she would not be required to get himself / herself
registered with the Estate Office afresh.

12. If a Government servant, eligible for allotment out of pool of S&GAD and registered
with the Estate Office, S&GAD for allotment, is transferred out of Lahore before a
house is allotted, he / she will retain the same registration if he / she is transferred
back to Lahore within eight months after his / her transfer out of Lahore.

13. Every Government servant who is allotted a house, shall at the time of allotment give
a certificate signed by the Head of Office where he is serving stating that he has not
been transferred out of Lahore after the date of registration. The allotment in his name
shall be cancelled if on verification it is found that he was transferred out of Lahore
after the date of registration and before allotment. The Government servant whose
allotment is cancelled due to this reason may get- himself registered afresh.

14. A Government servant desires registration for allotment will apply through his Head of
Department and subsequent correspondence with the Estate Office will also be made
through his Departmental Head. The-Estate Office will not entertain any application or
reference submitted directly by. a Government servant.

ALLOTMENT

15. The Provincial Government has no legal obligation to provide residential

accommodation to any Government servant and no Government servant has any
vested legal right or claim to the allotment of Government owned residential
accommodation.

16. The allotment of Government owned residential accommodation will be made on the
principle of 'first come first served' basis in accordance with the list maintained by the
Estate Office referred to in para-9.

17. No above entitlement allotment is permissible in any policy scheme. The limits of
entitlement are given in (Appendix-VI).

18. Below entitlement allotment on out of turn basis is permissible temporarily only for
the officers of BS-20 and above. The Competent Authority before making such
allotment shall keep in view the pressing circumstances of the applicant alongwith the
documentary evidence submitted by the applicant in this regard.

19. As per advice of the Law Department, the Government can cancel any allotment order
issued subject to vacation basis without any show cause notice provided the new
allottee has not taken over possession of the allotted house

20. If a Government servant does not occupy a newly allotted residence within 10 days of
its availability for occupation, his allotment will be cancelled after a show cause notice
and his name will be removed from the registration list. However, such Government
servant can get himself registered afresh with the Estate Office in the relevant
category.
 Allotment Policy 2018

21. If a Government servant is transferred out of Punjab before taking possession of the
allotted house, his allotment / exchange shall stand cancelled automatically.

22. If a Government servant is transferred out of Lahore before taking possession of the
allotted house, his allotment / exchange shall stand for a period of one year.

23. All allotment orders issued by the Estate Officer will be countersigned / verified by the
Additional Secretary (Welfare), S&GAD.

SURRENDERING AND DECLINING OF ALLOTMENT

24. No Government servant will be allowed to surrender the allotment in favour of any
particular person. Allotment of a Government servant who offers to surrender his
accommodation in favour of a particular person shall be cancelled and the said
accommodation shall be allotted to the next eligible candidate in accordance with the
list maintained by the Estate Office.

a) If a 'A' or 'B' type Government residence is declined by a candidate, he would not

be offered any other Government residence before a period of 6-months. And if a
house is declined twice by the same candidate, he would be placed at the bottom
in the respective seniority list.

b) If a Government residence is declined by a candidate once, he would not be offered

any other Government residence during one year upto C-category and if a house is
declined twice by the same candidate, he would also be placed at the bottom in
the respective seniority list.

25. If any allottee becomes entitled to better category, of accommodation, he should get
himself registered with the Estate Office and will be registered as a fresh applicant for
the better category of accommodation.

HARDSHIP SCHEME

26. Government reserves the right to make out of turn allotment to any Government
servant or family of a deceased Government servant on administrative consideration
or in extreme hardship cases ion the grounds of physical disability or chronic disease of
a government servant himself/herself or his/her family members for the reasons to be
recorded in writing. The Estate Officer shall maintain a separate list of Government
servants who apply for out of turn allotment on extreme hardship basis. A Committee
comprising the Additional Chief Secretary (Chairman), Secretary (Services) (Member),
Additional Secretary (Welfare) (Member) and Estate Officer (Secretary/Member) will
determine the case on management need basis/extreme compassionate
grounds/physical disability / serious illness etc. The out of turn allotments for the
reasons explained above will be made upto a maximum of 20% of the residences falling
vacant in each category in a way that 10% quota may be consumed by already existing
Hardship Committee and 10% for the allotments approved by the Chief Minister,
Punjab.

27. INFORMER SCHEME

Any Government servant entitled to allotment of residence, out of the pool of S&GAD
and registered with the Estate Office in the category of his/her entitlement, will be
allowed allotment of a residence on out of turn basis, if he/she identifies three illegal
occupants and actively engages himself/herself in the proceedings resulting in
cancellation of allotment of allottees who had inducted illegal occupants into these
residences. This scheme is restricted upto C type residences.

28. PRIOR RIGHT TO ALLOTMENT:

The following officers shall have prior right to allotment: -
1. Additional Chief Secretary, Government of the Punjab.
 Allotment Policy 2018

2. Chairman, Punjab Public Service Commission.

3. Chairman, Planning & Development Board.

4. Chairman, Chief Ministers Inspection Team.

5. Secretaries to Government of Punjab.

6. Members, Board of Revenue, Punjab.

7. Special Secretaries to Government of the Punjab, who are working in BS-20.

29. DESIGNATED RESIDENCES:

Those officers, who are occupying designated houses and as a result of their transfers, are
required to vacate the designated houses, if entitled for a house at Lahore, will be given
preference over other applicants of their equivalent or lower entitlement, provided that
designated house is vacated within a period of two months and this period shall not be
extended further in any case.

30. PARENT CONCESSION SCHEME:

In case of single room, 2-rooms junior and 2-rooms senior accommodation:

a) The allottees on their retirement will be entitled to have their allotments transferred
in the names of their real sons / daughters, belonging to the eligible department only
and is serving in Basic Scale equivalent or higher than required for the allotment of the
Government residence subject to rent clearance and all utility bills. The retiring
Government servant should apply for such allotment within a period of one year
before his / her retirement.
b) The real son / daughter who is a Government servant and is serving in the Basic Scale
equivalent or higher than that required for allotment of the accommodation occupied
by his / her parent will have a prior rightfor the allotment of the same house in case
of death of a original allottee duringservice

c) Government servants inducted under Rule 17-A of Punjab Civil servants (Appointment
and Condition of Service), Rules, 1974, will be entitled to transfer allotment of single
room, 2 room junior and 2 room senior houses, under parent concession scheme,
provided the accommodation is according to or below their entitlement and they are
inducted into service within permissible period of retention of the accommodation
under CSR 5.45.

31.SPOUSE SCHEME:

Government may, in case of death or retirement of a Government servant, transfer his

/ her accommodation in the name of spouse of the deceased/retired Government
servant provided that they are living jointly in the said house and all utility bills are paid
up-to-date. Furthermore, the spouse should be a Provincial Government servant
serving in Basic Pay scale equivalent to or higher than that required for allotment of
the same Govt, residence. The spouse scheme is restricted from single room to 2-room
senior categories only. Moreover, if a Government servant is an allottee of
Government accommodation, his/her spouse being a Government servant shall have
no right for allotment of Government accommodation. If he/she has already been
allotted Government accommodation, the said residence must be surrendered.
Provided that if both Government Servants are related to each other as spouse and
are posted at two different stations; they shall be entitled for provision of Government
accommodation at their respective station, subject to policies applicable in each case.

32. EXCHANGE / MUTUAL EXCHANGE OF RESIDENCES:

a) Exchange / mutual exchange of only the allotments made according to or below

entitlement, may be allowed by the Additional Secretary (Welfare).
 Allotment Policy 2018

b) The request of the allottees against whom any dues / rent / utility bills, etc., are
pending will not be considered for exchange.

c) The exchange of residences of the same category shall be at the discretion of

Government subject to clearance of house rent and all utility bills. No Government
servant, except in hardship cases, will be allowed to exchange his/her government
residence before 3 years of its physical occupation and 3 years prior to his/her
superannuation. Moreover, the allottees of Govt, residences, belonging to eligible
departments only, shall be allowed exchange of Government residences.

d) Application for exchange of residence will be considered on first come first served basis
and the Government servants, desirous of exchange of residences, will have to get
themselves registered in the relevant category with the Estate Office for the purpose.

e) If two allottees are desirous to exchange their residences mutually, such mutual
exchange shall be at the discretion of Government provided that none of the allottees
is retiring within 3 years of exchange of Govt, residences and the period of physical
occupation of the existing residences is not less than 3 years subject to clearance of
house rent and all utility bills. Such allottees will have to occupy the exchanged
residences within 10 days of the orders of exchange failing which their allotments will
stand cancelled automatically. Furthermore, the allottees of Govt, residences, who
have been allotted residences before adoption of Allotment Policy, 1997, belonging to
eligible departments only, shall be allowed mutual exchange of residences.
f) If turn of an officer is matured and a residence as per his entitlement is not available,
he/she shall be allotted a below entitlement reidence. This residence shall be
exchanged with an entitled residence as and when it becomes available in each case.

33. RETENTION:

As per Rule 5.45 of CSR (Punjab) which is reproduced below

Where a Government servant-,to whom a residence has been allotted dies, or

dismissed or removed or resigns or retired from service or proceeds for training
abroad or is transferrEd out of the station where the residence is located,
he/his family shall be entitled to retain it for the period specified below against
each case:

In the event of death of an allottee, his/her

spouse may be granted permission to retain
the Govt, residence till the date on which
the deceased Government servant would
have retired on attaining the age of
(a) ln case ofdeath: (i)
superannuation. The Government residence
will be treated as rent free accommodation
during the permissible period of extension
i.e. from the date of death till date of
superannuation of deceased allottee.

In case widow herself is government servant

and her husband was an authorized
occupant, she shall be allotted the same
residence provided that the widow is serving
in basic scale equivalent to or higher than
that required for allotment of the same
house.

In case the house is above her entitlement,

she shall be allotted an alternate
government residence as per her
 Allotment Policy 2018

entitlement, on out of turn basis, provided

that while living jointly in the subject house,
house rent allowance is not being drawn by
the spouse and all utility bills are paid up-to-
date.

In case there is no widow, the family i.e. son

or daughter (whose maximum age shall not
more than twenty years), if any, may be
allowed to retain official accommodation for
a period of five years or till the date on
which the Government servant would have
retired on superannuation whichever is
earlier.

Provided that where the residence is a

designated house in the above cases,
Government shall be responsible for
immediate arrangement of alternate
(iv)
accommodation for the widow / family of
the deceased Government servant, who dies
while residing in such designated residence;
for the period specified above.

In case of in-service death of a Government

servant, belonging to an eligible department,
in accidents, sectarian violence! bomb-blasts
/terroristst activities and he/she is not an
(v) allottee/occupant of a Government owned
house, his/her family may be allotted a
Government owned house, according to
his/her entitlement, on out of turn basis, till
the date of his/her superannuation.

In case of dismissal,
removal, resignation,
(b) For a maximum period of two months.
retirement from service,
or transfer:

Permission may be granted to retain the

accommodation on payment of normal rent
upto 6-months at the discretion of the
Government provided that the retired
If further retention of allottee submits a Surety Bond on Stamp
the residence is Paper worth Rs.100/- undertaking that
(c) required, in the event of he/she shall vacate the official residence
retirement of an after expiry of the permissible extension.
allottee: This Surety Bond will be signed by two other
allottees of the Government residences as
Guarantors". In case of violation, the
allotment of the 'Guarantors shall be
cancelled as a penalty without any notice.

In case of (i) At Lahore For a maximum period of

transfer/deputation to a three years.
(d) Semi-Government! (ii)Out of Lahore but within Punjab
Autonomous Body!
Project or For a maximum period of two years
 Allotment Policy 2018

Provincial/Federal (iii) Out of Punjab For a maximum period

Government Agency: of one year

(provided his/her family lives in the official

residence during the period)

- For a maximum period of two years,

In case of training within
provided his/her family lives in the official
(e) the country and leave /
residence during the period and rent is paid
extra-ordinary leave:
either through salary or challan.

In case of training! For a maximum period of three years

(f) deputation abroad and provided his/her family lives in the official
Ex-Pakistan leave residence during the period.

Any Officer of the rank/status of Secretary, Additional Secretary and deputy

Secretary to Provincial Government, whose cadre posts exist in S&GAD,
Government of the Punjab, on his/her out of Lahore or out of Province transfer
can retain an allotted official residence for a period of Three Years which may be
extended for further period of Two Years, after approval of the Chief Secretary,
in extreme social hardship cases. There shall be no extension granted beyond
three years generally and beyond five years in specific cases of social hardships,
under any circumstance,

fan officer is transferred out of Lahore and posted as DCO/DPO and District &
Sessions Judge to any District of the Punjab, he]she will be entitled to retain
allotted / occupied government accommodatiônon the pool of S&GAD, other
(h) thai designated house, for a maximum period of 3 years (inclusive grace
perio ii on prescribed deduction of rent,/ allowances for both the houses from
his / hr salary each month, provided his/her family lives in the official residence
during te period.

If a Govei- :ment servant of anligible department is transferred out of Lahore,

he/she wil e entitled to retain official residence for a maximum period of two
(i) years (inclus.,e grace period), provided his/her family lives in the official
residence dut ig the period. In all other cases, allotment shall be cancelled after
8-months.

34. CONTRACT EMPLOYEES

No re-employed person sall be entitled to the allotment or retention of an official

accommodation beyond the permissible retention period allowed on
retirement/superannuation.

35. EJECTMENT AND RECOVERY ILF POSSESSION:

a) The following categories of eccupants come within the definition of unauthorized

occupants:

i. Government servants or their farilies retaining Government accommodation beyond

permissible period as given in par 33.
ii. Occupants in possession of a Govert rnent residence without proper allotment order.

iii. Occupants who create nuisance for Ice inhabitants of that locality.
iv. Allottees who themselves or theirfanies do not physically reside in the house allotted
to them, after having taken over ther)ossession, for a continuous period exceeding
three months.

V. Allottees who induct other persons ' the allotted house and the persons so inducted.
 Allotment Policy 2018

vi. Allottees who default in payment of house rent for more than 3 months.

vii. Allottees using officially allotted accommodation for the purpose of any commercial
activity.

viii. Occupants who refuse to provide information, relating to allotment and occupation of
Government accommodation, to the officers mentioned in para 35(b).

b) An un-authorized occupant will be liable for ejectment. The possession will be

recovered in the following manner under Punjab Government Lands & buildings
(Recovery of Possession) Ordinance, 1966. Additional Secretary (Welfare), Estate
officer, Rent Collector / Section Officer (Welfare-IV), Special Judicial Magistrate,
Deputy Superintendent of Police (Sèurity), Punjab Civil Secretariat and Sub Divisional
Officers concerned are the officers authorized by the Government under Section 9 of
the Ordinance to proceed, inquire and recover the possession, to evict an
unauthorized occupant or to recover rent etc.
c) In case it comes to the notice of the Estate Office that an occupant is an unauthorized
occupant as defined above, the Estate Officer or any other person designated by the
Additional Secretary (Welfare) shall have an inquiry conducted under Rule 5 of the
Ordinance to determine whether or not the occupant is an un-authorized occupant.
Such an occupant shalt be:

i. Called for personal hearing before Estate Officer or any other officer
designated by the Additional Secretary (Welfare) for this purpose who, after
due inquiry, shall announce his findings

ii. The person affected by findings of the inquiry may prefer an appeal before the
Additional Secretary (Welfare) within 7-days of announcement of findings of
the inquiry.

iii. If it is established that the occupant is an unauthorized occupant, a notice shall

be erved on him asking him to vacate the residence within 14 days of the
rec !ipt of such notice. In case he fails to vacate the residence in 14 days, he
sh :11 be forcibly ejected and cost of ejectment will be recovered under Section
7 zf the Ordinance

iv. For the purpose of ejectment of unauthorized occupant, the orders will be
issued by the Additional Secretary (Welfare) to the Special Judicial Magistrate
to proceed under Section 5, 6 & 7 of the said Ordinance.
V. To execute orders issued under Section 35 (c)(iv), the Special Judicial
Magistrate will be assisted by the D.S.P.(Security), Civil Secretariat and the
trce at his disposal. He may also seek further force under Section 6 of the
Ordinance from the Police Station of jurisdiction where he is executing the
orders.
vi. If, after spot inquiry jointly conducted by the Estate Officer and the Special
Judicial Magistrate, it is established that the accommodation is occupied by
illegal occupants then the officers after recording reasons and in addition to
initiation of ejectment proceedings, may immediately get disconnected water,
power and Sui Gas connections of the accommodation.

36. RENT MATTERS

a) All rent matters in respect of houses on the pool of S&GAD will be dealt under section
8 of the Ordinance through the Rent Controller / Section Officer (Welfare-IV).

b) All Government servants occupying residences will be bound to get house rent
deducted from their salaries, as payable according to the rules. Rent/ Penal rent of an
allotted and occupied residence will be the first charge on the salary of the allottee.
 Allotment Policy 2018

c) All Government servants occupying official residences will be responsible for supplying
information regarding deduction of rent from their salaries to the Sub Divisional Officer
of their respective Colony / GOR who will send a quarterly consolidated report
regarding recovery of the rent to the Rent Controller.

d) In case a Government servant does not occupy an allotted accommodation for more
than ten days after its availability on vacation his allotment will be cancelled.

e) A Government servant occupying a house unauthorizedly and illegally will be charged

penal rent @ 60% of his basic salary.

f) The rent / penal rent will be charged even during the pendency of Court cases as per
advice of the Law Department.

g) In case of payment of outstanding arrears of rent/penal rent against an allottee, the

Additional Chief Secretary, Government of the Punjab, shall be the Competent
Authority to allow payment of arrears of rent/penal rent in instalments without any
interest.
The Government may, from time to time, make further rules/policy/ amendments to
carry out purposes of this policy. It is being issued with the approval of Chief Minister, Punjab.

(DANISH AFZAL)
Additional Secretary (Welfare)
S&GAD