Assessment of Professional Competence P R E S E N TAT ION
Case Study Topic :
Commercial Challenges on Descoping
Pathway : Quantity Surveying and Construction
APC Session : May 2025
Name : Saneej Ahamed Mohamed Mohideen
Professional Number : 0903473
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Case Study
1. Introduction
2. My Approach
PRESENTATION
3. My Achievements
AGENDA
4. Conclusion
5. Competencies Achieved
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1. Introduction
Project Summary
Description Details
Employer › Confidential.
Cost Consultant › Confidential.
Project Management Consultant › Confidential.
Lead Design Consultant › Confidential.
Main Contractor › Confidential.
Contract Value › 92 Million.
Form of Contract › Bespoke.
Procurement Route › Traditional Lumpsum
Location › Dammam, KSA
Project Duration › Jan 2024 - Jan 2026
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1. Introduction
Project Details
40 Ready Built Factory (RBF) Units
⤹ Second Industrial City, Dammam, KSA
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1. Introduction
Background of the Key Issue
▪ Project included 40 Ready Built Factory (RBF) units, split into: RBF RBF
❑ Scope A: 25 units
❑ Scope B: 15 units
25 15
▪ Originally, each scope was planned to have its own contract.
▪ To save time and costs, Scope B was merged into Scope A’s contract via an addendum.
▪ Contractor’s familiarity with the project and lower overall bid price.
▪ BOQs for Scope A and Scope B remained separate, causing:
❑ Scope A units to be cheaper.
❑ Scope B units to be more expensive.
▪ Due to budget constraints, the client needs to de-scope a small part of the project scope. but they are
unsure where to make the adjustments. I recommended descoping 5 RBF units to keep the project on track.
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2. My Approach
Proposed Options
Options Analyzed:
✓ Option 1: De-scoping 5 RBF units from Scope A
• Initiate this work later with same contractor
✓ Option 2: De-scoping 3 RBF units from Scope A and 2 RBF units from Scope B
• Distributing the adjustment across both scopes.
✓ Option 3: De-scoping 5 RBF units from Scope B
• Keeping Scope A unchanged.
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2. My Approach
Option 1 A
De-scoping 5 RBF units from Scope A, Initiate this work later with same contractor.
Advantages
▪ Strengthens the employer-contractor relationship by addressing contractor concerns and reducing
potential disputes.
Disadvantages
▪ Increased project costs, as the higher-priced Scope B units replace the lower-cost Scope A units.
▪ Inefficiencies and added expenses from shifting resources and restarting work in Scope B.
▪ Potential project delays due to resource reallocation, work stoppages, and Scope B’s slower progress.
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2. My Approach
Option 2
A B
De-scoping 3 RBF units from Scope A and 2 RBF units from Scope B,
distributing the adjustment across both scopes. +
Advantages
▪ Creates a balanced solution that addresses both employer and contractor interests, leading to a more positive
working relationship.
▪ Minimal impact on the project schedule, as it involves less disruption compared to Option 1 and allows work to
continue more smoothly.
Disadvantages
▪ Slight cost increases for both parties due to adjustments in Scope A and Scope B, which need to be evaluated
against the benefit of reduced delays.
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2. My Approach
Option 3 - (Recommended) B
De-scoping 5 RBF Units from Scope B While Keeping Scope A, Unchanged
Advantages
▪ Cost Savings: De-scoping Scope B, eliminates the higher-cost units, providing direct financial benefits to the
employer.
▪ Reduced Complexity: Removing work from the less completed Scope B (5%) avoids challenges in managing its
completion.
▪ No Expected Delays: Since Scope A (40% complete) remains unchanged, the project timeline is more likely to
stay on track.
Disadvantages
▪ Potential Impact on the Contractor’s Business: Since Scope B has higher-priced units, de-scoping it may reduce
the contractor’s profit margin. However, this is unlikely to significantly harm the employer-contractor relationship.
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2. My Approach
Final Decision
After conducting a quantitative analysis of the three options, I assessed their impact on cost, project
timeline, and quality. The results of this evaluation are summarized in the table below.
Finally, we have chosen the option 3 with the acceptance and
approval of the client and de-scoped 5 RBF units from scope B.
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3. My Achievements
Achievements
My achievements in this project were significant with key highlights including:
▪ Kept project on budget and schedule by removing 5 factory units.
▪ Saved costs by choosing cheaper Scope A units.
▪ Built trust with client and contractor through fair negotiations.
▪ Improved skills in contract changes and cost management.
▪ Enhanced teamwork with weekly stakeholder meetings.
▪ Strengthened decision-making with quantitative cost analysis.
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4. Conclusion
Key Issue:
▪ Budget limits forced the client to de-scope a small part of the project scope.
▪ Client was unsure which parts to cut.
My Suggestions:
▪ Proposed removing 5 RBF units to address budget constraints.
▪ Suggested descoping 5 RBF units from Scope B.
▪ Aimed to keep the project on schedule and within budget.
Lessons Learned:
▪ Detailed tender documents ensure accurate pricing and avoid disputes.
▪ Weekly stakeholder meetings align teams and prevent issues.
▪ Strategic procurement choices cut costs and minimize risks.
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5. Competencies Achieved
Core Technical Optional Technical Mandatory
Contract Practice Contract Administration Ethics, Rules of Conduct and
Professionalism
Project Finance - Client Care
Quantification and Costing - Communication and
Negotiation
Procurement and Tendering - Conflict Avoidance,
Management
and Dispute resolution
procedures
Construction Technology and - Diversity, inclusion and
environmental services teamworking
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Case Study Presentation
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