Data Analysis Management Procedure
This document is controlled by:
Sogreat Electronic Technology (M) Sdn. Bhd. (1394609-M)
4 Jalan Mega 1/9
Taman Perindustrian Nusa Cemerlang
79200, Iskandar Puteri,
Johor Darul Takzim,
Malaysia.
T (+607) 5950819
It is user's responsibility to assure that only the latest revision of this standard is used
Sogreat Electronic Technology Document
(Malaysia) SDN BHD SD-DC-P-15 Department QA Department
Number
Data Analysis Management Procedure Version A0
Summary
The Data Analysis Management Procedure ensures accurate collection, secure storage, effective analysis, and clear
reporting of data to support evidence-based decisions and continuous improvement.
Benefits
Improves decision-making through reliable, data-driven insights.
Identifies performance trends and potential risks early.
Supports compliance with quality and industry standards.
Enhances operational efficiency and resource allocation.
Provides a factual basis for corrective and preventive actions.
Strengthens customer satisfaction through performance tracking.
Facilitates continuous improvement initiatives.
Approval Section
Prepared By Approved By Acknowledge By
Name: Name: Name:
Position: Position: Position:
Department: Department: Department:
Date: Date: Date:
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Sogreat Electronic Technology Document
(Malaysia) SDN BHD SD-DC-P-15 Department QA Department
Number
Data Analysis Management Procedure Version A0
Document Revision History
No Revision Effective
Rev Modification Details Revised By
. Date Date
03.01.202
1. A0 02.01.2025 Initial release for IATF 16949 certificate Afiq
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Sogreat Electronic Technology Document
(Malaysia) SDN BHD SD-DC-P-15 Department QA Department
Number
Data Analysis Management Procedure Version A0
1. Purpose
To establish a standardized process for collecting, analyzing, and reporting data to support decision-making,
performance improvement, and compliance with applicable standards and regulations.
2. Scope
This procedure applies to all data collected within Sogreat related to operations, quality, customer satisfaction,
supplier performance, financial performance, safety, and environmental monitoring.
3. References
ISO 9001 / IATF 16949 — Clause 9.1.3 (Analysis and Evaluation)
Company Quality Management Policy
Continuous Improvement Procedure
4. Definitions
Data Analysis: The process of examining raw data to identify trends, patterns, and actionable insights.
KPI (Key Performance Indicator): Quantifiable measure used to evaluate performance against objectives.
Data Owner: The person responsible for the accuracy, integrity, and security of specific datasets.
5. Responsibilities
Role Responsibility
Top Management Review data analysis results during management reviews
Department Heads Ensure relevant data is collected and submitted for analysis
Data Analysts / QA Dept. Compile, analyze, and report data
IT Maintain data storage and security systems
All Employees Provide accurate data in a timely manner
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Sogreat Electronic Technology Document
(Malaysia) SDN BHD SD-DC-P-15 Department QA Department
Number
Data Analysis Management Procedure Version A0
6. Procedure
6.1 Data Collection
1. Identify data sources (internal records, customer feedback, production data, financial data, etc.).
2. Ensure data is collected using standardized methods and tools.
3. Verify data accuracy before analysis.
6.2 Data Storage & Security
Store data in secure physical or electronic repositories.
Restrict access to authorized personnel only.
Back up digital data regularly.
6.3 Data Analysis
Select appropriate analysis methods (statistical tools, trend analysis, Pareto charts, etc.).
Compare results against KPIs, targets, and historical data.
Identify trends, variances, and areas for improvement.
6.4 Reporting & Communication
Prepare periodic reports (monthly, quarterly, annually).
Communicate findings to relevant stakeholders.
Include recommendations for improvement based on analysis.
6.5 Action & Follow-up
Implement corrective and preventive actions based on findings.
Monitor the effectiveness of actions taken.
6.6 Review & Improvement
Review the data analysis process annually for effectiveness.
Update procedures, tools, and KPIs as necessary.
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Sogreat Electronic Technology Document
(Malaysia) SDN BHD SD-DC-P-15 Department QA Department
Number
Data Analysis Management Procedure Version A0
7. Records
Record Responsibility Retention Period
Data Analysis Reports QA / Data Analyst 3 years
KPI Tracking Sheets QA Dept. 3 years
Action Plan Logs Department Heads 3 years
8. Basic Quality & Problem-Solving Tools
Pareto Chart – Identifies the most significant factors in a dataset (80/20 rule).
Cause-and-Effect Diagram (Ishikawa/Fishbone) – Finds root causes of issues.
Histogram – Shows data distribution.
Control Charts – Monitors process stability over time.
Scatter Diagram – Examines relationships between variables.
Check Sheet – Structured data collection form.
Flowchart / Process Map – Visualizes processes to identify inefficiencies.
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