Event Name
Event Date
Event Location
Item 1 (Food & Bev)
Item Budget Estimate Actual Funding Source
Product 1 GTF/State
Product 2
Product 3
Product 4
Product 5
Total $0.00 $0.00 $0.00
Item 2 (Decor)
Item Budget Estimate Actual Funding Source
Product 1
Product 2
Product 3
Product 4
Product 5
Total $0.00 $0.00 $0.00
Item 3 (Supplies & Marketing)
Item Budget Estimate Actual Funding Source
Product 1
Product 2
Product 3
Product 4
Product 5
Total $0.00 $0.00 $0.00
Item 4 (Miscellaneous)
Item Budget Estimate Actual Funding Source
Product 1
Product 2
Product 3
Product 4
Product 5
Total $0.00 $0.00 $0.00
Total Costs $0.00 $0.00 $0.00
Over/ Under to Budget $0.00
Over/ Under to Estimates $0.00
000000EVENT TITLE - BUDGET TEMPLATE |
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Budget Planning Checklist
In your initial event planning stages, you will first determine goals for the event and then your budget. In the budget planning stages, account for every possible
expense you can think of - that way, you shouldn't have many surprises at the end of your event.
Event Category Quantity Expense Total Expense Notes
Event Space
Room rental $0.00
Overnight accommodations $0.00
Set-up Charges $0.00
Clean-up Charges $0.00
Electrical Charges $0.00
Wifi Charges $0.00
Rental of: $0.00
Chairs $0.00
Tables $0.00
Podium $0.00
Lighting $0.00
Tent $0.00
Canopy $0.00
Coat check $0.00
Electrical generators $0.00
Linens $0.00
Total Event Space Expenses $0.00
Food Service
Mid-morning break $0.00
Mid-afternoon break $0.00
Breakfast $0.00
Lunch $0.00
Dinner $0.00
Cocktails $0.00
Liquor $0.00
Wine $0.00
Beer $0.00
Sodas/Waters $0.00
Food give-aways $0.00
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Table linens $0.00
Table service $0.00
Utensils/Plates/Glassware $0.00
Gratuities $0.00
Food tasting $0.00
Total Food Service Expenses $0.00
Equipment Rental
Risers $0.00
Booths $0.00
Staging $0.00
Flooring/Carpet $0.00
Ropes/Stanchions $0.00
Portalets $0.00
Wash stations $0.00
Fencing $0.00
Trash receptacles $0.00
Total Equipment Rental Expenses $0.00
Décor
Flowers $0.00
Plants $0.00
Table decorations $0.00
Corsages/Boutonnieres $0.00
Candles $0.00
Balloons $0.00
Other decorations $0.00
Total Décor Expenses $0.00
Printing/Design
Designer's fee $0.00
Save the date cards $0.00
Invitations $0.00
Reply cards $0.00
Envelopes $0.00
Directional cards $0.00
Programs $0.00
Flyers $0.00
Tickets $0.00
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Placecards $0.00
Signs $0.00
Name badges $0.00
Name badge holders $0.00
Registration packets $0.00
Menu cards $0.00
Table tents $0.00
Any other printed materials $0.00
Total Printing/Design Expenses $0.00
Postage/Shipping
Postage for invitation/reply cards $0.00
Bulk mailing - promo items $0.00
Save the date postage $0.00
Mail house charges $0.00
Shipping charges $0.00
Overnight shipping charges $0.00
Total Postage/Shipping Expenses $0.00
Recognition Items
Gifts $0.00
Awards $0.00
Certificates $0.00
Thank yous for volunteers $0.00
Calligraphy $0.00
Framing $0.00
Engraving $0.00
Total Recognition Expenses $0.00
Transportation
Buses $0.00
Vans $0.00
Limos $0.00
Parking fees $0.00
Valet fees $0.00
Total Transportation Expenses $0.00
Entertainment
Artists' fees $0.00
Additional equipment fees $0.00
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Meal expenses $0.00
Rehearsal fees $0.00
Travel expenses $0.00
Accommodations $0.00
Total Entertainment Expenses $0.00
Publicity
Advertising space fee $0.00
Photographer $0.00
Web designer fees $0.00
Videographer $0.00
Consultant co. fees $0.00
Signs/banners $0.00
Rigging banners/signs $0.00
Hospitality room needs $0.00
Total Publicity Expenses $0.00
A/V Equipment
Lighting $0.00
Video equipment $0.00
Labor $0.00
Sound equipment/speaker system $0.00
Confidence Monitor $0.00
Teleprompter $0.00
LCD projector $0.00
Laptop $0.00
Screen $0.00
Extension cords $0.00
Power cords $0.00
Mics $0.00
Flip charts/markers $0.00
Misc. AV equip. $0.00
Total A/V Expenses $0.00
Streaming Services
Livestream platform $0.00
Labor $0.00
Captioning $0.00
Web hosting $0.00
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Total Streaming Expenses $0.00
Miscellaneous
VIP travel and accommodations $0.00
Speaker fees $0.00
Security costs $0.00
Usher costs $0.00
Insurance $0.00
EMT/first aid $0.00
Interpreting services $0.00
Transcription services $0.00
Total Miscellaneous Expenses $0.00
Office Expenses
Staff time/salaries $0.00
Supplies $0.00
Shipping charges $0.00
Committee materials $0.00
Accommodations, travel, and expenses $0.00
Total Office Expenses $0.00
TOTAL EVENT EXPENSES $0.00
