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EXA SAF Group Role Overview FY11

The document outlines the roles and responsibilities of the EXA SAF Group Organization effective from November 1, 2011, detailing primary and secondary responsibilities across various business areas. It includes a responsibility matrix for export sales, highlighting key activities, systems and process support, and master data maintenance. Additionally, it specifies the management of financial integration systems, reporting, and ad hoc activities related to vehicle sales and operations.

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Mohammad Aasim
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47 views6 pages

EXA SAF Group Role Overview FY11

The document outlines the roles and responsibilities of the EXA SAF Group Organization effective from November 1, 2011, detailing primary and secondary responsibilities across various business areas. It includes a responsibility matrix for export sales, highlighting key activities, systems and process support, and master data maintenance. Additionally, it specifies the management of financial integration systems, reporting, and ad hoc activities related to vehicle sales and operations.

Uploaded by

Mohammad Aasim
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd

FY11 EXA SAF Group Organization (As from November 1)

Role & Responsibility


[N] Nov. 1, 2011 EXA-SAF
Ikeda-M
Yoshioka* Ogihara Minamoto
BP management MTP ◎ ○
Planning Local Production Strategy ◎ ○
Export strategy ◎ ○
Budget / Review for NSA ◎ ○
Budget for EXA SAF grp ○ ◎
BP management Monthly Sales Report ○ ◎
Monitoring Cashflow management ◎ ○ (*1) ○ (*2)
Volume/Profit (OP・OM) Progress review ◎ ○ (*1) ○ (*2)
Inventory (New Car, Used, KD parts) ○ ◎ (*1) ◎ (*2)
NSA informantion management ◎
CAPEX ○ ◎

SAF Cross Regional Committee Secretariat ◎ ○


M&S issues AD&SP ◎
NCAM ○ ◎
GPR ◎
Operation & Contract issues ○ ◎
Administration NMCSA resolution ○ ◎
License fee ○ ◎
1/2 sharing of Forex ◎
Freight information ◎
Information security ◎
Product Marketing [V] ◎ ○
PD Review ◎ ○
EV ◎
PV ◎
Sports ◎ (GT-R) ◎ (Z)
SUV (incl. D40) ◎
P/U (U90, D22) ◎
LCV (excl. U90, D22) ◎
* Assistant manager, Supperviser of Business management issue

(*1): Until end-January 2012


(*2): From 1st of February 2012
◎ Primary Responsibility

Role & Responsibility ○ Secondary Responsibility

Function Name: Export Sales Responsibility Matrix

Regional Regional
Cross-Functional Support
Operations Management

Key Business Area (KBA) Key Activities Headcount per KBA KPI - All related KBA key performance indicators
Systems & Process Support Mainframe
Central Spec Management Local Vehicle Code Possible
Maintain NSC Model Group Possible
Maintain NSC Exterior Colour Description Possible
LVC Data Possible
LVC Colour Availability Possible
LVC - End Item Link Possible
Create NSC Vehicle Type

Maintain NSC and Dealer Database Maintain NSC Branch Not possible without Functional help
Maintain Dealer Performance Group Not possible without Functional help
Maintain Sales Performance Group Not possible without Functional help
Maintain Dealer Not possible without Functional help
Maintain Dealer Code Translation Table Not possible without Functional help
Create Final Delivery Address Not possible without Functional help
Assign Vehicle Type Not possible without Functional help
Create & maintain Fleet Code Not possible without Functional help
Link User to Dealer Code Not possible without Functional help
Link Sales Performance Manager to Dealer Code Not possible without Functional help

Subsequent Adjustments Manage Exceptions using the Financial Owner Matrix Possible
RE-TI Vins Possible

Retail Sales Capture Retail Spreadsheet Upload (Exports) Possible


Retail Sales Reversals Not possible without Functional help

Interface Management FIS (Financial Integration System) Possible


Maintain Financial Schemes Possible
1. Financial Buyer Scheme Possible
2. Financial Branch Scheme Possible
Monitor Interfaces through Communication Logging System Possible

1. BOA_06_02 - VEH ACH + OVE CONF 360 Possible


2. BOA_06_03 - VEH ACHIEVEMENT Possible
3. BOA_06_04 - VESSEL ALLOCATION Possible
4. BOA_07_01 - VEHICLE ORDER Possible
5. BOA_07_04 - EXPORT ORDER Possible
6. BOA_08_01 - VEH ENHANCEMENT Possible
7. BOA_08_02 - FINANCIAL RELEASE Possible
8. BOA_08_04 - FIN OWNER CHANGE Possible
9. BOA_09_01 - RETAIL CAPTURE Possible

Master Data Maintenance SAP


Material Master Creation LCV Creation & Extension Possible
Assign Vehicle Model to VMS Role Possible
Define Action Control Determination Not Possible without Functional help

Vehicle Enhancement (VE) Pack Code Creation Not Possible without Functional help

Dealer Database Maintain Dealer Codes (VOM, SUN & P&A) Possible
Extend to Customer Sales Areas Possible
Create & maintain Fleet Codes Possible

Pricing Master Data Maintain Sales Pricing Conditions for Nissan


1. SBS Not Possible without Functional help
2. Re-invoicing Not Possible without Functional help
3. Intercompany Not Possible without Functional help
4. Renault Not Possible without Functional help
5. Domestic Not Possible without Functional help
Maintain Pricing Conditions to support Special Pricing Requests Not Possible without Functional help
Maintain Provisions & Accruals (Incl. Interest Free Periods) Not Possible without Functional help
Maintain Pricing Conditions to support Special Pricing Requests

Pricing Validation & Financial Releasing 1. Exports Not Possible without Functional help
2. Domestic Sales Not Possible without Functional help
3. Corporate Sales Not Possible without Functional help

Subsequent Adjustments & Exceptions Management Remove Vehicles from Awaiting Financial Release Not Possible
Process Physical Returns Orders Possible
Process Virtual Returns Possible
Proces Credit Memo's Possible
Process Debit Memo's Possible
Migrate VINS not created in SAP Possible

Interface Management IDOC Monitoring Possible


Investigate IDOCS in Error Possible
Reprocess IDOCS Possible

Systems Access Control Update UMR Possible upon complete handover / KT


Manage Profiles Not possible
Manage Access Requests for M&S Not possible
Assign VMS Roles to Users Not possible

System & Process Support Exports


SCOPE Not possible
DRAGON Possible
SAP Possible
E-Room Possible
Identify Enhancements & submit RFC or RFS respectively Not possible

Domestic
SCOPE Not possible
SAP Possible
NIVOS (Nissan Vehicle Ordering System) Possible upon complete handover / KT
CVSS (Central Vehicle Specification Standardisation) Possible upon complete handover / KT
VSE (Vehicle Sales Enquiries) Possible upon complete handover / KT
BSP (Business Server Pages) Not possible
Identify Enhancements & submit RFC or RFS respectively Not possible

Reporting CCC (Cause, Concern & Countermeasure) Possible / in scope

ADHOC Activities ASN Upload to DRAGON Possible / in scope

E-Room - Download Pricing and specifications for Re-invoicing from the various Production Sources. Possible / in scope
Systems & Process Support Mainframe
Central Spec Management

Maintain NSC and Dealer Database

Subsequent Adjustments

Retail Sales Capture

Interface Management

Master Data Maintenance SAP


Material Master Creation

Dealer Database

Pricing Master Data

Pricing Validation & Financial Releasing

Subsequent Adjustments & Exceptions Management

Interface Management

Systems Access Control


System & Process Support

Reporting

ADHOC Activities
Local Vehicle Code
Maintain NSC Model Group
Maintain NSC Exterior Colour Description
LVC Data
LVC Colour Availability
LVC - End Item Link
Create NSC Vehicle Type

Maintain NSC Branch


Maintain Dealer Performance Group
Maintain Sales Performance Group
Maintain Dealer
Maintain Dealer Code Translation Table
Create Final Delivery Address
Assign Vehicle Type
Create & maintain Fleet Code
Link User to Dealer Code
Link Sales Performance Manager to Dealer Code

Manage Exceptions using the Financial Owner Matrix


RE-TI Vins

Retail Spreadsheet Upload (Exports)


Retail Sales Reversals

FIS (Financial Integration System)


Maintain Financial Schemes
1. Financial Buyer Scheme
2. Financial Branch Scheme
Monitor Interfaces through Communication Logging System

1. BOA_06_02 - VEH ACH + OVE CONF 360


2. BOA_06_03 - VEH ACHIEVEMENT
3. BOA_06_04 - VESSEL ALLOCATION
4. BOA_07_01 - VEHICLE ORDER
5. BOA_07_04 - EXPORT ORDER
6. BOA_08_01 - VEH ENHANCEMENT
7. BOA_08_02 - FINANCIAL RELEASE
8. BOA_08_04 - FIN OWNER CHANGE
9. BOA_09_01 - RETAIL CAPTURE

LCV Creation & Extension


Assign Vehicle Model to VMS Role
Define Action Control Determination

Vehicle Enhancement (VE) Pack Code Creation

Maintain Dealer Codes (VOM, SUN & P&A)


Extend to Customer Sales Areas
Create & maintain Fleet Codes

Maintain Sales Pricing Conditions for Nissan


1. SBS
2. Re-invoicing
3. Intercompany
4. Renault
5. Domestic
Maintain Pricing Conditions to support Special Pricing Requests
Maintain Provisions & Accruals (Incl. Interest Free Periods)
Maintain Pricing Conditions to support Special Pricing Requests

1. Exports
2. Domestic Sales
3. Corporate Sales

Remove Vehicles from Awaiting Financial Release


Process Physical Returns Orders
Process Virtual Returns
Proces Credit Memo's
Process Debit Memo's
Migrate VINS not created in SAP

IDOC Monitoring
Investigate IDOCS in Error
Reprocess IDOCS

Update UMR
Manage Profiles
Manage Access Requests for M&S
Assign VMS Roles to Users

Exports
SCOPE
DRAGON
SAP
E-Room
Identify Enhancements & submit RFC or RFS respectively

Domestic
SCOPE
SAP
NIVOS (Nissan Vehicle Ordering System)
CVSS (Central Vehicle Specification Standardisation)
VSE (Vehicle Sales Enquiries)
BSP (Business Server Pages)
Identify Enhancements & submit RFC or RFS respectively

CCC (Cause, Concern & Countermeasure)

ASN Upload to DRAGON


E-Room - Download Pricing and specifications for Re-invoicing from the
various Production Sources.

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