✅ OBJECTIVE:
To configure Payroll in Tally Prime and generate employee salary slips for a given month.
� TASK OVERVIEW:
1. Enable Payroll in Tally Prime
2. Create Payroll Masters
o Employee Groups
o Employees
o Pay Heads (Earnings and Deductions)
o Salary Structure (Pay Structure)
3. Create Attendance/Production Types
4. Record Attendance/Production Data
5. Process Payroll
6. Generate Payslips
7. View Payroll Reports
� Step-by-Step Practical Task in Tally Prime
Step 1: Enable Payroll in Tally Prime
1. Open Tally Prime.
2. Select or create a company.
3. Press F11 → Features.
4. Go to Payroll Configuration:
o Enable Payroll: Yes
o Maintain more than one payroll or cost category: No (Yes if required)
5. Accept and save.
Step 2: Create Payroll Masters
a) Create Employee Group
Gateway of Tally → Payroll Info. → Employee Groups → Create
o Name: Office Staff
o Under: Primary
o Accept
b) Create Employees
Gateway of Tally → Payroll Info. → Employees → Create
o Name: Rahul Sharma
o Under: Office Staff
o Date of Joining: 01-08-2025
o Designation: Accountant
o Gender: Male
o Date of Birth: 01-01-1995
o Accept
Repeat for other employees if needed.
c) Create Pay Heads
➤ Earnings (For employee)
1. Basic Salary
o Type: Earnings for Employees
o Under: Indirect Expenses
o Affect Net Salary: Yes
o Calculation Type: Flat Rate (e.g., ₹20,000)
2. HRA
o Type: Earnings for Employees
o Under: Indirect Expenses
o Calculation Type: As Computed Value
o Calculation: 40% of Basic
➤ Deductions
3. Professional Tax
o Type: Deductions from Employees
o Under: Current Liabilities
o Calculation: Flat Rate or Slab (e.g., ₹200)
4. PF
o Type: Deductions from Employees
o Under: Current Liabilities
o Calculation: 12% of Basic
d) Create Salary Structure
Gateway of Tally → Payroll Info. → Salary Details → Create
o Employee: Rahul Sharma
o Add all Pay Heads: Basic, HRA, PF, PT
o Set rates accordingly
Example for Rahul:
Basic: ₹20,000
HRA: 40% of Basic (₹8,000)
PT: ₹200
PF: 12% of Basic (₹2,400)
Step 3: Create Attendance/Production Types
Gateway of Tally → Payroll Info. → Attendance/Production Types → Create
o Name: Present Days
o Type: Attendance
o Accept
Step 4: Record Attendance
Gateway of Tally → Payroll Vouchers → Attendance Voucher
o Date: 31-08-2025
o Employee: Rahul Sharma
o Attendance Type: Present Days
o Value: 26 (working days)
o Accept
Step 5: Process Payroll
Gateway of Tally → Payroll Vouchers → Payroll Voucher
o Date: 31-08-2025
o Salary Process for: Rahul Sharma
o Verify calculations
o Accept
Step 6: Generate Payslip
Gateway of Tally → Display More Reports → Payroll Reports → Payslip
o Select Month: August 2025
o Select Employee: Rahul Sharma
o Press Alt + P to print or save as PDF
Step 7: View Payroll Reports (Optional)
Payroll Statement
Pay Sheet
Salary Register
Employee Ledger
