Example investment project (without budget and

activity calendar
PROJECT TITLE

INCREASING THE EFFICIENCY OF FIRMEIVENNAINTERNATIONAL SRL, JUD. BRASOV

DURATION OF THE PROJECT

10 months

The general objective of the project:

. Increasing the efficiency of the company VENNA International SRL, Bacău county
reorganization of internal processes and support for decision-making improvement
management with the help of an appropriate IT solution for the needs
Firming the domain of this activity.

Specific objectives of the project:

1. Implementation of an ERP system at VENNA International SRL, Brașov County,
a system that covers the following functional areas: financial management;
the management of supply, storage, and goods management; management
customers; management of fixed assets in use;

2. Implementation of 2 software applications for the business management of the Company:

software for truck management that allows real-time tracking
actual stock for each truck separately, from the moment it is loaded with
goods from suppliers' warehouses until delivery to the customer;
software for inventory management that ensures automation
specific operations carried out in the warehouse through barcode technology
bare.

Justification for the need to implement the project

This project is necessary as it leads to the resolution of the following
problems/needs of the Company:

PROBLEM/NEED 1:
The software solution currently used by the company does not allow for the exercise of control.
about certain business operations and does not provide sufficient requested information
of Clients (information that helps them streamline their processes and to
reduce costs), which contributes to the inability to renegotiate with clients or
even to lose clients.

Anticipated impact of the project

The new solution will allow the Applicant:
1. To retain customers who request real-time information about their stocks
in transit;
2. To conclude contracts with clients regarding new transport routes and new activities
integrated logistics.

PROBLEM/NEED 2:
The company's costs (recorded with working hours, taxes, fuel consumption,
Daytime repairs, etc. cannot be adequately controlled and managed at this time.

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Internal information flows do not allow direct access by those involved.
of data and various cost structures.

Expected impact of the project

The solution that will be implemented through the project will support the Applicant in reducing
operating expenses as a result of the operationalization of costs.

PROBLEM/NEED 3:
The applicant does not currently have the possibility to obtain real-time information.
about the routes of their trucks and as a result they cannot optimize these routes
integrated transport.

Expected impact of the project

The truck management software will lead to route optimization.
transport, while also allowing for planning and tracking of the transported goods on
the routes of movement and in the terminals on the transport flow.

PROBLEM/NEED 4:
The management of the company currently does not have information that would help in optimization.
resources, in standardizing work procedures, in rapid resolution of
problems that arise.

The anticipated impact of the project:

The implementation of the ERP system and the two management software will support
management's access to information necessary for making operational decisions
both in terms of strategic and developmental ones. As a result, the company will register growth in
assembly, of productivity.

Planned activities to be carried out

1. The selection of the supplier for the implementation of software and hardware solutions.
Subactivities:
1.1. Drafting the terms of reference;
1.2. Establishing the minimum qualification and selection requirements and the selection criterion
to attribute;
1.3. Establishing contractual clauses;
1.4.Preparation and publication of the participation announcement in a newspaper
local/national;
1.5. Preparing and sending invitations to participate in at least 3
potential bidders;
1.6. Provision of the allocation documentation;
1.7.Response to requests for clarification;
1.8. Receipt and registration of offers; opening of offers; evaluation
of the offers;
1.9. Drafting the minutes of the evaluation of the offers and of
awarding of the winning bid;
1.10. Communication of the procedure results to the bidders;
1.11. The publication of the award announcement in a local/national newspaper;
1.12. Signing the contract.
2. Implementing an ERP system. Subactivities: Needs analysis; Development of
solution; Testing; Implementation; Support for training sessions
staff
3. Implement truck management software. Subactivities: Analysis of
nevoilor; Dezvoltare a soluţiei; Testare; Implementare;Susţinere de sesiuni
staff training; final acceptance;

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 4. Implement stock management software. Subactivities: Needs analysis;
Solution development; Testing; Implementation; Support for sessions of
staff training; final acceptance;
5.Functional probes and reception of hardware equipment;
6. Integrate EDI interface and connection check;
7. Verify final operation and confirm supplier solution;
8. Acquisition and reception of project promotion service. Sub-activities:
8.1 Writing and sending a request for an offer;
8.2 Receiving and analyzing offers;
8.3 Signing of the project promotion contract;
8.4 Reception of promotion services regarding writing and publishing a
press release announcing the start of the project in a local newspaper and of a
information about the project results; sticking stickers on
the equipment purchased through the project;
9. Acquisition and reception of audit service. Subactivities:
9.1 Writing and sending a request for an offer;
9.2Receiving and analyzing the offers;
9.3 Signing the audit contract for the project;
9.4 Reception of the audit report (which certifies that the project, from the point
from a technical and economic point of view, it meets the obligations assumed through
financing contract;
10. Technical and financial monitoring and reporting of the project. Subactivities:
10.1Designing the reimbursement schedule for expenses;
10.2 Writing the progress report and reimbursement request no. 1.
The reports will have attached: invoices, payment documents, statements.
banking, other supporting documents; for the procurement procedure:
proof of publicity, selection criteria or similar documents
contract award report; copy of the 2
press announcements; for the purchase of goods: certified copy of NIR,
certified copy of the minutes of the handover-receipt of the goods
or after the minutes of the commissioning; for services rendered
services: approval for the documents submitted during the consultancy, sheets
attendance at courses, evaluation sheets completed by the participants
at courses;
10.3 Writing the progress report and reimbursement request no. 2;
10.4 Writing the progress report and the reimbursement request no. 3;
10.5 Writing and submitting quarterly progress reports.

Expected results

Immediate, quantitative results:

Act. 1:
Public procurement file existing;
Purchase contract concluded;

Act. 2:
a) Existing ERP system covering the following functional areas: management
financing; supply chain management, storage, goods management;
client management; management of fixed assets in use;
1 license on the Company's server;
10 employees of the company are trained to use the ERP.

Act 3:
d) Existing truck management software;

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 14 employees of the company were trained to use the software and equipment.
purchased hardware;

Act. 4:
f) Existing inventory management software, having 8 functional modules;
g) Back-office license for 3 computers; front-office licenses for 2
computers
14 employees of the company are trained to use the software and equipment
hardware;
Act. 5:
i) Existing hardware equipment (mobile terminals with GPRS connection - 12
terminal that can scan 1D, 2D, DPM barcodes and can do
image capture-2 pcs.; printer for shipping labels, receipts
reception, ticketing–1 piece; ACCESS Point–2 pieces.

Acts 6 and 7:
j) Functional solution implemented;

Act. 8:
Press release about the launch of the project published in a local daily.
Sticker attached to the equipment purchased through the project;
m) Information about the project results published in a local newspaper or
national.

Act. 9:
n) Existing audit report;

Act. 10:
o) Existing quarterly technical reports;
p) Existing technical-economic reports.

Potential beneficiaries of the project / the quantified target group (if possible)

The direct beneficiaries of the project will be employees from the following departments.
but I signed:
ERP Quality Assurance Department
1 person;
-Transport Department- 2 people;
-Accounting Department–4 people;
-Department Settlements–2 people;
-Warehouse– 1 person. (Warehouse Chief);
Truck management software -Transport Distributors - 12 people;
and hardware equipment Accounts Department – 2 people;
Stock management software -Warehouse - 6 people;
and hardware equipment Transport Distributors - 5 people;
-Transport Coordinator–1 person;
Department of Settlements - 2 people;

Other direct beneficiaries of the project:

Approximately 20 clients of the Company, through the interfacing of IT solutions and transfer
direct information
The other employees of the company;
Partner companies in the logistics and transportation fields
(approximately 40 companies with which the applicant interacts in the transfer
goods transported in the supply chain market)

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Approximately 5 suppliers of the company provide products and services on
barcode database.