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Event Planning Proposals and Assignments

The document outlines three assignments related to event decoration, garment making, and catering for specific client briefs. Each assignment includes detailed tasks such as research, proposal creation, cost calculation, and professional email drafting. The submissions require various formats including presentations, spreadsheets, and documents, all adhering to specified budgets and themes.

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Chukwuma Sampson
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0% found this document useful (0 votes)
34 views4 pages

Event Planning Proposals and Assignments

The document outlines three assignments related to event decoration, garment making, and catering for specific client briefs. Each assignment includes detailed tasks such as research, proposal creation, cost calculation, and professional email drafting. The submissions require various formats including presentations, spreadsheets, and documents, all adhering to specified budgets and themes.

Uploaded by

Chukwuma Sampson
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Email address for submission would be provided.

1. Event Decoration Assignment

Title: The "Golden Anniversary" Wedding Party

Client Brief:

"Hi! I'm planning a surprise 50th wedding anniversary party for my parents. The theme is
'Golden Anniversary.' I'm expecting 40 guests in a community hall. I love the idea of elegant,
warm golds, whites, and creams with fairy lights. I need a proposal showing me your ideas
and the cost. My budget is around ₦500,000 for decorations. Please send me a mood board
and a quote."

Tasks:

1. Research & Inspiration (Internet Browsing):

* Search for "golden anniversary decoration ideas," "elegant gold centerpieces," and
"fairy light backdrop ideas."

* Save at least 5 high-quality, royalty-free images from sites like Unsplash or Pexels that
match the theme.

2. Create the Proposal (Presentation Software - PowerPoint/Google Slides):

* Create a 5-slide presentation as your **Digital Mood Board**.

* Slide 1: Title - "Golden Anniversary Proposal"

* Slide 2: "Entrance & Welcome Table" ideas.

* Slide 3: "Guest Table Centerpiece" ideas.

* Slide 4: "Photo Booth Backdrop" ideas.

* Slide 5: "Overall Lighting & Ambiance" ideas.

* Add brief captions to each image explaining your choice.

3. Calculate the Cost (Spreadsheet - Excel/Google Sheets):

* Create an “Itemized Quote”

* Columns should include: `Item` (e.g., "Gold Vases," "Fairy Lights," "White
Tablecloths"), `Quantity`, `Unit Cost`, `Total Cost`.
* Use the `SUM` formula to calculate a Grand Total. Ensure it stays close to the
₦500,000 budget.

Mode of Submission:

Write a Professional Email (Word Processor - Word/Google Docs):

* Draft an email to your teacher.

* Introduce yourself briefly.

* Mention that the proposal and quote are attached.

* Politely ask for their feedback and suggest a follow-up call.

* The single email should contain:

1. The drafted email text.

2. The attached Mood Board presentation file.

3. The attached Itemized Quote spreadsheet file.

2. Garment Making Assignment

Project Title: The Custom "Interview Blouse"

Client Brief:

"Hello, I have a job interview next month at a design firm. I want a custom-made blouse
that is professional but also has a unique, creative touch. I wear a size 12. I like the color
navy blue. I'd like to see a few design options and know how much it will cost. Please also
let me know what measurements you need from me."

Tasks:

1. Design Inspiration (Internet Browsing & Image Editing):

* Search for "professional blouse designs," "creative navy blue tops," and "modern office
wear."

* Create a “Design Inspiration Collage” using a simple tool like “Canva” or by inserting
images into a Word/Docs document. Include ideas for necklines, sleeves, and unique
details (like a special button or tuck).

2. Create the Technical Sheet (Word Processor - Word/Google Docs):

* Create a “Client Measurement Form”.


* Use a table to list all necessary measurements (Bust, Waist, Hips, Arm Length, etc.).

* Include a section for "Design Preferences" (e.g., "Neckline: V-neck," "Sleeves: Long
with cuff").

3. Calculate the Quote (Spreadsheet - Excel/Google Sheets):

* Create a “Detailed Costing Sheet”.

* Columns: `Material` (e.g., "Navy Blue Cotton Fabric - 2 yards," "Buttons," "Thread"),
`Cost per Unit`, `Quantity`, `Total Cost`.

* Use formulas to calculate the total.

4. Draft a Client Agreement (Word Processor - Word/Google Docs):

* Write a simple, one-page agreement.

* It should include: Client Name (could be any name), Description of the Garment,
Agreed Price, Deposit Required (e.g., 50%), and Timeline for completion (e.g., "2 weeks
after measurements are taken").

Mode of Submission:

* Create a folder named `[StudentName]_InterviewBlouse_Project` containing:

1. The Design Inspiration Collage (JPEG or PDF).

2. The Client Measurement Form (DOC/DOCX).

3. The Detailed Costing Sheet (XLS/XLSX).

4. The Client Agreement (DOC/DOCX).

* Zip the folder and send as an attachment to the provided email.

3. Hospitality & Catering Assignment

Title: The "Welcome Lunch" for 20 New Employees

Brief:

"We are a tech company and have 20 new employees starting next month. We want to host
a welcome lunch in our office. We need a menu that is delicious, professional, and can
accommodate some dietary restrictions (please include at least one vegetarian and one
sugar-free option). Our budget is ₦5,000 per person. Please send me a proposed menu and
a total quote."
Tasks:

1. Menu Planning (Word Processor & Internet Browsing):

* Plan a balanced menu: one main course, two sides, one salad, drinks, and a dessert.

* Research "easy catering menus for 20," "vegetarian lunch ideas," etc.

* Use **Word/Docs** to create a **Professional Menu**. Use elegant fonts and layout.
Clearly mark (V) for Vegetarian and (SF) for Sugar-Free.

2. Recipe Costing (Spreadsheet - Excel/Google Sheets):

* Choose one main dish from your menu (e.g., "Herb Roasted Chicken" or "Vegetable
Lasagna").

* Create a “Recipe Costing Sheet”. List every ingredient, the quantity needed for 20
people, the price you find online (simulate searching for prices on a grocery store website),
and the total cost for that ingredient.

* Use formulas to calculate the total cost of the recipe and the “cost per person”.

3. Create the Quote & Invoice (Spreadsheet - Excel/Google Sheets):

* Create a “Client Invoice”.

* Include your "company" name and address.

* List the services: "Catering Lunch for 20 people @ ₦5,000/person," "Service Staff Fee"
(add a flat fee), "Tax."

* The total should be (₦5,000 x 20) + fees + tax.

Mode of Submission:

* A single email with the subject line: "Proposal for Tech Company Welcome Lunch"

* The email should contain:

1. The Professional Menu attached as a PDF.

2. The Client Invoice attached as a PDF.

3. In the body of the email, briefly mention your experience and highlight how you've
accommodated dietary restrictions.

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