CASE STUDY
Navigation in SAP S/4HANA
Introduction to navigation in SAP solutions, here using SAP S/4HANA as
Product an example.
MOTIVATION LEARNING METHOD
SAP S/4HANA 2022 This material explains the To process this case study, a user
Global Bike navigation in the SAP S/4HANA account for SAP S/4HANA is
system with the SAP Fiori apps. It required.
Fiori 3.0 is aimed primarily at students from
The delivery method used is guided
universities, colleges, vocational
Level learning. Since SAP navigation on
schools, and other educational
the one hand is basic knowledge and
Beginner institutions with no prior knowledge
skills, but on the other hand it is also
of SAP Fiori. It can be used for
very extensive, this learning method
Focus both frontal teaching and as a self-
is suitable.
learning unit.
Navigation in SAP
S/4HANA Fiori The advantage of the learning
After completing the course,
method is not only the rapid transfer
Authors students will be able to navigate
of expertise, but also the ability to
SAP Fiori user interfaces to handle
Babett Ruß act. Graphical formatting is used to
processes or exercises
Stefan Weidner explain a process or procedure to the
independently.
learner in detail, similar to a case
Version study.
This course can also be used as a
4.2 reference for occasional users.
Exercises are used to practically
Last Change apply learned knowledge and
consolidate it sustainably.
July 2023
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CASE STUDY
Table of Contents
Step 1: Log on to SAP S/4HANA.........................................................................................3
Step 2: Organization and Structure of the Launchpad...........................................................5
Step 3: Three Types of Fiori Apps on the Launchpad.........................................................10
Step 4: Make Settings..........................................................................................................15
Step 5: Export Data to Excel................................................................................................17
Step 6: Sending Emails........................................................................................................18
Step 7: Logoff from SAP S/4HANA...................................................................................20
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Step 1: Log on to SAP S/4HANA
Task Learn how to log on to the SAP S/4HANA Fiori launchpad. Time 10 min
Open a web browser and use the link provided by your instructor to log on to
your SAP S/4HANA.
On the logon screen, select your user name, your password, the client, and Username
Password
the language English. Then click Sign In. Client
English
After logging in for the first time, you will be asked to change the password. Password of your choice
Select a password of your choice, confirm it, and then click Change
Password.
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Click Continue to confirm the password change. This takes you to the SAP Continue
S/4HANA home page, which is called the SAP Fiori launchpad. The
launchpad shows all available SAP Fiori apps and is the starting point for all
actions. The SAP Fiori apps are displayed as square tiles and are grouped
into the business processes of a company. In addition, the launchpad has a
search function for general search queries or to find other SAP Fiori apps.
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Step 2: Organization and Structure of the Launchpad
Task Familiarize yourself with the individual spaces and elements of the Time 10min
launchpad.
On the SAP Fiori launchpad, there is a search function at the top, as well Local Layout
as the profile button .
The search function allows you to find specific SAP Fiori apps. As a result
of this function, transaction codes are no longer required in SAP S/4HANA.
In the search window, enter Order* and choose Enter. The * is a wildcard (a Order*
placeholder for other characters).
Home button
Click the Home button to return to the SAP Launchpad.
All SAP Fiori apps are arranged in square tiles. Some of these tiles have a
display function that, without having to open the app first, displays a preview
of the content of the business process.
All SAP Fiori apps are organized in spaces. The spaces are divided into
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CASE STUDY
pages and each page has one or more roles below which the apps are shown.
To see an overview of all spaces, you can click in the upper right area. In
your view, there are only as many spaces as you need to complete the
exercises and case studies. The number of spaces, pages, and roles available
to you may therefore differ from this example.
One space of Fiori apps is the Financial Accounting space. There you can, Financial Accounting
for example, Manage Journal Entries or Display Supplier Balances.
Another way to navigate is the dropdown menu at the top of the launchpad
Click at the top of your launchpad. Home
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On the left, you see all spaces of your launchpad. On the right are all apps of
the selected space.
To close the dialog box again, click either on the start page or outside the
dialog box.
Fiori apps allow you to navigate from the app to another app. Choose the app Stock
Stock within Sales and Distribution space.
Enter *### as the material number (replace ### with the last three digits of *###
DL00
your user), DL00 as the plant, and FG00 as the storage location. Then press FG00
. Now click on the material number of the first entry. Go
First Material No.
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In the window that appears, click . More Links
In the link list, click on the entry Manage Stock to go to the related app. Manage Stock
Home button
Choose the Home button to return to the SAP Fiori launchpad.
Click to open your profile. Profile
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Under the entry Recent Activities, you can see the apps that you accessed Recent Activities
Frequently Used
most recently. Click the Frequently Used tab. You will see the dialog shown
below, but the listed apps may differ.
Click to return to the Fiori Launchpad. Close
Stay in the SAP Fiori launchpad for the next task.
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Step 3: Three Types of Fiori Apps on the Launchpad
Task Familiarize yourself with the different SAP Fiori apps. Time 10 min
With the SAP S/4HANA Fiori Launchpad, you have the option to access
data web-based. Access can be provided by mobile devices, such as tablets
or smartphones, as well as by a fixed PC. The SAP Fiori apps provide
personalized and faster access to the company’s business processes.
The SAP Fiori app system consists of three different types: transaction apps,
analytical apps, and fact sheet apps. In addition, some transactions are
displayed in WebGUIs.
The three types are presented below using examples. You can find the
respective apps in one of the spaces or by using the search function .
Transactional apps:
This includes all apps that can be used to execute transactions of a company
or manage entire business processes. These include transactions between
managing directors and employees, such as vacation approvals and new
hires, as well as order confirmations. With transactional apps, you can also
handle simple SAP transactions on a mobile device.
An example of a transactional app is My Purchasing Document Items in the My Purchasing
Document Items
space of Materials Management.
With this app, you can quickly search within a large amount of data that is in
your area of responsibility. When searching, the app allows you to set
various filters to simplify or narrow down the search.
Home button
Choose the Home button to return to the SAP Fiori launchpad.
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Analytical apps:
Analytical apps are used for real-time data analysis of business processes and
their clear presentation. Visual overviews and data can be evaluated. In
addition, complex calculations and a quick response to changes in the market
are possible. Analytical apps combine the capabilities of SAP HANA and the
SAP Business Suite and are divided into two types: SMART Business and
Virtual Data Models. SAP Fiori SMART business apps represent the key
performance indicators (KPIs) in real time and adapt flexibly to changes in
the market. You can use the drilldown and filter functions to analyze data
from your existing Business Suite system in real time. The SAP Smart
Business framework allows you to build apps and helps you manage your
business in real time with KPIs. The SAP Smart Business content serves as a
template to help you create and consume industry-proven KPIs. Virtual data
models prepare the large mass of data without the need for additional
software. SAP provides several standard models that can be enhanced.
An example of an analytical app is the Sales Order Fulfillment – All Issues Sales Order Fulfillment
app, which you can find using the search function.
It provides an overview of all open sales orders in the system.
As you can see, there are currently no open sales orders. The overview In Order
makes it easy to see which status the different sales orders can have. You
would select all orders with the status In Order by clicking .
Note that you may see more sales orders. This depends on whether other case
studies have already been processed.
Home button
Choose the Home button in the upper left corner to return to the SAP
Fiori launchpad.
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Another example of analytical apps in the space of Materials Management in Manage Stock
the role Goods Receipt Clerk is the Manage Stock app.
For material, enter DXTR1### (replace ### with the last three digits of your DXTR1###
DL00
user, for example 014) and ensure that it is selected for plant Dallas DL00.
Click on the lower part of the screen. Stock - Single Material
Stock History
To view the stock history, click the lines below .
Close the view with . Close
Click the Home button to return to the SAP Fiori launchpad. Home button
Fact sheet apps:
Fact sheet apps provide key information and facts about key business
objectives. In doing so, they make it possible to call up specific company
processes in detail and obtain key information. You can also connect to other
fact sheet apps and also switch to transaction apps.
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Click on the Manage Sales Orders app. In the Manage Sales Orders Manage Sales Orders
Go
window, choose .
Click on the Buyer . Beantown Bikes
You can see information about the customer and navigate to other apps. For
example, you can click on the link . Post Incoming Payment
Home button
Click the Home button to return to the SAP Fiori launchpad.
The three apps listed above are divided into dynamic and static apps.
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Dynamic Apps
In the space of Sales and Distribution, the Manage Sales Orders app is a Manage Sales Orders
dynamic app. Currently, Global Bike has 3 different sales orders. When you
create a new sales order, the number increases to 4. You might see a higher
number than 3, depending on whether you or other students have already
created sales orders.
Home button
Choose the Home button to return to the SAP Fiori launchpad.
Static Apps
The List Sales Orders app is a static app. You can use this app to display all List Sales Orders
sales orders. However, after the search in the launchpad, you do not see in
the tile how many sales orders there are currently at Global Bike.
Home button
Choose the Home button to return to the SAP Fiori launchpad.
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Step 4: Make Settings
Task Learn how to change the settings. Time 5 min
Click to show the settings. The following view appears. Profile
Click on . The following view appears. Here you can change Settings
settings such as language, date format, and default values.
Appearance
Click on the entry to see the different designs of the SAP
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Fiori interface. As you can see, the default theme is SAP Quartz Light.
SAP Belize Deep
Click on . You can change the appearance of your interface
on the Theme tab page.
Select a new theme and click . Your Fiori launchpad should have Save
changed. The following screenshot shows the SAP Belize Deep theme.
Now change the setting back to the default theme SAP Quartz Light.
Afterwards, stay on the SAP Fiori launchpad for the next task.
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Step 5: Export Data to Excel
Task Export data from SAP S/4HANA to an Excel program. Time 5 min
You have the option to export data to external applications. Most SAP Fiori
apps allow the information to be exported to Microsoft Excel.
To do so, open the Manage Sales Orders app in the Sales and Distribution Manage Sales Orders
space.
Click to display the sales orders. Go
Now download the data using the (Export to Spreadsheet) button .
The system automatically creates and downloads an Excel table. The Excel is
displayed either in your download folder or directly in the browser.
Close the Excel and click the Home button to return to the SAP Fiori Home button
launchpad.
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Step 6: Sending Emails
Task Learn how to send data by e-mail with SAP S/4HANA. Time 5 min
In the Sales and Distribution space, open the Manage Sales Orders app. Manage Sales Orders
Choose without entering any values. Go
Click the button in the upper right corner.
Click .. If you have installed an e-mail program, a new Send E-Mail
window opens automatically. The most important information and the link
are stored there.
Close your email program.
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Home button
Click the Home button to return to the SAP Fiori launchpad.
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Step 7: Logoff from SAP S/4HANA
Task Log off from SAP S/4HANA successfully. Time 5 min
Profile
To successfully log off from SAP S/4HANA, you need to click in the Logout
upper right corner.
Then choose Sign Out. Sign out
Confirm the subsequent warning with OK. Once you have logged off, you
see the logon screen for SAP S/4HANA again.
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