Police DAV Public School

Class IX (402 Information Technology)

Unit 4 (Electronic Spreadsheet)
Check Your Progress- Answer Key

A. Multiple Choice Questions

1. Which of the following technique can be used to allow only date value in cell?
(a) Data formatting (b) Data sorting
(c) Data filtering (d) Data validation

2. Which of the following options when selected deletes all data validation?
(a) Delete formatting (b) Delete all
(c) Delete formula (d) Delete me

3. We can replace multiple occurrences of a word using which of the following

facilities of Calc?
(a) Find and replace (b) By replace only
(c) By copy command (d) By preview command

4. What is the name of mechanism to arrange the data in a particular order?

(a) Sorting (b) Searching
(c) Filtering (d) Validating

5. What is the name of mechanism to filter out unnecessary data?

(a) Sorting (b) Searching
(c) Filtering (d) Validating

6. Which of the following type of package does Calc refer to?

(a) Spreadsheet (b) Double sheet
(c) Multi-sheet (d) Cannot determine

7. Which of the following is an extension of a worksheet created in Calc?

(a) .ods (b) .odd (c) .xls (d) .obj

8. How can one calculate the total of values entered in a worksheet column of?
(a) By manual entry (b) By auto-sum
(c) By formula (d) By sum function

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9. If we move a cell containing a formula having reference to another cell in the
worksheet what will happen to the cell numbers used in the formula?
(a) The cell row and columns are changed at destination.
(b) The cell row change at destination.
(c) The cell columns are changed at destination.
(d) No change will scour.

10. What is the correct way to enter a function in Calc?

(a) Directly typing function name in a cell
(b) Using function wizard or selecting from toolbar
(c) Both (a) and (b)
(d) Depends on the function

11. A function should start with __________________.

(a) „=‟ sign (b) alphabets (c) numbers (d) All of the these

12. Which of the following option is used to print a chart?

(a) Insert → Chart (b) File → View
(c) File → Print (d) View → Chart

13. How many axes does charts in Calc have?

(a) Two (b) Three (c) Two or three (d) Four

14. The chart preview can be seen in________________.

(a) Page preview (b) Chart preview
(c) Export chart (d) All of these

B. Fill in the blanks

1. The column immediately next to column “Z” is AA.
2. The default extension of a workbook created using a LibreOffice Calc spreadsheet
is .ods.
3. The spreadsheet feature used to continue the series is called as fill handle.
4. The formula “=MIN(C1:C5)” stored in cell C6 when copied to cell D6 changes to
=MIN(D1:D5).
5. The formula in cell A2 is =B2+C3. On copying this formula to cell C2, C2 will
change to =D2+E5 .
6. The cell address of the cell formed by the intersection of the ninth column and the
eighth row will be I8.
7. $A1$B2 is an example of mixed referencing in spreadsheet software.
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8. Numbers entered into a cell are automatically right aligned.
9. If A1:A5 contain the numbers 16, 10, 3, 25 and 6 then =Average(A1:A5;60) will
display 20.
10. In relative referencing, the reference changes rows and columns
automatically when it is copied to a new cell.

C. State whether the following statements are True or False

1. A cell is a combination of row and column. False
intersection
2. A spreadsheet is also called as worksheet. True
3. There are „n‟ number of sheets in a spreadsheet. False (1)
(Workbook has multiple worksheets.)
4. In a spreadsheet, we can change the column width and row height. True
5. $A1$B2 is an example of mixed referencing. True

D. Solve the following in a spreadsheet

1. Cell A1 contains the number 10 and B1 contains 5. What will be the contents of cell
C1, if the formula =A1+B1*2^3 is entered in cell C1?
50 (A1+B1X23)

2. The contents of Cell A1, B1, C1 and D1 are 5, –25, 30 and –35, respectively. What
will be the value displayed in cell E1 which contains the formula =MIN(A1:D1).
-35 (Minimum)

3. Cell D5 contains the formula =$B$5+C5 and this formula is copied to cell E5, what
will be the copied formula in cell E5?
=$B$5+D5

4. Cell D5 contains the formula =$B5 + C5 and this formula is copied to cell E5, what
will be the copied formula in cell E5?
=$B5 + D5

5. Cell D5 contains the formula =$B5 + C$5 and this formula is copied to cell E6, what
will be the copied formula in cell E6?
=$B6 + D$5

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E. Short answer questions (50 words)
1. What do you call the document created in a spreadsheet application?
Ans: We call the document created in a spreadsheet application as Excel sheet or
the spreadsheet.

2. What are the steps to create a new spreadsheet?

Ans: Steps to create a new spreadsheet in LibreOffice Calc are:
Use File > Wizards on the Menu bar and select the type of document from the context
menu.
If a document is already open in LibreOffice, click the New icon on the Standard toolbar
and a new document of the same type is created in a new window.
For example, if Calc is open and active, a new spreadsheet is created.

3. What is the difference between spreadsheet, worksheet and sheet?

Ans: The worksheet is single page spreadsheet or page in Calc, where you can write,
edit and manipulate data, whereas the collection of such worksheets is referred as
a workbook. It is very similar to a single page (worksheet) and a complete book
(workbook).

4. What is the default name of the worksheet? How can it be renamed?

Ans: The default name of a new sheet is Sheet-n, where n is a number. There are two
methods to give a more meaningful name to a sheet.

Method 1:
• Double-click on a Sheet in which you want rename
• A small “Rename Sheet” dialog box is appears as shown in Figure.

• Type a new name and click “OK” button.

Method 2:

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 • Right-click on a sheet tab and choose Rename Sheet option from the pop-up menu
now.
• Now Rename Sheet dialog box appears and type a new name and then click
on ok button.
5. Write the steps to insert and delete the worksheet in Calc.
Ans: Inserting and Deleting Worksheets

When you create a new worksheet, three sheets are there by default. If needed, one or
more new worksheets can be added or deleted.
Inserting Worksheets
There are different ways to insert a new sheet with existing worksheets.

Step 1:
• Right-click on a sheet tab and choose Insert Sheet option from the pop-up menu
now. (or)
• Choose Insert → Sheet option from the menu bar.
(or)
• Click the space bar between last sheet and horizontal scroll bar.

Step 2:
• “Insert Sheets” dialog box appears.

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 In this dialog box,
• Set position by clicking “Before current sheet” or “After current sheet”. If you select
“Before” the new sheet(s) will inserted left side of the active sheet ie., selected sheet. If
you select “After”, the new sheet(s) will inserted right side of the active sheet.
• Type or spin the number of sheets you need to insert. If you type or spin one sheet,
Name box will be activated, and you can enter new name of the sheet to be inserted. If
you set more sheets, Name box will be disabled.
• The minimum number of sheet must be one and maximum will be 253
(OpenOffice Calc 4.1.5).
• Finally, click OK button.

Deleting Worksheets
In a worksheet sheets can be deleted individually or in groups.

To delete single sheet:

1. Right-click on the tab of the sheet which is to deleted and choose. Delete Sheet from
the pop-up menu, or
2. Choose Edit → Sheet → Delete from the Menu bar.

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3. Either way, an alert will ask if you want to delete the sheet permanently. Click Yes.

To delete multiple sheets:

To delete multiple sheets, select them as mentioned earlier and either right-click over one
of the tabs and choose Delete Sheet from the pop-up menu, or
choose Edit → Sheet → Delete from the menu bar. Rest of the procedure are similar to
delete a single sheet what you learnt earlier.

6. What is an active cell? How to delete the contents of an active cell?

Ans: An active cell in the spreadsheet means the cell which is ready for entering, editing
or deleting the data. These cells can be distinguished from the others from some graphic
reference which often appears marked.
To delete the content of an active cell, select the cell and right-click and choose delete
cell. The contents will get deleted from the cell leaving the formats.

7. What is relative and absolute cell address in the spreadsheet?

Ans: There are two types of cell references: Relative and Absolute.
Relative and absolute references behave differently when copied and filled to
other cells.
Relative references change when a formula is copied to another cell.
Absolute references, on the other hand, remain constant no matter where they are
copied.

8. Explain any two operations performed on data in a spreadsheet.

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Ans: Formulas and Functions are two main operations performed on data in a
spreadsheet.
A formula is an expression which calculates the value of a cell.
Functions are predefined formulas and are already available in Calc.
For example, cell A3 contains a formula which adds the value of cell A2 to the value of
cell A1.

For example, cell A3 below contains the SUM function which calculates the sum of the
range A1:A2.

9. How do formulae work in a spreadsheet?

Ans: In Calc, a formula is an expression that operates on values in a range of cells or a
cell. For example, =A1+A2+A3, which finds the sum of the range of values from cell
A1 to cell A3.

10. Can you include more than one mathematical operators in a formula?
Ans: A complex formula has more than one mathematical operator, such as 5+2*8.
When there is more than one operation in a formula, the order of operations tells your
spreadsheet which operation to calculate first.
11. How to make visible the desired toolbar in a spreadsheet?
Ans: To make visible the desired toolbar in a spreadsheet
View > Toolbars> Select the desired toolbar.

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12. Give the syntax and example of any three mathematical functions in
spreadsheet.
Ans: The syntax and example of any three mathematical functions in spreadsheet are as
follows:
1. COS
Returns the cosine of the given angle (in radians).
Syntax: COS(angle)
returns the (trigonometric) cosine of angle, the angle in radians.
To return the cosine of an angle in degrees, use the RADIANS function.
Example:
COS(PI()/2) returns 0, the cosine of PI/2 radians.
COS(RADIANS(60)) returns 0.5, the cosine of 60 degrees.

2. ABS
Returns the absolute value of a number.
Syntax: ABS(number)
number is the number whose absolute value is to be calculated. The absolute value of a
number is its value without the +/- sign.
Example:
ABS(-56) returns 56.
ABS(12.3) returns 12.3.
ABS(0) returns 0.

3. SUM
Sums the contents of cells.
Syntax: SUM(number1; number2; ... number30)
number1 to number30 are up to 30 numbers or ranges/arrays of numbers whose sum is
to be calculated.
SUM ignores any text or empty cell within a range or array.
SUM can also be used to sum or count cells where a specified condition is true -
Example:
SUM(2; 3; 4) returns 9, because 2+3+4 = 9.
SUM(B1:B3) (where cells B1, B2, B3 contain 1.1, 2.2, 3.3) returns 6.6.
Issues: In Excel SUM ignores logical values (that is, it treats them as 0).
In Calc TRUE is 1 and FALSE is 0.

13. Give the syntax and example of any three statistical functions in spreadsheet.
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Ans: Statistical functions in the spreadsheet:
1. COUNT
Counts the numbers in the list of arguments, ignoring text entries.
Syntax: COUNT(value1; value2; ... value30)
value1 to value30 are up to 30 values or ranges representing the values to be counted.
Examples:
COUNT(2; 4; 6; "eight") returns 3, because 2, 4 and 6 are numbers ("eight" is text).
COUNT(B1:B3) where cells B1, B2, B3 contain 1.1, 2.2, and apple returns 2.
COUNT(B1:B3) where cells B1, B2, B3 are empty, returns 0.

2. AVERAGE
Returns the average of the arguments, ignoring text.
Syntax: AVERAGE(number1; number2; ... number30)
number1 to number30 are up to 30 numbers or ranges containing numbers.
Example:
AVERAGE(2; 6; 4) returns 4, the average of the three numbers in the list.
AVERAGE(B1:B3) where cells B1, B2, B3 contain 1, 3, and apple returns 2, the
average of 1 and 3. Text is ignored.

3. MAX
Returns the maximum of a list of arguments, ignoring text entries.
Syntax: MAX(number1; number2; ... number30)
number1 to number30 are up to 30 numbers or ranges containing numbers.
Example:
MAX(2; 6; 4) returns 6, the largest value in the list.
MAX(B1:B3) where cells B1, B2, B3 contain 1.1, 2.2, and apple returns 2.2.

14. Give the syntax and example of any three decision making functions in
spreadsheet.
Ans: Decision making functions in spreadsheet
1. IF
Specifies a logical test to be performed.
Syntax
IF(Test; ThenValue; OtherwiseValue)
Test is any value or expression that can be TRUE or FALSE.
ThenValue (optional) is the value that is returned if the logical test is TRUE.
OtherwiseValue (optional) is the value that is returned if the logical test is FALSE.

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In the LibreOffice Calc functions, parameters marked as "optional" can be left out only
when no parameter follows. For example, in a function with four parameters, where the
last two parameters are marked as "optional", you can leave out parameter 4 or
parameters 3 and 4, but you cannot leave out parameter 3 alone.
Examples
=IF(A1>5;100;"too small") If the value in A1 is higher than 5, the value 100 is entered in
the current cell; otherwise, the text “too small” (without quotes) is entered.

2. XOR
Returns true if an odd number of arguments evaluates to TRUE.
The arguments are either logical expressions themselves (TRUE, 1<5, 2+3=7, B8<10)
that return logical values, or arrays (A1:C3) containing logical values.
Syntax
XOR(LogicalValue1; LogicalValue2 ...LogicalValue30)
Example
=XOR(TRUE;TRUE) returns FALSE
=XOR(TRUE;TRUE;TRUE) returns TRUE
=XOR(FALSE;TRUE) returns TRUE

3. OR
Returns TRUE if at least one argument is TRUE. This function returns the value FALSE,
if all the arguments have the logical value FALSE.
The arguments are either logical expressions themselves (TRUE, 1<5, 2+3=7, B8<10)
that return logical values, or arrays (A1:C3) containing logical values.
Syntax
OR(LogicalValue1; LogicalValue2 ...LogicalValue30)
LogicalValue1; LogicalValue2 ...LogicalValue30 are conditions to be checked. All
conditions can be either TRUE or FALSE. If a range is entered as a parameter, the
function uses the value from the range that is in the current column or row.
Example
The logical values of entries 12<11; 13>22, and 45=45 are to be checked.
=OR(12<11;13>22;45=45) returns TRUE.
=OR(FALSE;TRUE) returns TRUE.

15. Give the syntax and example of any three date and time functions in
spreadsheet.
Ans: Date and Time functions in spreadsheet
1. TODAY
Returns the current date
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Syntax: TODAY()
returns the current date (as a date-time serial number). TODAY is updated at every
recalculation, for instance if a cell is modified.
Example:
TODAY() when calculated at say 12 noon on 1Apr08 returns 1Apr08.

2. DAYSINYEAR
Returns the number of days in a year.
This function is only available if the Analysis AddIn is installed.
Syntax:
DAYSINYEAR(date)
returns the number of days in the year in which date lies.
Example:
DAYSINYEAR("2012-02-14") returns 366, the number of days in 2012 (2012 is a leap
year).
Issues:
DAYSINYEAR is not part of the forthcoming ODFF international standard, and is not
portable. Try 365+(MONTH(DATE(YEAR(date);2;29))=2) if you wish a portable
result.

3. TIME
returns the time, given hours, minutes and seconds.
Syntax:
TIME(hours; minutes; seconds)
returns the time, expressed as a date-time serial number. hours, minutes and seconds are
integers.
If hours, minutes and seconds are not within range for a valid time, the time will 'roll
over', as shown below.
Example:
TIME(9; 31; 20) returns the time [Link] am (as a date-time serial number).
TIME(9; 31; 75) returns [Link] am - the time rolls over, as there are only 60 seconds in
a minute.

16. Give the syntax and example of any three logical functions in spreadsheet.
Ans: Logical functions in spreadsheet
1. AND
Returns TRUE if all the arguments are considered TRUE, and FALSE otherwise.
Syntax:
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AND(argument1; argument2 ...argument30)
argument1 to argument30 are up to 30 arguments, each of which may be a logical result
or value, or a reference to a cell or range.

AND tests every value (as an argument, or in each referenced cell), and returns TRUE if
they are all TRUE. Any value which is a non-zero number or text is considered to
be TRUE.
Example:
If cells A5:B8 all contain TRUE, cell C2 contains =TRUE() and cell C3 contains "dog":
AND(2<4;A5:B8;C2) returns TRUE.
AND(2<4;FALSE) returns FALSE.
AND(C2:C3)) returns TRUE.

2. NOT
Reverses the logical value. Returns TRUE if the argument is FALSE, and FALSE if the
argument is TRUE.
Syntax:
NOT(logical_value) where logical_value is the logical value to be reversed.
Example:
NOT( TRUE() ) returns FALSE

3. OR
Returns TRUE if any of the arguments are considered TRUE, and FALSE otherwise.
Syntax:
OR(argument1; argument2 ...argument30)
argument1 to argument30 are up to 30 arguments, each of which may be a logical result
or value, or a reference to a cell or range.
OR tests every value (as an argument, or in a each referenced cell), and returns TRUE if
any of them are TRUE. Any non-zero number is considered to be TRUE.
Any text cells in ranges are ignored.
Example:
OR(TRUE; FALSE) returns TRUE.
OR(0; 5) returns TRUE, because 5 is considered TRUE.
If cells A5:B8 all contain FALSE, and cell C2 contains =TRUE():
OR(1>2; A5:B8; C2) returns TRUE, because cell C2 is TRUE.

17. Give the syntax and example of any three string functions in spreadsheet.
Ans: String functions in spreadsheet
1. CONCATENATE
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Combines several text strings into one string.
Syntax:
CONCATENATE(text1; text2; ... text30)
returns up to 30 text strings text1 - text30, joined together.
text1 - text30 may also be single cell references.
The ampersand operator & may also be used to concatenate text in a formula, without the
function.
Example:
CONCATENATE("al"; "tog"; "ether") returns altogether.
"al" & "tog" & "ether" also returns altogether.
CONCATENATE(A1; A2) where cell A1 contains key and cell A2
contains board returns keyboard.
CONCATENATE(ROUND(RAND()*10); ROUND(RAND()*10);
ROUND(RAND()*10)) returns the text string xyz where x, y, z are three randomly
independent digits, while:
REPT(ROUND(RAND()*10); 3) returns nnn where n is a random digit repeated three
times.
Here Calc converts each number given by ROUND(RAND()*10)) to text before
concatenating.
CONCATENATE("Print Date: " ; TEXT(TODAY();"dddd, d mmmm yyyy"))
returns Print Date: Thursday, 1 January 2009 (assuming today's date was Jan 1, 2009).
This example serves to demonstrate that you can combine functions in quite complex
ways. This example is made up of the date function TODAY() which returns the current
date as a number (NOTE: Jan 1, 2009 is represented as 39814) and the text
function TEXT() which allows you to format the numeric representation of the date in a
[useful] textual format.

2. UPPER
Converts a text string to uppercase.
Syntax: UPPER(text) returns text with all characters converted to upper case.
Example: UPPER("Good Morning") returns GOOD MORNING

3. LOWER
Converts a text string to lowercase.
Syntax: LOWER(text) returns text with all characters converted to lower case.
Example: LOWER("Good MORNING") returns good morning

4. TRIM
removes excess spaces from a text string.
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Syntax: TRIM(text) returns text with any leading or trailing spaces removed, and with
any multiple spaces replaced with a single space.
Example: TRIM(" Good Morning ") returns Good Morning.

18. Explain the advantages of drawing a chart in Calc.

Ans: Advantages
 Showa each data category in a frequency distribution.
 Displays relative numbers or proportions of multiple categories.
 Summarizes a large data set in visual form.
 Clarifies trends better than do tables.
 Estimates key values at a glance.
 Permits a visual check of the accuracy and reasonableness of calculations.

19. Explain in one line each the various types of charts.

Ans: A chart or a graph is simply a visualization of spreadsheet data. A chart can create a
clear picture of a set of data and allow users to better understand the results and see
patterns inside the data.
Basic types of charts
In order to use charts effectively, you'll need to understand how different charts are used.
The type of chart you choose depends on the type of data and the way you want it to be
presented.
Column Chart
The column chart is suitable for viewing changes in data over a period of time and
comparing them. In the diagrams, data series are usually organized along the horizontal X
axis and the values along the vertical Y axis.

Bar Chart
Displays values for one or more series using horizontal columns. In a bar chart, the
categories are typically organized along the vertical axis, and the values along the
horizontal axis.

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Pie Chart
Pie charts make it easy to compare proportions. Each value is shown as a slice of the pie,
so it's easy to see which values make up the percentage of a whole.

Line Chart
Displays values as equally spaced points connected with a line. This chart is most useful
displaying trends over time or other ordered category for single or multiple data series.

20. Write the steps to insert a chart in Calc.

Ans: Following are the steps to insert chart in Calc
• Open Libre Office Calc, and then create a new spreadsheet where you want to add a
chart.
• Highlight the cells enclosing the data you want to use to create the chart.
• Click the Insert menu at the uppermost of the Calc program window.
• Choose Chart in the Insert menu to open the chart wizard. The chart wizard steps you
through the process to create a chart, counting the types you want to use, the title, axis,
legends, etc.

OR
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To create a chart:
1. Select the data to be included in the chart, include row and column headings but not
the title for the data table.

2. Now the Chart Wizard opens. In the first step select the Chart Type and optionally
change some options specific to each chart type. For example for the Column chart you
can change to a 3D look.

3. In this step Calc recognizes the Data Range of your chart. Leave the default values.

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4. Each Data Series represents a column of your data. In our example there are four data
series. In this step you can reorder, add or remove data series.

5. In the last step you can set labels for the Title, Subtitle and for each axis. You can also
disable or change the position of the chart legend.

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When the wizard finishes the chart is inserted inside th spreadsheet as an object. Note that
a chart is a dynamic object which means it is updated whenever the source data change.

21. Name and explain any five components of a chart in a spreadsheet package.
Ans: Chart components
A chart inserted into a sheet behaves both as graphic object and as chart object. When
you click into chart you can resize and position the object.

1. Chart area. The area surrounding the entire object of the chart. It includes the
chart wall and all other parts.
2. Chart wall. The area enclosed by the two axes where the actual chart is drawn.
3. Data series. A set of related values, representing a row or column of data. A chart
can only have one or more data series.
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4. Title. A label useful for setting the title for the diagram.
5. Legend. The legend shows which data series each color on the chart represents.
6. X axis. In the two-dimensional diagrams, there are two axes - the horizontal axis X
and
7. the vertical Y axis.

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