SCDE User Manual
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dennisblaiz77Appendix 5
THE KENYA NATIONAL EXAMINATIONS COUNCIL
‘Towards A Competency Based Assessment’
Competency Based Assessment (CBA) Portal
USER GUIDE
FOR SUB COUNTY DIRECTORS OF EDUCATION (SCDE)
TABLE OF CONTENTS
1.0. INTRODUCTION ............................................................................................................................ 4
1.1. Accessing the CBA portal: URL ................................................................................................... 4
1.2. LOGIN page.................................................................................................................................. 4
2.0. HOME PAGE ................................................................................................................................... 5
3.0. ADD NEW SCHOOL ....................................................................................................................... 5
4.0. EDIT SCHOOL DETAILS /DELETE SCHOOL ............................................................................. 6
4.1. How to EDIT School Details ........................................................................................................ 6
4.2. How to Delete a School ................................................................................................................ 7
5.0. REGISTER / ADD NEW LEARNER .............................................................................................. 7
5.1. Search for the school to Add New learner .................................................................................... 7
5.2. Add New learner details to the school .......................................................................................... 8
6.0. TRANSFER OF A LEARNER ......................................................................................................... 9
6.1. How to find learner details for transfer to another school. ........................................................... 9
6.2. How to transfer a learner to a new school. .................................................................................. 10
7.0. VIEW REPORTS............................................................................................................................ 11
7.1. Registration reports ..................................................................................................................... 11
8.0. QUESTIONNAIRE ........................................................................................................................ 11
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 2 of 11
LIST OF FIGURES
Figure 1: Login page .................................................................................................................................... 4
Figure 2: Home page .................................................................................................................................... 5
Figure 3:Add New School ............................................................................................................................. 5
Figure 4: Browsing through list of schools to find a school to edit details .................................................. 6
Figure 5:Using school code search for a school to edit details ................................................................... 6
Figure 6: Editing School details ................................................................................................................... 7
Figure 7: Search for school details to Add New Learner ............................................................................. 8
Figure 8: Adding A New learner................................................................................................................... 8
Figure 9:Transfer Learner page ................................................................................................................... 9
Figure 10: Searching Learner details for transfer ....................................................................................... 9
Figure 11: Searching School details where the learner is going................................................................ 10
Figure 12: Transfer Learner ....................................................................................................................... 10
Figure 13:View reports. .............................................................................................................................. 11
Figure 14: Questionnaire feedback. ........................................................................................................... 11
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 3 of 11
1.0. INTRODUCTION
Competency Based Assessment (CBA) Portal is a web-based system for managing the online
delivery of assessment tools, registration of learners and uploading of assessment
outcomes\scores by schools.
1.1. Accessing the CBA portal: URL
Schools, Parents and Guardians shall access the CBA Portal using the web
address: [Link] or through the KNEC website:
[Link] / KNEC-Portal by clicking on the link, CBA Portal.
1.2. LOGIN page
Sub County Directors of Education (SCDE) shall login using their username and
password.
Figure 1: Login page
1. Click on Enter Username and Enter Password to key in the username and
password respectively.
2. Click the login button to access the SCDE home page.
3. SCDE who have forgotten their username and password should contact the
reset of passwords / Contact KNEC.
Password Security: Keep It Secure, Safe and Private. Sharing your username
and password may seem harmless, but it can open up access to confidential data.
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 4 of 11
2.0. HOME PAGE
Upon successful login, the window below with menu items shall open for SCDE to access various
functions in the system. The list of Schools displayed are schools within the Sub County.
Figure 2: Home page
3.0. ADD NEW SCHOOL
1. To add a new school in your sub county, click the button to generate the
interface below.
Figure 3:Add New School
2. Capture all the required details then click the button to save details.
3. The New School shall be automatically added in your list of schools.
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 5 of 11
4.0. EDIT SCHOOL DETAILS /DELETE SCHOOL
The SCDE shall be able to edit details of school of a school or delete a school within their sub
county.
4.1. How to EDIT School Details
1. From the list of Schools in your Sub County, find the school to edit details by
browsing through pages as shown below then click the button to edit the
details.
Figure 4: Browsing through list of schools to find a school to edit details
2. From the list of Schools in your Sub County, find the school to edit details by keying
the school code in the search box e.g., then click the
button to edit the details.
Figure 5:Using school code search for a school to edit details
3. Click the Edit button to generate the window below that displays the current
school details.
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 6 of 11
Figure 6: Editing School details
4. Edit school details then click the button to save changes.
4.2. How to Delete a School
1. To delete a school from the list of Schools in your Sub County, find the school
by browsing through pages or by searching using the school code.
2. Click the button to delete/ remove the school from the school list.
5.0. REGISTER / ADD NEW LEARNER
SCDE shall ONLY be able to register/ add new learners for a school in their sub county.
5.1. Search for the school to Add New learner
1. Click on the button to generate the window (figure 7)
that enables you to search for the school where the new learner needs to be
added to.
2. Type the school code to find the school.
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 7 of 11
3. School details will be displayed for confirmation and selection to proceed
with the registration of the New Learner as shown below.
Figure 7: Search for school details to Add New Learner
5.2. Add New learner details to the school
1. To add new learner, select Grade/ Level, then type the learner details as
shown below.
2. Click the to automatically added the learner in the school.
1.
Figure 8: Adding A New learner
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 8 of 11
6.0. TRANSFER OF A LEARNER
SCDE shall ONY be able to transfer learners from all over the country to a school within
their sub county.
6.1. How to find learner details for transfer to another school.
1. Click the button to view the interface below for Transfer.
Figure 9:Transfer Learner page
2. Select learner’s current Grade/ Level
3. Type the name or the Assessment Number to search the learner.
4. Learner details shall be displayed as shown in the figure 10 below.
Figure 10: Searching Learner details for transfer
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 9 of 11
6.2. How to transfer a learner to a new school.
1. Type the school code of the school where the learner is going.
2. School details shall be displayed as shown in the figure below.
3. Click the Select button to view the Transfer Learner button.
Figure 11: Searching School details where the learner is going
4. Click the in figure 12 below.
Figure 12: Transfer Learner
The learner will be transferred to the new school automatically.
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 10 of 11
7.0. VIEW REPORTS
SCDE can view, download, or print various Examination Administration (EA) reports /
instructions on conduct of assessments from the CBA portal.
7.1. Registration reports
To generate the Registration Reports for your sub county, select the specific
report as shown in the figure below.
Figure 13:View reports.
8.0. QUESTIONNAIRE
SCDE are required to provide feedback on the conduct of assessments within their sub
county.
They are required to fill in the questionnaire (provide feedback) and save the feedback by
clicking the save button.
Figure 14: Questionnaire feedback.
Thank you!
Competenc y Based Assessment (CBA) Portal User Guide for SCDE Page 11 of 11
Common questions
Powered by AIThe digital features of the CBA Portal align with competency-based education goals by supporting personalized and flexible educational management. By enabling accurate tracking of learner progress and assessment results, the portal informs educators about individual competencies and areas needing development. This data-driven approach facilitates individualized learning paths and encourages mastery of specific skills, core tenets of competency-based education. Additionally, streamlined administration and feedback collection allow for ongoing adjustments in educational strategies, ensuring alignment with competency-based outcomes .
The CBA Portal enhances the accuracy of school data management by allowing SCDEs to edit, add, and delete school details directly within the system. SCDEs can search for schools using specific codes to minimize errors during edits, thus maintaining accurate records. The portal's structured interface for capturing comprehensive school details further supports precise data entry and updates .
The CBA Portal has the potential to significantly improve educational outcomes in Kenya by providing a centralized, efficient system for managing learner records and assessment outcomes. By streamlining processes such as school registration and learner transfers, the portal reduces administrative burdens, allowing educators to focus more on teaching and learning. Furthermore, by facilitating accurate data collection and assessment result tracking, the portal enables more informed decision-making for educational improvements. The portal's feedback mechanism also ensures continuous evaluation and enhancement of assessment strategies within the competency-based framework .
The CBA Portal allows Sub County Directors of Education (SCDE) to transfer learners by first finding the learner's current details using their name or Assessment Number. Once the learner is identified, the SCDE enters the school code of the new school, confirming the details displayed before clicking the Transfer Learner button. This process facilitates seamless transitions between schools within a sub county, ensuring learners continue their education without disruption .
The CBA Portal assists in evaluating the effectiveness of assessments by allowing SCDEs to view, download, and print various reports related to examination administration. These reports provide insights into registration statistics and assessment outcomes. Additionally, SCDEs are required to fill in feedback questionnaires on the conduct of assessments, providing qualitative data that can be used to improve processes and outcomes in different sub counties .
The registration report feature of the CBA Portal allows SCDEs to generate detailed data regarding learner registration within their sub counties. This information is critical for educational planning as it provides insights into enrollment numbers, enabling more accurate forecasting and strategic resource allocation, such as deploying teachers, educational materials, and infrastructure according to the actual needs of each school .
Using school codes in the CBA Portal improves efficiency by allowing SCDEs to quickly locate the specific school they need to manage without browsing through long lists. This feature simplifies the processes of editing or deleting school records and registering new learners, thereby reducing time spent on data entry and minimizing errors. It enhances systematic management within the portal .
The feedback mechanism within the CBA Portal contributes to continuous improvement by requiring SCDEs to complete and submit questionnaires on their experiences with assessment procedures. This process ensures that qualitative data are collected regarding challenges and successes in assessments. By analyzing these feedback submissions, education authorities can identify areas needing improvement and implement targeted strategies to enhance the accuracy and fairness of assessments across sub counties .
The Competency Based Assessment (CBA) Portal allows Sub County Directors of Education (SCDE) to add new schools by clicking a button on the portal to generate the necessary interface. SCDE must then capture and input all the required details, and upon confirmation, the new school is automatically added to their list of schools within the sub county, streamlining the management process .
The CBA Portal emphasizes the importance of keeping passwords secure, safe, and private to protect confidential data. Users are advised not to share their usernames and passwords, as even seemingly harmless sharing can grant access to sensitive information. This measure is crucial to maintain data integrity and prevent unauthorized access to the portal, which could lead to data breaches or manipulation of assessment outcomes .
