FOTOPASS Enterprise – Visitor Management System
Welcome
To
Elitser IT Solutions
Fotopass Presentation
Visitor Management System
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Objective Of The Fotopass
The Objective of the Fotopass is to capture the
photographs, personal and official details of all
visitors and stored in computerized system for
reference at any point of time
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Need for a Enterprise wide System
Security has become a paramount concern for every
organisation today.
Modernisation of a security department revolves only
around Proximity Cards, CCD Cameras etc but data
analysis and mining operations are normally ignored.
Most of the systems are manual and hence analyzing the
data and generating any intelligence out of it is very
difficult.
Normally there is no comprehensive effort on
computerisation of a Security Department.
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Advantages of the Computerised System
Very user-friendly, still a stringent security system.
Intranet based system operational on any OS
Ability to print visitor ID with Photograph
Bar-code interface for faster check-ins and check-outs.
Online alert generation.
Powerful Data Snuffer Algorithms to control suspicious
patterns.
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Reasons for Security Lapses
Every organisation designs its security policy based on
needs and perceived security threats.
In a manual system there are many chances that these
policies are not implemented effectively.
ESM Office is that powerful tool which helps in ensuring
that all the security policies are implemented to a fullest
extent.
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Issues in Manual System
Pass creation takes time
Photograph can not be captured
As photograph is not available, the same pass can be
passed to other persons.
Pre-Approval before issuing a pass is not possible
automatically
Prior appointment is not possible
In case of any mishap, retrieving the pass details including
Photograph is not possible
Recording exit time is time consuming
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Features of the Proposed System
Visitor pass with Visitor’s Details, Official Details &
photograph
Option not to print the Pass or even reprint the Pass
Auto Sign out using Bar code etc.
Scheduling appointments for employees
Meeting Room / Conference Hall booking
Confirmation option for unscheduled / scheduled visitors
through Application
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Features - Contd..
Online scheduled appointments list
Centralized database management
Multiple Entrance point (gate) support
Common Instructions on the pass
Authorised users can access the application
Retrieval of the past visitors data based on different
criteria.
Returnable/ Non-Returnable Material gate passes can be
issued.
Key management
Employee ID card can be issued.
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Benefits of the Proposed System
An immense value addition to visitor service
Easy retrieval of photographs and details across
departments and floors.
Ease of installation and use.
Zero maintenance.
Temporary Visitor passes for any period of time for regular
visitors such as Courier boys, canteen persons etc.,
Ease in verification of visitors using the photograph which
is available on-line.
Reports date wise, visitor wise, department wise, floor
wise, employee wise and simple query based reports.
Print outs clearly indicating area allowed to which the
Visitors should access
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Reports
All Master Reports
Visitor Reports
Area Wise Visited Reports
Gate Pass Reports
Search Visitor by Photo
Vehicle Reports
Visitor Movement Reports
Valid and Expired Passes Report
Key Transaction reportsmbers and view the results online
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
System Requirements
A Pentium IV
512MB RAM, 80 GB HDD
16MB AGP
Intel 10/100 LAN Card,
52X CDROM Drive, Multimedia
15” Color Monitor
USB port enabled
For backups CD writer.
LaserJet Printer
Digital Web Camera
Barcode Reader
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Software Requirements
• MSDE for Stand alone system
• MS-SQL Server for Networked version
• Windows XP to be provided by client.
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Proposed Solution Architecture
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Components of Visitor Pass Control System
Entry Pass
D
Creation with
a Photo ID and
t Printing
a
Data Analysis b
Services a Online Alert Generation
s & Monitoring system
e
FotoPass
S
e
Messenger
r within premise
v Control
e System
r
Data Sniffer and Alert Generation
[Link] Elitser IT Solutions India Pvt. Ltd.
System Operations (Alert)
FOTOPASS Enterprise – Visitor Management System
Entry No Check Out •Take the details and
photograph of visitor
•Print the visitor Pass
Check Out Terminal G
•Issue him a Visitors
Pass.
F
Security Reception
Restricted Visitor
I Reject
Control Console Create
E
Appointment
H
Database Server
D
A B C
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
System Architecture Control Console
SECURITY
Appointmen
SERVER
t
Visitor Pass Terminal Creation
Databases
Module
Digital Camera General
Contractors
Time Stamping Vehicle Pass
&
Check Out Intranet Appointment Program
Visitor ID Generation
Visitor Pass
Generation & Data Validation Alert Generation
Printing Module
Statistical Analysis
Alert
Generation
&
Visitor Pass Resolve Logic
Printing Module
With Barcode
Statistical Analysis and Reporting Module
Alert Generation
Archival Data Retrieval
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Login Screen
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FOTOPASS Enterprise – Visitor Management System
Application View
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FOTOPASS Enterprise – Visitor Management System
Process Of Generating Instant Pass
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Notification On Client/Emp Machine For
Accept/Reject/Forward the Pass
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Pass status checking at issuing counter
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Preview Of Sample Pass
[Link] Elitser IT Solutions India Pvt. Ltd.
FOTOPASS Enterprise – Visitor Management System
Thank you
[Link] Elitser IT Solutions India Pvt. Ltd.
