Use of 3X3 writing process in
business letters, business
reports and presentation
Introducing the 3×3
Writing Process
The 3×3 Process divides the whole task into 3 steps
which are
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Business Letter
A business letter refers to a
formal document that is usually
sent from one business to
another business or from a
company to its workers, clients,
creditors, and other relevant
stakeholders.
There are several reasons why
a company may want to write
business letters.
Pre-writing Phase
ANALYSE: Determine the purpose of
writing, Choose the channel that best suits
the purpose, Keep the audience in the
mind.
ANTICIPATE: try to forecast the reaction of
audience by evaluating the message from
the viewpoint of the reader.
ADAPT: Design the message in such a way
that it can provide value to the reader.
Business Letter Format
Example
Name of Company
Address of Company
City, State Zip Code
Date
November 22, 2020
Name of Representative
Title of Rep
Name of Company
Address of Company
City, State Zip Code
Body of the Letter
Thank you so much for taking the time to meet with me to
discuss selling my Health, Wellness, and Pain Management
books, eBooks, Audiobooks, and Herbal products both in your
store and online.
As we discussed, there is a high demand for alternative, holistic
products. I do believe that as a team we can and will be very
effective in providing the best, healthy, safe, alternative
products for those in the community who are looking for a
substitution for prescription and over-the-counter drugs. I am
honored that you have considered selling both my books and
products.
A part of the proceeds will go to the store. We discussed a
sample consignment arrangement. To me, this is more than
pleasant. I am looking forward to following up with you to
discuss how you would like to move forward. Please feel free to
contact me at (864)963-2468 at your earliest convenience.
Thank you.
Closing
Respectfully Yours,
Writing Phase
Research: Collect the data from formal as
well as informal means.
Organize: Arrange all the ideas in the form
of a list or an outline and then decide on a
strategy accordingly.
Compose: Write the first copy of the
matter. Use of word processing software is
recommended.
Business Report
Reports are documents designed to
record and convey information to the
reader.
Reports are part of any business or
organization; from credit reports to
police reports, they serve to document
specific information for specific
audiences, goals, or functions.
The type of report is often identified
by its primary purpose or function, as
in an accident report, a laboratory
report, a sales report, or even a book
▪ Title Section – This includes the name of the author(s) and the date of report
preparation.
▪ Summary – There needs to be a summary of the major points, conclusions, and
recommendations. It
needs to be short as it is a general overview of the report. Some people will read the
summary and
only skim the report, so make sure you include all the relevant information. It would be
best to write
this last so you will include everything, even the points that might be added at the last
minute.
▪ Introduction – The first page of the report needs to have an introduction.
▪ Body – This is the main section of the report. There needs to be several sections,
with each having a
subtitle. Information is usually arranged in order of importance with the most
important
information coming first.
▪ Conclusion – This is where everything comes together. Keep this section free of
jargon as most
Writing in Business
Report
• 3-x-3 Writing. (2018, june 20). Retrieved from
Communication Channels:
[Link]
/02/02/3-x-3-writing/
• amyfiel. (2014, september 12). The writing process.
Retrieved from Youtube:
[Link]
• sanz. (2018, june 20). Retrieved from sanz:
[Link]
• [Link]
3x3-writing-process-for-business-communication/
Revising Phase
Revise: Go through the matter and check
its tone and clarity in order to improve it.
Proofread: The grammatical errors, spelling
mistakes, and punctuation mistakes are
corrected at this step.
Evaluate: The matter is evaluated to check
whether it can achieve the intended
purpose or not.
Presentation
A presentation is a form
of communication in which the speaker
conveys information to the audience.
In an organization presentations are
used in various scenarios like talking to
a group, addressing a meeting,
demonstrating or introducing a new
product, or briefing a team.
It involves presenting a particular
subject or issue or new ideas/thoughts
to a group of people.
Revising in Presentation
References
• 3-x-3 Writing. (2018, june 20). Retrieved
from Communication Channels:
[Link]
[Link]/2015/02/02/3-x-3-writing/
• amyfiel. (2014, september 12). The
writing process. Retrieved from
Youtube:
[Link]
0P8Wxtcg
• sanz. (2018, june 20). Retrieved from
sanz: [Link]
• [Link]
bc-u2-topic-9-the-3x3-writing-process-
for-business-communication/
Thank
you
