Projectconrolprocess
Projectconrolprocess
REPORTS
AND
PREDICT LIKELY REPORTING
TAKE OUTCOME OF
CORRECTIV CURRENT
E ACTION COURSE OF
PROJECT
comparing actual
performance
against plan to
identify deviations,
and take
CONTROL appropriate
corrective
PROCESS ?
action
So, what are The
project control steps
for measuring and
evaluating project
performance?
• SETTING A BASELINE
STEP OF 1
.
PLAN.
• MEASURING
THE 2
.
PROGRESS AND
PERFORMANCE
PROJECT 3
• COMPARING PLAN
AGAINST ACTUAL.
CONTROL .
Breakdown ,
database
1 PLAN.
time-phase all work, resources,
and budgets into a baseline
plan.
.
• MEASURING
2 PROGRESS AND
PERFORMANCE
Qualitative measures such as
meeting customer technical
specifications
qualitatively
Earned value is necessary to
provide a realistic estimate of
performance against a time-
• COMPARING PLAN
place every one to four weeks to
be useful & allow for proactive
correction.
3
2.. AGAINST ACTUAL.
• TAKING If deviations from plans are
4 ACTION
significant, corrective action will
be needed to bring the project
back in line with the original or
. revised plan.
corrective action to
support managing and controlling
projects.
Organization Leadership
Strateg Internationa g
l Projects
Define
Project Progress Career
Project Paths
Estimat Monitoring
e Closure
y
n
Oversigh
Project Schedule t
Network resources &
s Costs
Agile
Managin
g
Reducing PM
Risks Duration
PROGRESS MONITORING
HIERARCHY
START PROGRESS VARIANCE RISK
MONITORING REPORTING ANALYSIS MANAGEMEN
T
ADJUSTMENT
TRAKING
S&
PERFORMAN
CORRECTIVE CONTINOUS
CE
ACTIONS MONITORIN
G
QUALITY RESOURCE
CONTROL MANAGEMEN
T
MONITORING TIME
PERFORMANCE
PROGRESS • Detect negative variances early and take corrective action.
REPORTIN • Use the project network schedule (WBS/OBS) as the baseline
G GOAL for comparison.
TRACKIN
• Effective tracking methods such as Gantt charts
G and Critical Path Method (CPM) help to visualize
METHOD and maintain project schedules.
S •Gantt Charts: Most common tool for
TRACKIN tracking
actual).
schedule status (planned vs.
Control
Chart
TRACKING GANTT CHART & BASELINE
In-
GANTT CHART Process
Complete
d Activities
Activities: :
Solid bars Extended
show bars
actual represen
start/finis t
h times expected
(e.g., remainin
Activity C: g
started at duration
period 2, (e.g.,
finished at Activities
TRACKING GANTT CHART & BASELINE
GANTT CHART
Duration
Revised Variation Dependen
Estimate s: Actual cies:
s: duration Gantt
Activity s may charts
F has differ show
from the
revised original
dependen
start/ schedule cies when
finish , used with
times affecting a network
project for better
(periods completi
9–13). tracking.
on.
TRACKING GANTT CHART
MAKER
CONTROL CHART
Purpose:
Monitor Usage:
past, Plots the
current, difference
and future between
schedule scheduled
performanc and actual
Trend time on the
e
Analysis: critical
Sustained path to
trends identify
indicate an
identifiable
trends and
cause potential
requiring issues.
corrective
CONTROL CHART
Trend Analysis:
Sustained trends Mileston
es:
indicate an Control
identifiable cause charts
requiring track
corrective action. progress
toward
Schedule mileston
Slippage: Small es (e.g.,
delays product
accumulate into testing
complet
bigger e).
problems.
TRACKING GANTT CHART
MAKER
CASE STUDY: The indigenously developed
STAMP (System for Tracking
DELHI and Monitoring Project)
software, DMRC engineers
METRO monitor the progress of
construction.
CASE STUDY: UNDER – CONSTRUCTION
(EXTENSION OF) MAGENTA
DELHI METRO LINE
• Operational stretch from Botanical
Garden to Janakpuri West.
• Under construction from Janakpuri
West to RK Ashram Marg via Majlis
Park.
• Monitoring the construction of tunnel
b/w Janakpuri West to Krishna Park
Extension & Derawal Nagar to RK
Ashram Marg.
• Monitoring the construction of
viaduct & pillars b/w Krishna Park
Extension and Azadpur.
CASE STUDY:
DELHI METRO • Real-Time Tracking
• Centralized Data
Management
• Detailed Reporting
and Analytics
• Enhanced
Transparency
• Automated Alerts
and Notifications
• Streamlined
Documentation
Integration of
EARNED scope, schedule,
and resources to
VALUE assess project
MANGE performance.
It is essential for
-MENT effective project
cost control.
ORIGINS Developed by the
U.S. Department
of Defense in the
1960s; now widely
used in various
industries, EARNED VALUE
including
manufacturing,
OVERVIEW
tech, and
pharmaceuticals.
Applications:
EARNED VALUE
OVERVIEW
SYSTEM Compares
planned vs.
Application
s: Used by
CORE
Earned
Value 5. Compute
Variances:
4. Collect Actuals:
Track actual costs
System Calculate Schedule
Variance (SV) and
Cost Variance (CV)
(AC) and earned
value (EV) based
higher
s in
or lower
money,
than
not
planned.
time.
Use
Interpretatio
cost/schedule
graphs to track
Graph
progress, adjust
forecasts, and
n
identify trends
(e.g., cost
overruns,
delays).
Live Example of Developing a
Status Report Using Earned
Value (EV) Techniques where
we apply Earned Value
Management (EVM).
PROJECT OVERVIEW
Imagine a project to build a website for a client.
BEHIND
= EARNED VALUE < PLANNED VALUE
SCHEDULE
aspects like
1. PROJECT PERFORMANCE INDEXES
These indexes are used to evaluate and monitor
project performance in terms of both schedule and
cost
Interpretation:
Formula:
Interpretation:
Formula:
Interpretation:
• This index compares the earned value to
the actual cost.
• PCIC = 100%: The project is on budget
• PCIC < 100%: The project is over budget
• PCIC > 100%: The project is under budget.
FORMULA
METRIC INTERPRETATION
SPI = EV/PV • SPI > 1: Ahead
5. Summary of Key
SPI (Schedule Performance
Project Monitoring Metrics
• SPI = 1: On schedule
Index) • SPI < 1: Behind
CPI = EV/AC • CPI > 1: Under budget
CPI (Cost Performance • CPI = 1: On budget
Index) • CPI < 1: Over budget
PCIB (Percent Complete Shows the percentage of
Index - Budget) PCIB= (EV/BAC) X 100 the planned budget that
has been earned.
PCIC (Percent Complete Shows if the project is
Index - Cost) PCIC = (EV/AC) X 100 over or under budget.
PCIC =
TPM (Technical Tracks the actual
Performance technical performance vs.
Measurement) planned standards.
EVM Software Microsoft Project,
Primavera, Deltek Cobra,
Smartsheet, SAP PS.
3. Software for Project Cost/Schedule
Systems
•PopularWidely
Tools for ATracking:
Cost/Schedule robust tool for : Specializes in cost
used for and schedule
scheduling and large and
management, and
tracking projects complex projects, provides detailed
with features for with strong EVM earned value
EVM. capabilities. analysis.
•MICROSOFT PROJECT •PRIMAVERA P6 •DELTEK COBRA
An easy-to-use cloud-
Enterprise-grade
:
• Automated variance analysis to detect deviations from planned costs and schedule.
3. SOFTWARE FOR PROJECT COST/SCHEDULE
SYSTEMS
• DELTEK COBRA is a specialized
•Popular Tools for Cost/Schedule Tracking:
DELTEK COBRA
software for cost and earned
value management (EVM) in
projects needing strict budget
control, such as government and
defense.
• It provides tools for earned value
analysis, budgeting, forecasting,
and variance analysis to monitor
project performance. Cobra
integrates with scheduling and
financial systems like Primavera
P6 and ERP platforms, allowing
seamless data alignment.
• It offers standard and
customizable reports,
dashboards, and audit trails for
compliance with industry
standards like ANSI/EIA-748.
• Additional features include role-
based security and baseline
change management to document
and approve changes, making it
ideal for high-compliance, cost-
sensitive projects.
3. SOFTWARE FOR PROJECT COST/SCHEDULE
SYSTEMS
•Popular Tools for Cost/Schedule Tracking:
MICROSOFT
PROJECT
PRIMEVERA P6
SMARTSHEET
4. ADDITIONAL EARNED VALUE
RULES
There are several rules and methods that enhance the Earned Value
Management (EVM) system to make it more adaptable to different
project needs. These rules EARNED
guide howVALUE
to handle work progress and cost
RULE
tracking: ASSIGNMENT BEST USE CASE
50/50 Rule 50% at start, 50% at end Simple, short tasks
Integrates cost/schedule
Earned Value Management Provides early warning signs
performance
Flexible approach to project
Agile Methodologies Better respond to changes
delivery
Easy to manage smaller
Traditional Waterfall Sequential process for projects
projects
Focuses on longest sequence of
Critical Path Method Identifies key project tasks
tasks
IMPLEMENTATION STEPS
IDENTIFY CONTINUOUS
KEY METRICS
DATA
MONITORING
• Establish
COLLECTION
• Implement a
relevant METHODS routine for
performance • Develop systematic continuous
metrics to data collection monitoring and
measure methods to ensure review of
progress accurate tracking of metrics.
effectively. project progress. • This practice
• Metrics should • Real-time data helps in early
align with identification
CASE STUDY
ANALYSIS
LESSONS
Monitoring tools are only as good as the people using them.
Overcommunication is better than assumptions.
Instagram fame can salvage even the most chaotic projects.
CONCLUSION
Project monitoring isn’t just about timelines and tools—it’s
about flexibility, humour, and embracing the unexpected.
QUESTIONS ARE
DEPEPLY ENCOURAGED
THAN
K YOU
REFERENCES
• Colin, J., & Vanhoucke, M. (2015). A comparison of the performance of various project control methods using
earned value management systems. Expert Systems with Applications, 42(6), 3159–3175.
https://doi.org/10.1016/j.eswa.2014.12.007
• Vanhoucke, M. (2012). Measuring the efficiency of project control using fictitious and empirical project
data. International Journal of Project Management, 30(2), 252–263. https://doi.org/10.1016/j.ijproman.2011.05.006
• Christensen, D. S. (1998). The Costs and Benefits of the Earned Value Management Process. Journal of
Parametrics, 18(2), 1–16. https://doi.org/10.1080/10157891.1998.10462568
• Kim, E., Wells, W. G., & Duffey, M. R. (2003). A model for effective implementation of Earned Value Management
methodology. International Journal of Project Management, 21(5), 375–382. https://doi.org/10.1016/s0263-
7863(02)00049-2
• Hunter, H., Fitzgerald, R., & Barlow, D. (2014). Improved cost monitoring and control through the Earned Value
Management System. Acta Astronautica, 93, 497–500. https://doi.org/10.1016/j.actaastro.2012.09.010
• Crawford, P., & Bryce, P. (2003). Project monitoring and evaluation: a method for enhancing the efficiency and
effectiveness of aid project implementation. International Journal of Project Management, 21(5), 363–373.
• Ahuja, V., & Thiruvengadam, V. (2004). Project scheduling and monitoring: current research status. Construction
Innovation, 4(1), 19–31. https://doi.org/10.1108/14714170410814980
• Kumar, P. P. (2005, July). Effective Use of Gantt Chart for Managing Large Scale Projects - ProQuest.
Www.proquest.com. https://www.proquest.com/openview/72672e5266e73976dcac3c515234115e/1?pq-
origsite=gscholar&cbl=49080