Topic 3:
OSH Programme, and
Contractor Management
Learning Objectives
1) Explain the meaning what considered as OSH programmes.
2) Introduce methods and techniques to develop and promote OSH
programme.
3) Identify the importance of OSH programme involvement by
employers, employees, contractor etc.
4) Explain the purpose of appropriate procurement and tendering
standard operating procedure.
5) Propose type of training to enhance employees / contractors /
vendors knowledge and skills in performing tasks safely.
6) Discuss current / legal issues due to poor OSH programme and
contractor management.
Topic 3 (Part I):
OSH Programme
What is OSH Programme?
A definite plan of action designed to prevent incidents and
occupational diseases (at the workplace).
The Purpose of OSH Programme
1. Implementing the goals of OSH policy
2. Minimum compliance with national laws and regulations
3. Good operation of the organization's OSH management system
4. On-going improvement in OSH performance
How to Implement OSH Programme?
Begin with:
• Goals of the organisation written in the policy
• Must consider legal and other requirements
• Identified hazard and risks – possible risk might happen during
the implementation of the OSH Programme
Who is Responsible for the Implementation of
OSH Programme?
1. General responsibility - Top Management
• Overall responsibility
• Provide resources to implement the policy
2. Line Management and Supervisors
• Day-to-day programme tasks and responsibilities
• Ensuring that OSH is managed within their area of operations
• Include arrangements to resolve any conflict between OSH issues and
productivity by escalation to higher management.
3. Employee
• To cooperate
• Obey rules and regulations
• Reporting
• Involvement in consultations
How to Ensure the Implementation of OSH
Programme Possible?
• Get management commitment
• Design plans based on objectives and targets
• Arrange for resources (human, financial and technical support)
• Identify how to measure success of the programme (performance
indicators)
• Assign responsibilities for each programme
• Communicate these requirements to managers and supervisors
concerned
Implementation of OSH Programme (Encourage
Cooperation from All Parties)
• Use of Rewards Recognition Incentives and Disincentives
a) Rewards Recognition Incentives are well known techniques used for
motivations.
In some organizations good performance in OSH is employee’s term of
employment
Annual bonus penalty against non-performing departments
b) Need to be careful. It might result in less or none reporting of incidents
Disincentives through penalties and contract award used on contractors
OSH Programmes Include Below Elements
1. Information, instruction, training:
OSH promotion
Awareness programme
Training / induction and other training
Signs and labels
Tool box meeting
Communicating and consultation
2. The provision of systems of work:
Procedures, training and supervision
Include procedures for contractors and visitors
First Aid
Emergency preparedness
Including evacuation drill and emergency exercises
OSH Programmes Include Below Elements
(Continued)
3. Arrangements for use or operation, handling, storage and transport of
plant and substances:
Assessment
Hazard / accident reporting
PPE
Showers
4. Provision of facilities for welfare of employees:
Cafeteria
Showers
Toilets
OSH Programmes Include Below Elements
(Continued)
5. Implementing Risk Management (HIRARC):
Prioritizes risk reduction programme according to the hierarchy of control
Establish “System Of Work” if administrative control measures are required
Inform and train affected employees before implementation of control
measures
Information and training is important especially when there is a "decision to
change"
OSH Programmes Include Below Elements
(Continued)
6. Safe System of Work - formal procedure to minimise remaining risks
examples Where Required, in particular,
Cleaning and maintenance operations
Working alone
Breakdowns
Emergencies
7. Should have safe working procedures / standard operating procedure
(SOP) for all jobs.
OSH Programmes Include Below Elements
(Continued)
8. Permit to Work
OSH Programmes Include Below Elements
(Continued)
9. Buddy System
• A cooperative arrangement whereby individuals are paired or teamed up and assume
responsibility for one another's welfare or safety.
https://youtu.be/8A-67-K4_RY
https://youtu.be/NW5WUhluEOQ
Topic 3 (Part II):
Contractor
Management
Why Manage Procurement / Contractor?
1. Liability
• Procured equipment, installations or materials could cause injuries and ill
health (per OSHA 1994, CIMAH Regulations 1996 and USECHH Regulations
2000).
2. Procured services (from contractors) is equally important because OSHA 1994
defines contractor and subcontractor as organisation's own employee
3. Responsibility for work at site cannot be delegated to others (per OSHA 1994 –
section 18)
How to Conduct Procurement / Contractor
Management?
Step 1:Procurement Policy
• Procedures for incorporating and evaluating OSH into purchasing, leasing including
prequalification of contractor
• Inform suppliers and contractors of requirements before procurement
• Fulfil requirements before use of substances, equipment and before awarding
contract
Step 2 : Procurement Management Planning
• Ensure before commencing work and at all stages of contracting
Identify hazard and risks and inform contractor (also include in tender
document and priced)
• Procedure for reporting contractor for OSH violation
• Ensure SHO is notified
How to Conduct Procurement / Contractor
Management? (Continued)
Step 3: Evaluation of Contractor Safety Performance
• Contractor selection based on:
Review of the contractor's injury / illness data for the last three years
References, background checks
Questionnaire
Step 4: Clarify Contract (Pre-Mobilisation Meeting)
• Contractor prepare OSH plan with Contracting Officer, Project Officer and SHO
• Reviewing safety requirements
• Discussing implementation of all health and safety provisions
• Complete pre-job OSH orientations and training before being allowed to work
How to Conduct Procurement / Contractor
Management? (Continued)
Step 5: Orientation and Training
• Safety orientation should include a review of:
General safety rules and regulations
Emergency reporting and response procedures
Work permit procedures
Physical and chemicals hazards, on site (fire, explosion, and toxic release type
hazards)
Other day-to-day issues
Step 6: Control of Work Activity - OSH Monitoring
• Compliance are enforced and monitored (including inspections and auditing) and
evaluated
• Reporting requirement
• Must have on-site project manager (Site-Supervisor)
How to Conduct Procurement / Contractor
Management? (Continued)
How to Conduct Procurement / Contractor
Management? (Continued)
As a responsible leader, which microwave oven one will you procure for your office pantry?
Why? – assume that both Type A and Type B have the same functions, and both look nice.
nly
Only
pl eO pl e
m m
Sa Sa
Microwave Oven A - Cost: RM650.00 Microwave Oven B - Cost: RM250.00
with SIRIM certification and certificate without SIRIM certification / certificate
of fitness of fitness.
THE END
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