Project Manager’s Report to end Month
1. PROGRESS DURING MONTH
2. ISSUES
3. RISKS AND OPPORTUNITIES
4. ACTIVITIES FOR NEXT PERIOD
5. RESOURCING
6. PROJECT CONTROL - Select from the following, as appropriate
6.1 Time
Forecast completion date
Original required Completion Date
Forecast Completion Date
Completion Date Variation
Variation on Program Critical Path (Months)
Notes:
Major Milestones
Milestones Date Notes
Estimated Actual
6.2 Variations/ contingencies management
(This is the project budget, not the funding appropriation or current year allocation)
Forecast cost & budget to complete are as follows:
BUSINESS CASE PROJECT PLAN REVISED REVENUE FORECAST FINAL COST
BUDGET
Budgeted work
Variations
Cost of Work
Contingencies
Total Estimated cost
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Project Manager’s Report to end Month
Variation Log
No Date Variation Source of Funds Amount Time Completion
Extensio Date
n
6.3 Cost
Forecast final expenditure position relative to funding appropriation– all financial years
Overall Project $M Notes
Original Approved Appropriation
CBRC Approved/Revised Appropriation
Forecast Final Cost
Variation on Revised Appropriation
Notes:
Current expenditure position – all financial years
Overall Project Expenditure Revenue Total ($M)
($M) ($M)
Previous financial years
This financial year
Total project to Date
Notes:
Expenditure details – This financial year
Month Original Actual Variation year Original Revenue CBRC Forecast
Expenditure Expenditure to Date /Revised $M Approved/ Final
Estimate year to Date Allocation Revised Project Project
(cumulative) $M $M $M Budget (All years) Cost (All
$M $M years)
$M
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
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Project Manager’s Report to end Month
6.4 Earned value (where appropriate/possible)
Earned value and schedule performance on the project to the end of month relative to latest baseline
budget (project plan + variation nos … to …) are shown below:
Planned Value Earned Value Actual Cost Schedule Schedule Cost Cost Variance
Cost (BCWS) Cost (BCWP) (ACWP) Performance Variance Performance
Index (SPI) Index (CPI)
Note - These figures exclude contingencies
- BCWS = Budgeted Cost of Works Scheduled SV - Schedule Variance = BCWP - BCWS (Target +ve)
- BCWP = Budgeted Cost of Works Perform CPI - Cost Performance index = BCWP/ACWP (- Target > 1)
- ACWP = Actual Cost of Works Performed CV - Cost Variance = BCWP - ACWP (Target +ve)
- SPI - Schedule performance index = BCWP/BCWS (Target >1)
- SV - Schedule Variance = BCWP - BCWS (Target +ve)
Interpretation of figures -
The project is …… ahead/behind schedule on cost because…….
The project is …… ahead/behind schedule on time because……
The revised baseline shows project completion to be …………..
The following corrective action is proposed ……………............
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