P H I LI I°I°I N E STATI STlCS A LATH0 ftlTY
Roterence No. 24CRS00-06-1008
MEMORANDUM CIRCULAR NO. 2024-17
TC) ALL REGIONAL DIRECTORS, CRASD CHIEFS, CHIEF
STATISTICAL SPECIALISTS,
CITY/MUNICIPAL CIVIL REGISTRARS/OFFICERS-
IN-CHARGE AND CONCERNED PSA FIELD
PERSONNEL
SUBJECT : Additional Guidelines for Delayed Registration of Birth
DATE : 04 June 2024
Whereas, the Office of the Civil Registrar General (OCRG) issued the
Administrative Order No. 1 series of 1993 prescribing the rules on
delayed registration of vital events beyond the reglementary period.
Whereas, on 08 July 1998, the OCRG issued a Memorandum on strict
implementation of rules and regulations governing delayed registration
of birth pursuant to the Administrative Order No. 1 series of 1993 and
requiring additional supporting documents on the application of
delayed registration such as authenticated copies of the applicant's
siblings.
Whereas, the Philippine Statistics Authority and the Department of the
Interior and Local Government issued Joint Memorandum Circular
(JMC) No. 2021-01 entitled Revised Guidelines for Delayed
Registration of Birth dated 18 October 2021. The JMC was issued as
a measure to strengthen the process of delayed registration of birth in
the country.
To further strengthen the above-mentioned issuances and to ensure
that the process of delayed registration will not be abused for
concealing the true identity of the registrants thereby preserving the
integrity of the civil registration system in the country, the following
additional guidelines for delayed registration of birth shall be strictly
complied with:
j @ PSA Complex, East Avenue, Diliman, Quezon City, Philippines 1101
Telephone: (632) 938-5267
[Link]
Reference No. 24CRS00-06-1008
Subject: Additional Guidelines for Delayed Registration of Birth
Oate: 04 June 2024
1. In cases of applicants 18 years of age and above, the
personal appearance of the applicant before the concerned
C/MCR shall be mandatory.
For marital minor applicants, the personal appearance of the
parents before the City/Municipal Civil Registrar (C/MCR) is
mandatory. In default of the parents or judicially appointed
guardians, persons exercising substitute parental authority as
provided under Article 216 of the Family Code shall personally
appear before the C/MCR. Provided that nothing under this
paragraph shall prohibit the C/MCR from requiring the
personal appearance of the minor child.
In cases of non-marital minor applicants, only the mother shall
personally appear before the C/MCR. If the party seeking the
registration is not the mother, an A€idavit or a sworn statement
stating the present whereabouts of the mother and the reason
for her inability to personally appear before the C/MCR shall be
submitted.
In the case of out-of-town registration, the mandatory personal
appearance of the persons mentioned in the preceding
paragraphs shall be before the receiving civil registrar.
Provided that the accepted application for out-of-town
registration will be coursed through the PSO for transmittal and
endorsement to the concerned record-keeping civil registrar.
2. In addition to the requirements for delayed registration as
outlined in Rule 7.0 of the JMC, the following are the
MANDATORY requirements to be submitted by the registrant:
a. Barangay Certification issued by the Punong Barangay as
proof of residency;
b. National ID. If the applicant has not yet registered with the
Philippine Identification System, he/she must register before
processing the delayed registration of his/her birth record;
c. Any two (2) documentary evidence showing the identity of the
parents such as but not limited to his/her certificate of live
birth (COLB), government-issued ID, marriage certificate of the
parents, if applicable or certificate of death for the deceased
parents; and
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Reference No. 24CRS00-06-1008
Subject: Additional Guidelines for Delayed Registration of Birth
Oate: 04 June 2024
d. Unedited front-facing photo of the registrant to be attached to
the application. (2x2 size, white background, taken within 3
months from the date of registration).
3. If the application for delayed registration is filed on behalf of a
deceased person, in addition to the applicable documentary
requirements enumerated in 7.1.1 and 7.1.2 of the JMC No.
2021- 01 and these guidelines, the Certificate of Death of the
document owner shall be required.
4. For a party seeking late registration of birth whose one of the
parents is a foreigner, the requirements mentioned in Item 7.2
of JMC No. 2021-01 shall be revised as follows:
a. Certificate of Marriage of parents (marital child);
b. Birth certificate of parents;
c. Valid Passport or BI Clearance Certificate or ACR I-Card of
the foreign parent;
For non-marital children who will be availing of RA No. 9255 or
Acknowledgement under the Civil Code, in addition to the
above- enumerated requirements, the following documents
must be submitted:
a. Affidavit of Admission of Paternity and/or AXidavit to Use the
Surname of the Father (AUSF) under Republic Act No. 9255;
or
b. Affidavit of Acknowledgment in case of a non-marital child
born before 03 August 1988.
6. Upon receiving the application for delayed registration of birth,
the C/MCR shall examine the COLB whether it has been
completely and correctly filled out. The C/MCR shall also
evaluate the veracity and genuineness of the statements made
in the Affidavits and the completeness and authenticity of other
submitted supporting documents through a personal interview of
the applicant or if necessary, conduct a field visit with the Office
of the Punong Barangay where the registrant resides to confirm
the statements made in the Affidavit and genuineness of the
supporting documents. Provided that the investigation of the
concerned C/MCR must not exceed five (5) working days.
The application for delayed registration of birth shall not be
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deemed received, for processing and subsequent posting,
pending
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Reference No. 24CRS00-06-1008
Subject: Additional Guidelines for Delayed Registration of Birth
Date: 04 June 2024
the verification of the concerned C/MCR on the completeness
and authenticity of the documentary requirements and the
veracity and genuineness of the statements made in the
AlTidavit by the applicant and documentary requirements.
Upon discovery of any inconsistencies, irregularities and/or
misinformation in the information provided by the applicant in the
COLB form and other submitted supporting documents, the
concerned C/MCR shall refuse acceptance of the application for
delayed registration until the inconsistencies, irregularities and/or
misinformation have been remedied.
For out-of-town registration, the receiving civil registrar shall
verify the completeness and veracity of the application for
delayed registration. Likewise, further verification shall be done
by the registering civil registrar.
In each case of delayed registration, the C/MCR shall issue
the certification that he/she has ascertained the truthfulness of
the statements made by the applicant based on the
examination conducted and the supporting documents
submitted. Attached in Annex A is the certification template.
7. In the exercise of its visitorial functions as provided under
Rule 12(i) of the IRR of RA 10625, the NSCRG, through
his/her authorized representatives may conduct audits of birth
records under delayed registration at the Local Civil Registry
OSices.
8. The NSCRG shall promulgate and issue separate guidelines
under exceptional circumstances as may be determined by the
NSCRG such as the occurrence of a state of calamity, pandemic,
and other birth registration assistance programs, to aid in the
expedient registration of birth in the vulnerable sectors of the
society.
9. If, for any reason, any part or provision of this Memorandum
Circular providing for Additional Guidelines for Delayed
Registration of Birth is declared invalid or unconstitutional, the
other provisions not aXected thereby shall remain valid and
subsisting.
10. All previous issuances or any part thereof, which are
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inconsistent with the provisions of this Memorandum Circular is
hereby superseded, modified, or amended accordingly.
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Reference No. 24CRS00-06-1008
Subject: Additional Guidelines for Delayed Registration of
Birth Dale: 0d June 2024
11. This Memorandum Circular shall take effect immediately upon
publication in a newspaper of general circulation in the Philippines.
For your information and strict compliance.
CLAIRE DENNIS S. MAPA, PhD
Undersecretary
National Statistician and Civil Registrar General
Attachment.
1. Annex A — City/Municipality Civil Registrar Certification Te mpla te
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PSA Fom No.1, series of 2024
CERTIFICATION
This is to certify that I conducted verification and all necessary due
diligence to ascertain the truthfulness and authenticity of the documents
and information in relation to the registration of the birth of
under Registry Number
This certification is issued for all legal intents and purposes of the
above registration.
Issued this of , 20
(SIGNATURE OVER PRINTED NAME OF C/MCR)
(City/Municipality)
