One Time Payments- Fusion Payables
One Time Payments are one-off payments made to parties who are not your suppliers;
Fusion Payables can Process Payment Requests Origination from:
a. Internal Sources (Such as Receivables/ Expenses)
b. External Sources (Other systems)- these are One Time Payments
Examples:
Organisation in the Education Industry often need to make the payments on account of students refunds
Organisation in Healthcare Industry may need to make the payments to their patients
These industries can make use of One Time Payment to avoid the unnecessary supplier creation and
Bank setup
Other Considerations;
1. You can import payment requests in bulk using Oracle FBDI functionality
2. Payees and Bank accounts are automatically created
3. Payees created through the One-Time Payment process cannot be used for standard Invoice creation
Setups Required for the One Time Payment
1. Enable Feature
Go to Profile Option of the User >>> click on Actions and click on Go to Offerings >>> Select the
Financials offering >>> click on Opt-In Features >>> Select the payables and click on Edit under feature
>>> Ensure that the One-Time Payment check box is enabled,
Go to
Profile Option of the User >>> click on Actions and click on Go to Offerings >>> Select the Financials
offering >>> click on Opt In Features
Select the
payables and click on Edit under feature
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Ensure that the One-Time Payments option is Enabled, click on Done and again click on Done.
2. Verify the Location
Search for the Task “Manage Business Unit” and click on the same >>> search for Business Unit, ensure
that a location is associated to our Business Unit.
3. Setups Accounts
We need to setup default accounts for Expense and Liability accounts
Search for the task “Manage Common Options for Payables and Procurement” and ensure that our
Business Unit is under the Scope
Ensure that the Expense and Liability Account are entered
Ensure that the Liability Account is One Time Payment Liability Account and Expense Account is
One Time Payment Expenses Account
4. Create Trading Community Sources
Search for the Task “Manage Trading Community Sources” and click on it
Search for the task “Manage Trading community Source Systems” under functional area Customers
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Click on + to create and create your source system
Ensure the Type is Spoke and Enable the Check box for Enable for Trading Community Members
And click on Save and Close
Query your source system and check whether it is created or not.
5. Create Payables Lookups
Search for the Task “Manage Payables Lookups” and click on it
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In
Lookup Type: Source, search for the source
Under the Lookup Type Source, click on + to create the our
Create One-Time Payment lookup code and select Common as Reference Data Set and click on Save and
Close
6. Download FBDI Template for One Time Payments
Search for the File Based Data Import for Financials and click on it
Click
on Go to Latest release
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Click on Payables and Expand the same
Click on Payables Payment Request Import
Click on the template do download the same and open the same and click on enable editing
Enter the Invoice Date in YYYYMMDD format only
Transaction Identifier is the unique identifier that distinguishes the transactions. Provide the details as per
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the Business Requirement. If you want to enter multiple lines under same party, we need to keep the
Transaction Identifier as same, scroll to right and enter the other details like country code, account name,
bank name, currency code, remit to address, bank branch number,
7. Generate the ZIP file
Navigate back to the Spreadsheet Template and save it. Go to Instructions and CSV Generation tab and
click on Generate the CSV and Save the same. Now a CSV and ZIP file will be created.
8. Upload the Zip file
Navigator >>> Tools >>> File Import and Export
Click on File Import and Export under the Tools
Click on + to upload the file (ZIP file) which have saved.
Browse the file which we have created and select fin/payables/import in the Account and click on Save
and Close.
Ensure that the file which we have loaded appears in the search results
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9. Load Interface Files
Click on Tools and Select Scheduled Processes
Click on Schedule New Process and search for the Job “Load Interface File for Import” and click on OK
Note the Process ID and click Ok. Refresh Until the job is succeeded.
10. Import Payment Requests
Payables >>> Invoices >>> task list >>> import Payment Request,
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specify your Business Unit, Ledger and Source. Click on Submit, note the Process ID to check the status
of the Job. Refresh the Job till it is succeeded.
11. View Payment Requests
Payables >>> Invoices >>> Task Pane >>> Manage Invoices >>> click on Advanced
Click on Advanced
Click on Add fields and select Invoice Type
Select Invoice Type is equals to Payment request and Click on Search, if you get a warning click on Ok
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Now the Invoices are generated based on the Spreadsheet, we cross check the invoice created against
the spreadsheet.
12. Create Payment
Select the Invoice and click on Pay in Full,
Ensure the Payment Amount, Bank Account, PPP and Payment Document are as per the spreadsheet.
If everything is proper then click on Submit
Note the Payment Number and click on OK
13. Verify the Payment file;
Scheduled process >>> Check for the Job “Format Payment Files” is Succeeded
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Click on PDF to check the Payment file generation
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