IATF 16949:2016 Documentation Checklist by Department & Document Level
This document provides a comprehensive checklist of documentation required for IATF 16949:2016 certification,
organized by document levels (1 to 4) and by department. It also includes commonly missed documents that are crucial
for audit readiness.
[Top Management / Leadership]
- Quality Manual
- Quality Policy & Objectives Procedure
- Strategic Planning Process (e.g., SWOT)
- Risk and Opportunity Management Procedure
- Management Review Procedure
- Strategic Planning Tools / Formats
- Communication Plan
- Management Review Minutes
- Customer Satisfaction Analysis
- Audit Results
- Business Plan, KPI Trends
- Leadership Training Records
- Organizational Context Analysis (Clause 4.1)
- Interested Parties Analysis (Clause 4.2)
- Quality Objectives Monitoring Plan (Clause 6.2)
- Change Management Logs (Clause 6.3)
- Contingency Plans (Clause [Link])
[Document Control / QMS Admin]
- Document Control Procedure
- Record Control Procedure
- Document Numbering Format
- Masterlist of Documents & Records
- Controlled Document Revision History
- Obsolete Document Register
- Employee Acknowledgment of Documents
- Internal Communication Records
- Access Rights/Document Access Control Records
[Quality Department]
- Internal Audit Procedure
- Control of Nonconforming Product Procedure
- Corrective Action Procedure
- Calibration/Measurement System Procedure
- PPAP, APQP, FMEA Procedures
- Audit Schedule & Checklist
- FMEA Formats, CP Templates
IATF 16949:2016 Documentation Checklist by Department & Document Level
- Incoming Inspection Checklist
- Calibration Records
- Audit Reports
- Nonconformance Reports (NCR)
- Customer Complaint Records
- CAPA Reports
- PPAP Submission Records
- Quality Performance Metrics
- Customer-Specific Requirements Matrix
- Layered Process Audit Records
- Reaction Plans
- MSA Studies
[Production Department]
- Production Control Procedure
- Control Plan Procedure
- Process Change Management Procedure
- Work Instructions / Job Aids
- Visual Aids (process flows, specs)
- Production Log Sheets
- First-Off/Last-Off Inspection Records
- In-Process Inspection Reports
- Scrap & Rework Records
- Downtime Reports
- Process Audit Results
- Special Process Validations
- Daily Process Parameter Monitoring Sheets
- Operator Qualification Records
[Maintenance Department]
- Maintenance Planning Procedure
- TPM Procedure
- PM Checklists
- Equipment Repair Instructions
- Preventive Maintenance Records
- Breakdown Logs
- Spare Parts Inventory Logs
- Machine History Cards
- Calibration Masterlist
- Verification of Calibration Results
- Maintenance Effectiveness Metrics
IATF 16949:2016 Documentation Checklist by Department & Document Level
[Warehouse / Logistics]
- Inventory Control Procedure
- FIFO/FEFO Procedure
- Incoming Material Handling Procedure
- Storage & Handling Instructions
- Inventory Count Records
- Receiving & Issuance Logs
- Stock Card / Bin Card
- Material Rejection Logs
- Traceability Records
- Packaging/Labeling Specifications
- Nonconforming Material Segregation Records
[Purchasing / Procurement]
- Supplier Management Procedure
- Purchasing Procedure
- Approved Supplier List Format
- Supplier Evaluation Criteria
- Supplier Evaluation Records
- Purchase Orders
- Supplier Audit Reports
- Delivery Performance Reports
- Supplier Risk Assessments
- Supplier Development Plans
- Second-party Audit Results
[Sales / Customer Service]
- Customer Communication Procedure
- Contract Review Procedure
- Order Entry Instructions
- Quote/Contract Templates
- Customer Orders
- Customer Feedback/Surveys
- Order Fulfillment Logs
- Sales Forecasts & KPIs
- Customer Portal Communications
- Customer Scorecards
- Warranty Data (Clause 10.2.5)
[Human Resources / Training]
- Competency and Training Procedure
- Recruitment and Induction Procedure
IATF 16949:2016 Documentation Checklist by Department & Document Level
- Training Matrix
- Job Descriptions
- Training Records
- Competency Assessment Forms
- Employee Induction Records
- Skill Gap Analysis
- Effectiveness of Training Evaluation Records
- Job Rotation/Multiskill Mapping
[Technical / Engineering / R&D]
- Design & Development Procedure
- Engineering Change Control Procedure
- Prototype Control Procedure
- DFMEA, Design Review Templates
- Engineering Drawing Templates
- Design Review Minutes
- Engineering Change Records
- Technical Drawings & Specs
- Validation Test Reports
- Design Inputs & Outputs Traceability
- Tooling Design Documents
- Software Validation Records
[Safety / EHS]
- Emergency Response Procedure
- Safety Risk Assessment Procedure
- PPE Guidelines
- Safety Inspection Checklist
- Safety Audit Reports
- Near Miss / Incident Reports
- Risk Assessment Records
- Ergonomics Assessments
- Workplace Hazard Reports
- Environmental Aspects and Impacts Register (if ISO 14001 integrated)
